Zaizi Limited

Workflow Automation Service (Alfresco Process Services)

Open Source BPMN 2.0 compliant business process and workflow management service. Service based on Alfresco Activiti BPM engine by default, option for Flowable, Camunda and other BMPN 2.0 compliant engines. Service supported on private and public cloud (AWS/Azure). Optional DevOps / DevSecOps support service and system integration services.


  • Highly scalable BPMN based workflow engine
  • Step Editor for easy end user workflows
  • SC and DV cleared team
  • Drag and drop Forms Editor to capture business data
  • Task based inboxes for users and groups enabling
  • Mobile access to tasks and documents
  • Process reporting for insight into process efficiency and performance
  • Scalable cloud deployment using AWS (OFFICIAL Sensitive)
  • Open, easy to integrate and extend (java based platform)
  • Addresses process compliance with international standard BPMN 20


  • Open platform (Opensource based) supports broad and rapid integration
  • Integrates with Box, Google Drive and Alfresco Content Management
  • Easy deployment speeds up deployments and realised value
  • Enhances compliance requirements (GDPR, FOI for example)
  • Graphical tools enable quick process definition and deployment
  • Data integration enables enterprise wide data management and optimisation
  • Powerful task management supports and drive real collaboration
  • Scalable capacity and integrations support agile business change
  • Provides foundation for enterprise business processes within digital transformation
  • Support for higher security levels with DV cleared staff


£19 a licence a month

Service documents

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G-Cloud 12

Service ID

5 8 9 3 5 5 3 6 8 9 9 2 2 3 1


Zaizi Limited Andrew Hawkins
Telephone: 0203 582 8330

Service scope

Software add-on or extension
Yes, but can also be used as a standalone service
What software services is the service an extension to
Activiti from Alfresco can be used as a standalone BPM tool. It can also be integrated with Enterprise Content Management systems, Electronic Document Management Systems and Records Management Systems
Cloud deployment model
  • Public cloud
  • Private cloud
  • Hybrid cloud
Service constraints
Service is available of AWS public cloud, UK Cloud and private / hybrid cloud deployments. Standard support during core UK business hours with option to extend to 24 x 7 under customer SLA. Maintenance changes are scheduled outside business hours and with agreement with customer
System requirements
  • Supporting cloud provider (AWS, UKCloud or private cloud)
  • Alfresco Process Services software licences

User support

Email or online ticketing support
Email or online ticketing
Support response times
Typically, Zaizi provides two models:

- Core business hours 08:30 - 18:00
- Extended business hours for wider coverage for reasonable endeavours outside of standard business hours for routine maintenance and P1 coverage.

24/7 services are available.
User can manage status and priority of support tickets
Online ticketing support accessibility
WCAG 2.1 AA or EN 301 549
Phone support
Phone support availability
24 hours, 7 days a week
Web chat support
Onsite support
Yes, at extra cost
Support levels
Zaizi offer Level 2 and Level 3 support service supporting the application, platform and infrastructure as required. We operate under an ITIL model incorporating a Continual Improvement (CI) and automated testing approach. Support is offered for: Core Business Hours 8:00 – 18:00 Extended Business hours (not weekends and Bank Holidays) 24/7 Support Via UK and Overseas Support Desk Zaizi prioritises all issues raised aiming to resolve within agreed response and resolution times, the table below provides the typical response times offered. P1: Response 1hr, target resolution 4hrs P2: Response 2hr, target resolution 24hrs P3: Response 4hrs, target 5 business days
Support available to third parties

Onboarding and offboarding

Getting started
Zaizi will plan the implementation of the BPM tool with the client. As a part on the implementation plan Zaizi will plan how users will be trained in using the service. There are a number of options available based on the client’s requirements. Typically, Administrators would purchase Alfresco University courses which are available online. The client would identify Super Users that Zaizi would provide onsite training for, these super users would then provide training to the wider organisation. Zaizi also provide user documentation.
Service documentation
Documentation formats
  • HTML
  • ODF
  • PDF
End-of-contract data extraction
Zaizi will support the extract of user data through a T&M charged off-boarding process. The exact details will be determined by the quantity and security level of the data and other client specific requirements. We expect to start the process three months prior to contract end where extension is not anticipated (subject to client availability)
End-of-contract process
Off-boarding is standard part of our offer but is chargeable under our standard SFIA rate care and would be finalised once contract end and migration is confirmed with the client

