Elecosoft IconSystem Projects & Properties Management System

Projects & Properties puts your building, property and project data into one secure, collaborative solution. Our secure controlled document management system improves efficiencies, in particular when your team members work across different disciplines. Keep control on properties, tracking surveys and registers and share information with every user, providing consistent information.


  • Web based solution with Mobile Apps
  • Collaborative document management with Change management
  • Survey Reporting (Fire, Asbestos, Electrical)
  • Manage projects through a permissions structure
  • Custom Reporting and Notification
  • Project cost schedules
  • Property manager
  • Health & Safety Manuals
  • Project Spec Generator
  • Unlimited User Access


  • Collaborate instantly on all Property and Projects published
  • Access information from Property Surveys to Project Schedules
  • Manage content on the move via browsers and mobile apps
  • Control supplier item specs for every facility across buildings
  • Ensure only the project team has access to project information
  • Track user activity with tasks, document and download history
  • Cross collaboration with internal and external users
  • Create custom reports for Projects and Properties
  • Create Projects across multiple properties and estates
  • Create Health & Safety manual across the estate and projects


£8000 per licence per year

  • Free trial available

Service documents

G-Cloud 11



Arjinder Gill


Service scope

Service scope
Software add-on or extension No
Cloud deployment model Private cloud
Service constraints Patching and planned maintenance windows are scheduled monthly overnight. The schedule is planned to create minimal disruption to clients systems. During the out of hours window some disruption may occur.
System requirements Internet Access

User support

User support
Email or online ticketing support Email or online ticketing
Support response times Support times are available on all core working days
User can manage status and priority of support tickets No
Phone support Yes
Phone support availability 9 to 5 (UK time), Monday to Friday
Web chat support No
Onsite support Yes, at extra cost
Support levels Support is available via the IconSystem Help Desk.
Support level is provided Monday - Friday between 08:00 - 17:30 (excluding weekends and public holidays)
Each support level is discussed with clients to form individual SLA within the support time levels.
Support available to third parties Yes

Onboarding and offboarding

Onboarding and offboarding
Getting started Elecosoft IconSystem Support Services team works closely with each and every client to manage a smooth onboarding and implementation plan from the creation and ongoing use of each system.

Our unique Project Management team begins the process in understanding clients requirements form key stakeholders to begin system architecture and data migration. We hold client workshops and guide each client through the implementation process on an individual basis.
Service documentation Yes
Documentation formats
  • HTML
  • PDF
End-of-contract data extraction Elecosoft IconSystem will work with the client to understand the data extraction that is required. As each client system carries different types of complex data, data extraction will be discussed with each client to determine any impacts on Intellectual Property Rights of the client and Elecosoft.
End-of-contract process It is encouraged that prior to the end of contract to engage with Elecosoft IconSystem to understand the status and requirements of data extraction, the contract price does not include data extraction as each client system holds complex data and discussions will be required prior to onboarding processes for end of contract requirements.

Using the service

Using the service
Web browser interface Yes
Supported browsers
  • Internet Explorer 11
  • Microsoft Edge
  • Firefox
  • Chrome
  • Safari 9+
  • Opera
Application to install Yes
Compatible operating systems
  • Android
  • IOS
Designed for use on mobile devices Yes
Differences between the mobile and desktop service Desktop web based and mobile has been optimised for device web enabled browsers
Service interface No
What users can and can't do using the API With your data securely stored in The IconSystem, we recognise the potential business benefits of linking with external software systems and therefore provide a RESTful API to enable such communication if required.

Via secure authentication mechanisms our API Endpoints are able to send and receive specified pieces of data to enable multiple software systems to operate seamlessly and securely according to your specific requirements.
API documentation Yes
API documentation formats HTML
API sandbox or test environment Yes
Customisation available Yes
Description of customisation A detailed discussion of customisation can be held with each client. Each system is created to be client specific in terms of look and feel, there are also a set of unique customisation features that can be discussed in detail


Independence of resources Each client has their own website and database which means that there is no pollution from other client systems. Client data is logically segregated from that of other clients. Our infrastructure provider allows quick and flexible scaling of requirements.


