Decision Time Ltd

Decision Time Goals

Decision Time Goals, organisational performance management software is designed to help organisations manage their goals and KPIs, set SMART objectives and record their key measures to give a clear picture of their progress. Goals is part of the Decision Time platform along with Meetings and risk management seen here https://vimeo.com/325889086

Features

  • Manage strategic, operational and personal objectives in one solution
  • Align objectives to broad corporate themes
  • Record a wide range of objectives and key measures.
  • Assign objectives and measures to named users.
  • Record both targets and actuals against each measure.
  • Attach supporting documents and notes throughout.
  • Highlight key results through customisable dashboards and reports.
  • Raise actions to address measures which are off-track.
  • Automated emails to owners of measures and objectives.
  • Flexible approach to tracking of results.

Benefits

  • Implement strategy throughout the organisation.
  • Create alignment and engagement around measurable goals
  • Give a clear, visual, overview of the current situation.
  • Email prompts encourage staff to keep up to date.
  • Early warnings about areas of concern or behind schedule.
  • Drill-down capability to see more detail and track issues.
  • Provide context and evidence with attached notes and documents
  • Enable board members to easily monitor performance.
  • Make informed decisions using real-time, reliable information
  • Very intuitive easy to use interface for all users.

Pricing

£25.00 per user per month

  • Education pricing available
  • Free trial available

Service documents

Framework

G-Cloud 11

Service ID

5 3 6 3 7 2 4 9 5 3 4 6 9 1 2

Contact

Decision Time Ltd

Geoff Higgins

02894487753

geoff.higgins@decisiontime.co.uk

Service scope

Software add-on or extension
No
Cloud deployment model
  • Public cloud
  • Private cloud
  • Community cloud
  • Hybrid cloud
Service constraints
None
System requirements
None - wide range of device and operating systems supported.

User support

Email or online ticketing support
Email or online ticketing
Support response times
Critical – 1hr response – 1 hr fix

Significant – 1 hr response 6 hr fix

Minor – 4 hr response – 2 day fix

Low – next day response – 5 day fix
User can manage status and priority of support tickets
No
Phone support
Yes
Phone support availability
24 hours, 7 days a week
Web chat support
Web chat
Web chat support availability
9 to 5 (UK time), Monday to Friday
Web chat support accessibility standard
WCAG 2.1 AA or EN 301 549
Web chat accessibility testing
None
Onsite support
Yes, at extra cost
Support levels
The system is monitored 24/7 to automatically detect failures of the software or hosting infrastructure and to alert on-call senior staff who respond to investigate to restore functionality immediately.

User support calls are handled by our helpdesk and can be emailed at any time or telephoned during office hours. All requests generate a ticket which is managed to completion and can be monitored and updated by the customer through a web portal.

Outside normal office hours support tickets are processed by our on call team and we will provide a target resolution of 4 hours of any critical, significant or minor impact issue. General queries and change requests will be addressed on the following office working day.

Critical - System failure or critical processes are non-functional: 1 hour response, up to 4 hours fix.

Significant - Major functionality severely impaired while many operations continue: 1 hour response, up to 6 hours fix.

Minor - Partial, non-critical loss of functionality, non-urgent queries or non-urgent user access issues: 4 hours response, 2 days fix.

Low - Issues not affecting key functionality and low priority user queries : 1 day response, up to 1 week fix.
Support available to third parties
Yes

Onboarding and offboarding

Getting started
Online Training, Onsite Training, Help Documentation, Telephone and Ticketing support
Service documentation
Yes
Documentation formats
  • PDF
  • Other
Other documentation formats
Stored videos (Vimeo)
End-of-contract data extraction
Under our standard terms and conditions we require 30 days notification of termination. Once notified we will arrange an export of the customer data in the format that has been agreed at the contract initiation stage.
End-of-contract process
Decision Time will provide export and migration services as may have been expressly agreed by the Parties, and as described in the Service Definition.

The scope and cost of the migration will be agreed at the project initiation stage.