Using the service

Web browser interface
Supported browsers
  • Internet Explorer 9
  • Internet Explorer 10
  • Internet Explorer 11
  • Microsoft Edge
  • Firefox
  • Chrome
  • Safari 9+
Application to install
Designed for use on mobile devices
Differences between the mobile and desktop service
With the Alfresco Activiti mobile application you can view your task lists, complete forms and collaborate with others. You can start new processes, attaching files, photos or videos for simple review and approve workflow or support more complex business processes (complete with integrations to others systems). At any time, you can involve other people to collaborate to help complete a task. Alfresco Activiti supports shared task queues and the full process capabilities of the BPMN standard.
Service interface
What users can and can't do using the API
Activiti BPM tool is an open source technology with open APIS allowing it to readily available to integrate with third party applications. The Activiti process engine (enterprise edition) is embedded within the Alfresco Activiti BPM Suite and directly used through its Java API.The REST API has two parts:
The REST API that exposes the Actviti API directly . Note that a user with a specific role (tenant admin or tenant manager) is needed to access this part of the REST API, for security reasons.
The REST API that exposes operations in the context of the applications which are part of the Alfresco Activiti BPM suite application. This REST API is used by the Alfresco Activiti BPM Suite user interface. There are no limitations with the Alfresco API
API documentation
API documentation formats
  • Open API (also known as Swagger)
  • HTML
  • ODF
API sandbox or test environment
Customisation available
Description of customisation
Activiti is an open source technology which means there are no restrictions on the customisations that can be done. You can customise Activiti by integrating with 3rd party applications, customising user interfaces and adding new features. There are some customisations that can be done by users on the Activiti user interface, however further customisations can be done by technically capable individuals.


Independence of resources
The solutions that Zaizi provide are scalable based on demand. The solutions we provide are scale to ensure high performance. We have a high level of security in place to ensure separation of service between clients. When on boarding new clients Zaizi have an internal process to assess whether additional resources and capacity is required to provide the service we provide.


Service usage metrics
Metrics types
Zaizi provide service metrics that are agreed with the client at the start of the service.
Reporting types
  • API access
  • Real-time dashboards
  • Regular reports
  • Reports on request


Supplier type
Not a reseller

Staff security

Staff security clearance
Conforms to BS7858:2012
Government security clearance
Up to Developed Vetting (DV)

Asset protection

Knowledge of data storage and processing locations
Data storage and processing locations
  • United Kingdom
  • European Economic Area (EEA)
User control over data storage and processing locations
Datacentre security standards
Complies with a recognised standard (for example CSA CCM version 3.0)
Penetration testing frequency
At least once a year
Penetration testing approach
Protecting data at rest
Other data at rest protection approach
Our solution is based on the AWS Cloud. AWS adheres to independently validated privacy, data protection, security protections and control processes. AWS is responsible for the security of the cloud; customers are responsible for security in the cloud. customers control their content (where it will be stored, how it will be secured in transit or at rest, how access to their AWS environment will be managed). Wherever appropriate, AWS offers customers options to add additional security layers to data at rest, via scalable and efficient encryption features. AWS offers flexible key management options and dedicated hardware-based cryptographic key storage
Data sanitisation process
Data sanitisation type
  • Explicit overwriting of storage before reallocation
  • Deleted data can’t be directly accessed
Equipment disposal approach
In-house destruction process

Data importing and exporting

Data export approach
Zaizi would take a data migration approach to this to export data out of the system using our standard tools and processes. This would be billable, please refer to SFIA Rate Card for pricing.
Data export formats
  • CSV
  • ODF
  • Other
Other data export formats
Open standards
Data import formats
  • CSV
  • ODF
  • Other
Other data import formats
Open Standards

Data-in-transit protection

Data protection between buyer and supplier networks
  • Private network or public sector network
  • TLS (version 1.2 or above)
  • IPsec or TLS VPN gateway
  • Bonded fibre optic connections
  • Other
Other protection between networks
We protect data between networks by applying firewall rules, IP based access restrictions, multi factor authentication and secure access devices. What will be used for each client is dependent on clients requirements.
Data protection within supplier network
  • TLS (version 1.2 or above)
  • IPsec or TLS VPN gateway
  • Other
Other protection within supplier network
Additional ways Zaizi protect their data within our own network is by two factor authentication, Distributed Denial of Service (DDOS) Mitigation, IP Based access restriction, real time network monitoring, Man in the Middles(MITIM Mitigation, Internet Protocol Spoofing, Port Scanning .

Availability and resilience

Guaranteed availability
Zaizi provide high availability and disaster recovery using multiple level availability zones. The SLA’s are decided with clients based on their requirements and levels of support. The key factors when deciding these will be recovery time objectives and recovery point objectives.
Approach to resilience
Zaizi has identified critical system components required to maintain the availability of the system and recover service in the event of outage. Critical system components (example: code bases) are backed up across multiple, isolated locations known as Availability Zones. Each Availability Zone runs on its own physically distinct, independent infrastructure, and is engineered to be highly reliable. Common points of failures like generators and cooling equipment are not shared across Availability Zones. Additionally, Availability Zones are physically separate, and designed such that even extremely uncommon disasters such as fires, tornados or flooding should only affect a single Availability Zone.
Outage reporting
Zaizi use a number of monitoring tools based on clients requirements to detect and alert for outages. We use technologies such as, but not limited to Cloud Watch, Nagios, Pingdom and custom scripts. Alerts can be provided in a number of ways, but not limited to public dashboards, an API, email alerts. This is all dependant on customer requirements and what fit best.

