MRI Software Limited

Horizon

Horizon delivers a single source of the truth for all property and asset related information across all business units, streamlining processes and fostering communication. Horizon is a multi-language, multi-currency, web-based solution. Modules include General Ledger, AP, AR, IFRS16, Invoice Scanning, Cash Management, Service Charges, FM, Projects, Forecasting, & Transaction Management.

Features

  • Property Management, Lease Management, Asset Management, Facilities Management, Document Management
  • Wide-ranging configuration options that meet the most complex of needs
  • Comprehensive Facilities Management functionality (IWMS, CAFM, FMS, CMMS)
  • Workflow and Transaction Management functionality
  • Diary alert functionality for key dates and events
  • Business intelligence tools, graphical homehubs, dashboards and reports
  • Security ISO 27001:2013 certified
  • Intuitive web-based user interface and dedicated mobile apps
  • Fully auditable change history
  • Full IFRS 16 lease accounting functionality

Benefits

  • Web-based solution accessed via a web-browser, supports mobile working
  • Fully-configurable workflow and alerter functionality automates previously time-consuming tasks
  • Specialised and powerful accounting functionality provides auditable financial reporting
  • Single source of truth for asset information for all departments
  • Extensive planning and forecasting capabilities supports risk mitigation
  • Collect rents and pay landlords with greater visibility and auditability
  • Reduce administration time spent on operating properties
  • Effortlessly assign tasks with workflow functionality
  • Supports cross department collaboration to streamline management of IFRS 16
  • Identify the true cost of building occupation

Pricing

£21,000 an instance a year

  • Education pricing available

Service documents

Framework

G-Cloud 12

Service ID

7 1 2 3 1 0 1 5 8 7 3 8 1 8 0

Contact

MRI Software Limited Steven Fox
Telephone: 020 3861 7171
Email: tenders@mrisoftware.com

Service scope

Software add-on or extension
No
Cloud deployment model
Private cloud
Service constraints
Planned maintenance is typically scheduled outside of regular business hours.
System requirements
  • Internet Explorer 11, Safari 9.02, Chrome 52.x or later
  • Windows 7 or later
  • Mac OS X v10.9 Mavericks or later
  • Office (2010, 2013, 2016 or 365)
  • Adobe Reader / Acrobat XI or later

User support

Email or online ticketing support
Email or online ticketing
Support response times
MRI’s Global Client Support group will make every reasonable effort to ensure that submitted cases are assigned the proper level of Severity. Submitted cases will be responded to in the order in which they are received, with consideration given for higher Severity levels. Response
Time is the time it takes before a Global Client Support agent makes initial contact with the individual who submitted case.
Bundled Service
(Normal Priority 6 Hours,
Serious Priority 3 hours,
Critical Priority Live Call Only)
Concierge Standard
(Normal Priority 4 Hours,
Serious Priority 2 hours,
Critical Priority Live Call Only)
User can manage status and priority of support tickets
Yes
Online ticketing support accessibility
None or don’t know
Phone support
Yes
Phone support availability
9 to 5 (UK time), Monday to Friday
Web chat support
No
Onsite support
Yes, at extra cost
Support levels
We include support within our annual fee. Support includes a named Account Manager and a Client Support Helpdesk. The Client Support Helpdesk also serves as the contact for all cloud support requests for trained users. Cases and incidents can be recorded and viewed in the myMRI portal on a 24/7 basis. The myMRI Portal provides clients with information on support cases, regardless of whether a call is logged via a phone call or via the portal. Various information, documentation, forums and resources are also available on the portal.
Support available to third parties
Yes

Onboarding and offboarding

Getting started
Our training program is designed to help you achieve the maximum return on investment. Our in-house team of professional trainers have extensive knowledge of our solutions. During the implementation phase we will train your core project team to have a strong understanding of the system. Your project team will learn how data is structured in Horizon, the available configuration options within the standard product and how the specific processes operate. This process involves reviewing your business processes as they are mapped to system functionality. It is your decision whether we deliver end user training or if you would prefer to adopt the ‘Train the Trainer’ approach. The implementation process will provide your core project team with a strong foundation to train co-workers. Our end user training services are delivered by our in-house team and tailored to suit your needs. We offer both classroom and webinar training. After commencement of live use of Horizon you will have access to our client portal for user guides, video clips, forums and helpdesk support.
Service documentation
Yes
Documentation formats
PDF
End-of-contract data extraction
We can provide a full data extract via Oracle Data Pump Export (this can be made available weekly / at an agreed interval / at time of contract termination agreement) over SFTP (PGP / SSH).
End-of-contract process
Following termination of the contract (for whatever reason), buyer shall certify that it has returned or destroyed all copies of the applicable software and confidential information of supplier and acknowledges that its rights to use the same are relinquished. Buyer shall use its commercially reasonable efforts to remove all buyer data from any software or SaaS service prior to termination of the contract. Buyer may engage supplier to assist buyer in removing such buyer data at supplier''s then standard rates. If any buyer data remains in the software or SaaS service more than thirty (30) calendar days after the effective date of termination, supplier may, in its sole discretion and without notice, delete any and all buyer data.