Using the service

Web browser interface
Yes
Supported browsers
  • Internet Explorer 10
  • Internet Explorer 11
  • Microsoft Edge
  • Firefox
  • Chrome
  • Safari 9+
  • Opera
Application to install
No
Designed for use on mobile devices
Yes
Differences between the mobile and desktop service
None - same interface across all platforms.
Service interface
No
API
Yes
What users can and can't do using the API
The API is not provided for normal user access but for integration with other web services or internal systems used by customers.

Standard documentation is not currently provided since the use of the API is specific and tailored to each customer.
API documentation
No
API sandbox or test environment
Yes
Customisation available
Yes
Description of customisation
Significant levels of customisation are built into the system from simple branding to the definition of themes, objectives, measures, targets etc. These can all be customised by an authorised administrator for the customer.

The system also has facilities for more bespoke tailoring of functionality to a customer specific requirement. For example the inclusion of a simple form engine, APIs etc. These types of feature can be used by our development and support team to configure more complex customisation.

Scaling

Independence of resources
Using a scalable infrastructure and capacity monitoring and management we are able to stay ahead of user demand. Load balancing solutions are also available and increasingly used.

Analytics

Service usage metrics
Yes
Metrics types
Metrics are available on request including details of who accessed / edited data.

Real-time information dashboards may be provided in future.
Reporting types
Reports on request

Resellers

Supplier type
Not a reseller

Staff security

Staff security clearance
Other security clearance
Government security clearance
Up to Security Clearance (SC)

Asset protection

Knowledge of data storage and processing locations
Yes
Data storage and processing locations
United Kingdom
User control over data storage and processing locations
No
Datacentre security standards
Managed by a third party
Penetration testing frequency
At least once a year
Penetration testing approach
Another external penetration testing organisation
Protecting data at rest
  • Physical access control, complying with another standard
  • Scale, obfuscating techniques, or data storage sharding
  • Other
Other data at rest protection approach
ISO 27001 certified data centre appropriate for Official data
Comprehensive CCTV coverage with footage retained for 90 days
Biometric and/or RFID badge controlled access to data halls
Physical access limited to specific necessary personnel.

Also key customer data - documents, and notes, are stored encrypted and obfuscated within the database.
Data sanitisation process
Yes
Data sanitisation type
Deleted data can’t be directly accessed
Equipment disposal approach
In-house destruction process

Data importing and exporting

Data export approach
Reports customised to the customer requirements can be exported as CSV for import into other systems and applications.
Data export formats
CSV
Data import formats
  • CSV
  • Other
Other data import formats
PDF

Data-in-transit protection

Data protection between buyer and supplier networks
  • Private network or public sector network
  • TLS (version 1.2 or above)
  • Legacy SSL and TLS (under version 1.2)
Data protection within supplier network
  • TLS (version 1.2 or above)
  • Legacy SSL and TLS (under version 1.2)

Availability and resilience

Guaranteed availability
As a minimum, the standard service will be available for 99.9% of the time between 8.30am and 5pm Monday to Friday, excluding bank/public holidays. With the exception of planned maintenance, the service will be available (but not guaranteed) on a 24x7 basis.
Approach to resilience
We use a variety of standard techniques including redundancy to ensure resilience and to continually strengthen and improve availability.

More specific information is available on request.
Outage reporting
Outage reports are sent by email and text to the support team and displayed on a private dashboard.

Customers are generally notified by email of any significant outages affecting them.

Identity and authentication

User authentication needed
Yes
User authentication
  • 2-factor authentication
  • Username or password
Access restrictions in management interfaces and support channels
In most cases management interfaces such as the creation of users, changing their permissions etc. is carried out by a specified administrative user within the customer's organisation and authorised by their username and password.