Service usage metrics Yes
Metrics types Customised metrics at a clients request
Reporting types
  • API access
  • Regular reports
  • Reports on request


Supplier type Not a reseller

Staff security

Staff security
Staff security clearance Staff screening not performed
Government security clearance Up to Security Clearance (SC)

Asset protection

Asset protection
Knowledge of data storage and processing locations Yes
Data storage and processing locations United Kingdom
User control over data storage and processing locations Yes
Datacentre security standards Complies with a recognised standard (for example CSA CCM version 3.0)
Penetration testing frequency At least every 6 months
Penetration testing approach In-house
Protecting data at rest
  • Physical access control, complying with CSA CCM v3.0
  • Physical access control, complying with another standard
  • Encryption of all physical media
Data sanitisation process Yes
Data sanitisation type
  • Explicit overwriting of storage before reallocation
  • Deleted data can’t be directly accessed
Equipment disposal approach Complying with a recognised standard, for example CSA CCM v.30, CAS (Sanitisation) or ISO/IEC 27001

Data importing and exporting

Data importing and exporting
Data export approach Within the IconSystem there are a number of ways users can export the data. Users are able to export data in many formats including the ability to create reports to Excel files, export PDF and also CAD files.
Data export formats
  • CSV
  • Other
Data import formats
  • CSV
  • Other

Data-in-transit protection

Data-in-transit protection
Data protection between buyer and supplier networks TLS (version 1.2 or above)
Data protection within supplier network
  • TLS (version 1.2 or above)
  • IPsec or TLS VPN gateway

Availability and resilience

Availability and resilience
Guaranteed availability 99.9%, Service credits
Approach to resilience Available on request.
Outage reporting We use tools to monitor the uptime of our sites, notifications are sent via email upon outage detection. This is client specific.

Identity and authentication

Identity and authentication
User authentication needed Yes
User authentication Username or password
Access restrictions in management interfaces and support channels Following each application for access via the IconSystem registration process Elecosoft will activate new Users by assigning a User’s permissions in line with the policy agreed with the Client and issuing the User’s elected password. Elecosoft will amend and remove such permissions in accordance with the Client’s request.
Access restriction testing frequency At least every 6 months
Management access authentication Username or password

Audit information for users

Audit information for users
Access to user activity audit information Users receive audit information on a regular basis
How long user audit data is stored for User-defined
Access to supplier activity audit information Users receive audit information on a regular basis
How long supplier audit data is stored for User-defined
How long system logs are stored for User-defined

Standards and certifications

Standards and certifications
ISO/IEC 27001 certification No
ISO 28000:2007 certification No
CSA STAR certification No
PCI certification No
Other security certifications No

Security governance

Security governance
Named board-level person responsible for service security Yes
Security governance certified No
Security governance approach Data centre is strictly controlled and is accredited to ISO 27001.
Information security policies and processes TBC

Operational security

Operational security
Configuration and change management standard Supplier-defined controls
Configuration and change management approach All changes are discussed as part of a product steering group
Vulnerability management type Supplier-defined controls
Vulnerability management approach We run regular internal vulnerability tests, both on our infrastructure and on our application. This includes automated and manual penetration testing. We are happy to facilitate client penetration testing on our site. Our Technical Team holds meetings and follows up on the results of these tests as required.
Protective monitoring type Supplier-defined controls
Protective monitoring approach We maintain application monitoring, server monitoring and site uptime monitoring. All critical servers that run client sites are part of a redundancy set up (either HA or Active/Passive), this means that if one server is taken offline, clients are automatically directed to working servers on standby.
Incident management type Supplier-defined controls
Incident management approach All incidents and requests are to be directed to the Elecosoft IconSystem Helpdesk by telephone (telephone number on Application Logon page and Home page) or via the Application Feedback facility.

Elecosoft IconSystem will operate a two tier level of support: initial assistance will be provided where Faults can be diagnosed and/or responded to by the first level and will be referred to the second tier for further investigation where required.

Secure development

Secure development
Approach to secure software development best practice Supplier-defined process

Public sector networks

Public sector networks
Connection to public sector networks No


Price £8000 per licence per year
Discount for educational organisations No
Free trial available Yes
Description of free trial Free trial is provided on individual basis to determine requirements

Service documents

pdf document: Pricing document pdf document: Service definition document pdf document: Terms and conditions
Service documents
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