Using the service

Web browser interface
Yes
Supported browsers
  • Internet Explorer 7
  • Internet Explorer 8
  • Internet Explorer 9
  • Internet Explorer 10
  • Internet Explorer 11
  • Microsoft Edge
  • Firefox
  • Chrome
  • Safari 9+
  • Opera
Application to install
No
Designed for use on mobile devices
Yes
Differences between the mobile and desktop service
Mobile apps are available for specific functional areas (e.g. Facilities Management). Lightweight interface is available allowing access to key functionality on a tablet (e.g. iPad) Full system functionality is available via supported browser on a desktop / laptop / tablet
Service interface
No
API
Yes
What users can and can't do using the API
Data templates completed by the user and standard data load APIs are used to validate and upload data into Horizon as part of initial data take on. Horizon supports RESTful / SOAP Web Services and flat file exchange including CSV, Tab Separated and XML over SFTP (PGP / SSH) for interface exchange with 3rd party systems allowing insert / delete / update activity validated according to system processes. Specific interface requirements will be discussed and agreed with the user as part of the project implementation and associated configuration complete in partnership.
API documentation
Yes
API documentation formats
  • HTML
  • ODF
  • PDF
  • Other
API sandbox or test environment
Yes
Customisation available
Yes
Description of customisation
Horizon is highly-configurable, providing the flexibility to fit your unique business needs. The configuration options within Horizon can be controlled and managed your in-house team, with few exceptions. We will work together on the set-up of Horizon during the implementation phase to empower your team to make their own configuration changes. This System Administration training will give you all the tools and knowledge required to make changes, without the intervention or need to commission our employees, although we will be available to provide support, as needed.

Scaling

Independence of resources
Horizon SaaS utilises VMware to provide clustered host resource pools (vCPU, RAM, Storage) and features including High Availability (HA) and Distributed Resource Scheduler (DRS) which ensure resources are available to support current and future growth of customer systems. Each customer has dedicated virtual images (Application and Database Server) with appropriate resource reservations (vCPU, RAM, Storage) according to user and business process needs.

Analytics

Service usage metrics
Yes
Metrics types
Customer defined Horizon System Administrators have the ability to run reports to view user metrics / usage (successful / unsuccessful login, session termination, data changes) through the standard user interface.
Reporting types
  • Real-time dashboards
  • Regular reports
  • Reports on request

Resellers

Supplier type
Not a reseller

Staff security

Staff security clearance
Other security clearance
Government security clearance
Up to Developed Vetting (DV)

Asset protection

Knowledge of data storage and processing locations
Yes
Data storage and processing locations
United Kingdom
User control over data storage and processing locations
Yes
Datacentre security standards
Complies with a recognised standard (for example CSA CCM version 3.0)
Penetration testing frequency
At least once a year
Penetration testing approach
Another external penetration testing organisation
Protecting data at rest
Physical access control, complying with SSAE-16 / ISAE 3402
Data sanitisation process
Yes
Data sanitisation type
Deleted data can’t be directly accessed
Equipment disposal approach
Complying with a recognised standard, for example CSA CCM v.30, CAS (Sanitisation) or ISO/IEC 27001

Data importing and exporting

Data export approach
Data returned within the Horizon screens can be exported to Excel / Word by users based on data filters / functionality secured by Horizon roles. Full data extract is available via Oracle Data Pump Export (this can be made available weekly / at an agreed interval) over SFTP (PGP / SSH).
Data export formats
  • CSV
  • ODF
  • Other
Other data export formats
  • SQL Server Integration Services (SSIS) supported formats
  • Tab delimited, XML, Web Services (Horizon SaaS or 3rd party)
Data import formats
  • CSV
  • ODF
  • Other
Other data import formats
  • SQL Server Integration Services (SSIS) supported formats
  • Tab delimited, XML, Web Services (Horizon SaaS or 3rd party)
  • Excel Data Templates

Data-in-transit protection

Data protection between buyer and supplier networks
TLS (version 1.2 or above)
Data protection within supplier network
IPsec or TLS VPN gateway

Availability and resilience

Guaranteed availability
We use commercially reasonable efforts to ensure availability twenty -four (24) hours a day, seven (7) days a week, except for: (a) planned downtime (of which we provide adequate notice and will schedule to the extent practicable during the weekend hours), or (b) any unavailability caused by circumstances beyond our reasonable control, including without limitation, Force Majeure events or internet service provider failures or delays. We host our solution in a UK-based Tier 3 data centre that is designed to deliver high availability.
Approach to resilience
Available on request
Outage reporting
Salesforce support desk is used to manage customer / support interaction for specific customer system issues. E-mail advisories are in place and used to alert multiple customers / contacts of unplanned outages.