Identity and authentication

User authentication needed
User authentication
  • 2-factor authentication
  • Public key authentication (including by TLS client certificate)
  • Identity federation with existing provider (for example Google Apps)
  • Limited access network (for example PSN)
  • Dedicated link (for example VPN)
  • Username or password
Access restrictions in management interfaces and support channels
There are roles and permissions that are assigned to users, restricting what access, rights and information they can have access to.
Access restriction testing frequency
At least every 6 months
Management access authentication
  • 2-factor authentication
  • Public key authentication (including by TLS client certificate)
  • Dedicated link (for example VPN)
  • Username or password

Audit information for users

Access to user activity audit information
Users contact the support team to get audit information
How long user audit data is stored for
At least 12 months
Access to supplier activity audit information
Users contact the support team to get audit information
How long supplier audit data is stored for
At least 12 months
How long system logs are stored for
At least 12 months

Standards and certifications

ISO/IEC 27001 certification
Who accredited the ISO/IEC 27001
Bureau Veritas
ISO/IEC 27001 accreditation date
What the ISO/IEC 27001 doesn’t cover
The following is excluded from the scope of Zaizi’s Statement of ISO 27001:2013 Statement of Applicability: A.11.2.4 – Equipment Maintenance Reason - No fixed asset has high-value (i.e. >£3k) are depreciated on purchase and have no residual value after 3 years. Items considered beyond economic local repair are the subject of straight replacement from new. Servers are leased and cloud-based and out of scope of this requirement. A.11.1.5 – Working in secure areas. Reason Zaizi does not operate a system of permanent secure areas. Secure area working is restricted to customer sites in accordance with current HMG information classification guidelines. Working on-premise is constrained to the HMG classification of OFFICIAL. A.14.2.7 – Outsourced Development. Reason - Zaizi does not outsource the development of software (it is a software development house).
ISO 28000:2007 certification
CSA STAR certification
PCI certification
Other security certifications
Any other security certifications
Cyber Essentials

Security governance

Named board-level person responsible for service security
Security governance certified
Security governance standards
ISO/IEC 27001
Information security policies and processes
We are fully ISO27001 assured and follow standard procedures. Our processes are reviewed internally at management level at regular intervals during the year, including our Chief Exec and CSIO. Incidents are managed by our CSIO and by the process alerted to the Management team.

Operational security

Configuration and change management standard
Supplier-defined controls
Configuration and change management approach
Configuration management software is installed when new servers are provisioned. These tools are run on all hosts to validate that they are configured and software is installed in a standard manner based on host classes and updated regularly. Only approved Systems Engineers and additional parties authorized through a permissions service may log in to the central configuration management servers.
Vulnerability management type
Supplier-defined controls
Vulnerability management approach
The service is delivered on the AWS public cloud. The vulnerability management sub-principle and related processes within AWS services are subject to audit at least annually under ISO 27001:2013, AICPA SOC 1, SOC 2, SOC 3 and PCI-DSS certification programs. These certifications are recognised by ENISA under the Cloud Certification Schemes. Zaizi implements full ISO27001 controls for the management and uses multiple sources (vendor, authorities and internet) to identify threats and then implement patches under P1 service request conditions.
Protective monitoring type
Supplier-defined controls
Protective monitoring approach
The Zaizi platform runs on the AWS platform. AWS deploys (pan-environmental) monitoring devices to collect information on unauthorized intrusion attempts, usage abuse, and network/application bandwidth usage. Devices monitor: • Port scanning attacks • Usage (CPU, processes, disk utilization, swap rates, software-error generated losses) • Application metrics • Unauthorized connection attempts Near real-time alerts flag potential compromise incidents, based on AWS Service/Security Team- set thresholds. Requests to AWS KMS are logged and visible via the account’s AWS CloudTrail Amazon S3 bucket. Logs provide request information, under which CMK, and identify the AWS resource protected through the CMK use.
Incident management type
Supplier-defined controls
Incident management approach
Incident management is either reported by the client or detected by our service desk and management tools. Once identified the incident is classified within our systems and managed within our SLA following full ITIL processes, with agreed escalation points and reporting to the client dependant on the level of severity. Upon request full incident reports will be provided for P1 events

Secure development

Approach to secure software development best practice
Independent review of processes (for example CESG CPA Build Standard, ISO/IEC 27034, ISO/IEC 27001 or CSA CCM v3.0)

Public sector networks

Connection to public sector networks


£19 a licence a month
Discount for educational organisations
Free trial available

Service documents

Request an accessible format
If you use assistive technology (such as a screen reader) and need versions of these documents in a more accessible format, email the supplier at Tell them what format you need. It will help if you say what assistive technology you use.