The support team are instructed not to make direct changes to, for example, the permissions of a meeting or a user unless absolutely necessary and then only after we have contacted the appropriate meeting organiser by phone or email to confirm.
Access restriction testing frequency
At least every 6 months
Management access authentication
  • 2-factor authentication
  • Identity federation with existing provider (for example Google Apps)
  • Username or password

Audit information for users

Access to user activity audit information
Users contact the support team to get audit information
How long user audit data is stored for
At least 12 months
Access to supplier activity audit information
Users contact the support team to get audit information
How long supplier audit data is stored for
At least 12 months
How long system logs are stored for
Between 6 months and 12 months

Standards and certifications

ISO/IEC 27001 certification
Yes
Who accredited the ISO/IEC 27001
BMTRADA
ISO/IEC 27001 accreditation date
July 2016
What the ISO/IEC 27001 doesn’t cover
Our certification covers Development and support of web based products for public, private and voluntary sectors.Anything outside of this scope is not covered.
ISO 28000:2007 certification
No
CSA STAR certification
No
PCI certification
No
Other security certifications
No

Security governance

Named board-level person responsible for service security
Yes
Security governance certified
Yes
Security governance standards
ISO/IEC 27001
Information security policies and processes
As part of our ISO27001 implementation we have developed an Information Security Policy Manual (ISMS). This ISMS applies to all information assets held by Decision Time. It applies to all users who undertake work for Decision Time or use any part of the IT infrastructure whether as an employee, a contractor, partner agency, external consultant or 3rd party IT supplier.

The scope of the Policy applies to the provision of software solutions from the company Head office at Antrim. A separate ISO27001 certification is held by our hosting provider and covers all of their hosting and infrastructure provision.

The ISMS, statements of policy, individual policies are communicated regularly to all staff and are audited both internally by the management team, by third-party consultants and externally by the awarding body.

Policies include:

Acceptable Usage Policy
Access Control Policy
Asset Mgt Policy
Backup Policy
Business Continuity Policy
Change Control Policy
Data Protection Policy
Encryption Policy
Incident Management Policy
Information Retention, Archiving and Disposal policy
Information Security Policy
Maintenance and Capacity
Mobile Device Policy
Project Management and Secure Development Policy
Risk Assessment Process
Screening Policy
Teleworking Policy
Vulnerability Management Policy

Operational security

Configuration and change management standard
Supplier-defined controls
Configuration and change management approach
Server and infrastructure information is tracked through a set of secure documents detailing access controls etc and the configuration details. changes to these are agreed by the Technical Director prior to rollout and assessed for their security implications as required.

Changes to software are handled through a distributed revision / version control system that maintains a history of changes and their authors and allows easy reversion and roll-back when necessary.

A "Pull Request" process controls any changes to the master branch of the code ensuring that changes are reviewed by Senior Developers for quality, bugs and security.
Vulnerability management type
Supplier-defined controls
Vulnerability management approach
Our vulnerability management policy sets out a process to ensure that technical vulnerabilities are managed in proactive manner.

This includes periodic penetration testing by our own staff and by external consultants as necessary, Automated update processes Log monitoring and perimeter testing and monitoring tools.

This is an evolving process with additional checks and procedures implemented where identified by the technical team.
Protective monitoring type
Undisclosed
Protective monitoring approach
There are automated and manual protective monitoring processes in place but it would not be appropriate to disclose them.

More details can be provided to customers on request.
Incident management type
Supplier-defined controls
Incident management approach
A specific Incident Management policy is in place. The purpose of this policy is as follows:

1) To ensure that incidents are identified and logged;
2) To ensure that incidents are investigated;
3) To ensure that corrective measures are identified and introduced.

All staff are individually responsible for reporting information security incidents.

All incidents are reported to the Technical Director or in his absence the Business Director. He/she will then ensure that an appropriate investigation is undertaken and details communicated to any affected customers.

A full process for investigation and reporting is documented in the policy.

Secure development

Approach to secure software development best practice
Independent review of processes (for example CESG CPA Build Standard, ISO/IEC 27034, ISO/IEC 27001 or CSA CCM v3.0)

Public sector networks

Connection to public sector networks
No

Pricing

Price
£25.00 per user per month
Discount for educational organisations
Yes
Free trial available
Yes
Description of free trial
Full access to the software for up to 15 users for up to 3 months for a practical trial to be agreed with each particular customer dependant on their requirements.

Service documents

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