Identity and authentication

User authentication needed
Yes
User authentication
Username or password
Access restrictions in management interfaces and support channels
Management interfaces and support channels are managed according to ISO 27001:2013 ISMS controls and processes including Access Control Policy, Roles and Responsibilities, Information Classification, Data Encryption, Clear Desk Policy, Equipment Security Policy and Third Party Security Policies. In summary, the least privilege required for a role principal is followed in all areas. Authorised customer contacts are held within our online help desk system and verified as part of support request processing.
Access restriction testing frequency
At least every 6 months
Management access authentication
  • Dedicated link (for example VPN)
  • Username or password

Audit information for users

Access to user activity audit information
Users have access to real-time audit information
How long user audit data is stored for
Between 1 month and 6 months
Access to supplier activity audit information
Users contact the support team to get audit information
How long supplier audit data is stored for
Between 1 month and 6 months
How long system logs are stored for
Between 1 month and 6 months

Standards and certifications

ISO/IEC 27001 certification
Yes
Who accredited the ISO/IEC 27001
BSI
ISO/IEC 27001 accreditation date
ISO / IEC 27001:2013 gained 19/06/2014, annual audits undertaken April thereafter
What the ISO/IEC 27001 doesn’t cover
ISMS Scope statement “The Information Security Management System relating to the provision of the Horizon Software as a Service (SaaS) solution including the implementation, support and management of the Horizon solution installed within our virtual private cloud. This is in accordance with the Statement of Applicability version 1.3, dated April 2016.” Scope Details The scope of the ISMS applies to the implementation and support of the Horizon software solution (SaaS) installed in MRI's virtual private cloud. The scope boundaries also includes: -Private Cloud infrastructure management by the infrastructure team -Horizon architecture management by the solution architecture team -Horizon implementation services by the professional services team -Horizon support services by the support team -Horizon development services by the development team Exclusions -HR outside of Horizon Business unit, Sales, Marketing, Finance, Admin -All other offices, except the London King Street office
ISO 28000:2007 certification
No
CSA STAR certification
No
PCI certification
No
Other security certifications
No

Security governance

Named board-level person responsible for service security
Yes
Security governance certified
Yes
Security governance standards
ISO/IEC 27001
Information security policies and processes
ISO 27001:2013 certification

Operational security

Configuration and change management standard
Conforms to a recognised standard, for example CSA CCM v3.0 or SSAE-16 / ISAE 3402
Configuration and change management approach
Horizon SaaS Infrastructure is managed according to ISO 27001:2013 ISMS including technical platform patching (e.g. non-production testing, sign off), risk assessment and corrective action tracking. Horizon is developed according to Secure Coding Practice Guidelines utilising a Subversion repository allowing code changes to be tracked at line level. Executables are built from Subversion and subjected to separate Development, System Test and Release Testing cycles within dedicated non-customer environments. Releases to customer environments are authorised by the customer via a release notice and sign off test plan. An external Application / Penetration Test is undertaken annually against the latest Horizon Application build.
Vulnerability management type
Conforms to a recognised standard, for example CSA CCM v3.0 or SSAE-16 / ISAE 3402
Vulnerability management approach
Horizon vulnerabilities are managed according to ISO 27001:2013 ISMS controls and processes which allow risks to be tracked throughout the risk life (identification, assessment and treatment). Quarterly Scheduled Maintenance is undertaken to ensure that the technical platform is routinely patched to the latest available security guidelines / patches. Short notice (2 hours) Essential Maintenance may be undertaken based on a risk assessment to ensure that critical vulnerabilities are addressed outside of Quarterly Scheduled Maintenance as required. 3rd party security forums and alert services (e.g. ISC) are subscribed to along with automatic security device signature updates.
Protective monitoring type
Conforms to a recognised standard, for example CSA CCM v3.0 or SSAE-16 / ISAE 3402
Protective monitoring approach
Horizon vulnerabilities are managed according to ISO 27001:2013 ISMS controls and processes which allow risks to be tracked throughout the risk life (identification, assessment and treatment). Quarterly Scheduled Maintenance is undertaken to ensure that the technical platform is routinely patched to the latest available security guidelines / patches. Short notice (2 hours) Essential Maintenance may be undertaken based on a risk assessment to ensure that critical vulnerabilities are addressed outside of Quarterly Scheduled Maintenance as required. 3rd party security forums and alert services (e.g. ISC) are subscribed to along with automatic security device signature updates.
Incident management type
Conforms to a recognised standard, for example, CSA CCM v3.0 or ISO/IEC 27035:2011 or SSAE-16 / ISAE 3402
Incident management approach
Incidents are managed according to ISO 27001:2013 ISMS controls and processes which includes a defined "Security Incident Management Policy" including reporting mechanisms for both Information Technology and Physical Security incidents, incident logging, communication to internal and external parties, escalation, reporting, planning, implementation of preventative actions, securing / forensic evidence and continued improvement / incident review

Secure development

Approach to secure software development best practice
Independent review of processes (for example CESG CPA Build Standard, ISO/IEC 27034, ISO/IEC 27001 or CSA CCM v3.0)

Public sector networks

Connection to public sector networks
No

Pricing

Price
£21,000 an instance a year
Discount for educational organisations
Yes
Free trial available
No

Service documents