Philips Healthcare

Online Intake and Assessment Forms

Free up administrative burden, reduce cost and maximise clinicians' time with Philips QuestLink; a web-based tool designed to digitally capture information from patients prior to an appointment. Forms can be configured to individual care pathways and the resulting data presented in the EMR as part of a patient's record.


  • Configurable tool for capturing information from patients before appointments
  • Integration with EMRs, data warehouses and (external) clinical registries
  • Library of pre-built, validated surveys across diverse care specialities
  • Automatic scheduling of information capture with near real time feedback
  • Optimised user interface available on desktop, tablet and smartphone
  • Customised forms for specific patient pathways
  • Forms can be configured to alert clinicians for actionable intervention
  • Third party access to allow proxy respondents
  • ISO27001 compliant
  • Compliant with all UK legal and regulatory requirements including GDPR


  • Helps patients become more involved in the care process
  • Minimise the administrative burden and reduces associated costs
  • Improves staff satisfaction with greater focus on value add activities
  • Improves efficiency and frees up clinicians time
  • Forms a reminder for patients and reduces DNA’s
  • Suitable for mental health, community, primary and secondary providers
  • Staff attribute more time to patient facing activities
  • Higher quality data capture
  • Improved reporting and analytics capabilities


£22000 per instance per year

Service documents


G-Cloud 11

Service ID

4 9 2 4 1 9 4 1 8 1 4 1 6 1 0


Philips Healthcare

Maciej Kulesza


Service scope

Software add-on or extension
Cloud deployment model
  • Public cloud
  • Private cloud
Service constraints
System requirements
Modern web browser such as Chrome, Firefox, Edge or Safari

User support

Email or online ticketing support
Email or online ticketing
Support response times
Response time depends on the priority of the ticket. First response is within 4 hours for high priority tickets and 16 hours for medium priority tickets during office hours.
User can manage status and priority of support tickets
Online ticketing support accessibility
WCAG 2.1 AA or EN 301 549
Phone support
Phone support availability
9 to 5 (UK time), Monday to Friday
Web chat support
Web chat
Web chat support availability
9 to 5 (UK time), Monday to Friday
Web chat support accessibility standard
WCAG 2.1 AA or EN 301 549
Web chat accessibility testing
Our services are designed for ease of use and accessibility and are regularly tested to ensure they work correctly with browser accessibility features such as screen readers and magnifiers.
Onsite support
Yes, at extra cost
Support levels
First line support to end users is normally provided by the buyer organisation. The Philips support desk provides second and third line support. The support desk will be main point of contact for the buyer and will involve third line support whenever needed to get answers and solutions.
Support available to third parties

Onboarding and offboarding

Getting started
We provide workshops with the buyer to determine the appropriate level of customisation of the solution. This includes implementation templates which can be used to define the required configuration for a specific outcome measurement path. A dedicated consultant is responsible for the configuration of the first set of outcome measurement paths during the implementation project. We provide tailored working instructions for end users as well as onsite training for end users staff building their own questionnaires. We provide access to manuals, the support desk; and the technical documentation for the integration with a local systems such as EMRs via HL7, SSO, etc. Additional Professional Services are available for the implementation of licensed questionnaires from 3rd parties, including the required contracting for those questionnaires.
Service documentation
Documentation formats
End-of-contract data extraction
We provide an archive containing an export of all collected data in .csv format
End-of-contract process
Access to the application will be disabled and an archive of all collected data will be made available

Using the service

Web browser interface
Supported browsers
  • Internet Explorer 11
  • Microsoft Edge
  • Firefox
  • Chrome
  • Safari 9+
  • Opera
Application to install
Designed for use on mobile devices
Differences between the mobile and desktop service
The application is using a responsive design for mobile devices. Based on the screen size of the device, the interface adjusts itself accordingly to provide the best mobile experience.
Service interface
Description of service interface
Our service facilitates the entire process of assigning, completing, processing, and visualising outcomes. Once configured, patients will receive a notification by email or SMS to complete a survey. Patients can choose to receive reminders automatically. Clinicians are notified when a patient needs special attention based on survey answers. After a patient completes a survey, outcomes are available in a portal for clinicians to view in easy to understand dashboards. This enables outcomes tracking over time and provides important insights for clinicians to use during patient consultations.
Accessibility standards
WCAG 2.1 AA or EN 301 549
Accessibility testing
Our services are designed for ease of use and accessibility and are regularly tested to ensure they work correctly with browser accessibility features such as screen readers and magnifiers.
What users can and can't do using the API
We provide a FHIR and SOAP web service and support a wide variety of HL7 messages including HL7v2 ADT and ORU. The APIs can be used to automatically add patients, assign or schedule questionnaires, retrieve the status of each assigned questionnaire and send results back to the EMR.
API documentation
API documentation formats
API sandbox or test environment
Customisation available
Description of customisation
End users can customise various aspects of the service including creating new questionnaires, customise all patient related communications like emails and text messages, patient portal logos, portal texts and consent messages. The solution comes with full role based access controls that can be fully customised. Outcome reports can be tailored based on the customer's preferences. Dashboards can be tailored based on the role of the user. Outcome graphs can be tailored.


Independence of resources
The solution is built on top of our flexible and scalable eHealth cloud platform.


Service usage metrics
Metrics types
Real-time dashboards, through an API and data dump
Reporting types
  • API access
  • Real-time dashboards


Supplier type
Not a reseller

Staff security

Staff security clearance
Other security clearance
Government security clearance
Up to Security Clearance (SC)

Asset protection

Knowledge of data storage and processing locations
Data storage and processing locations
  • United Kingdom
  • European Economic Area (EEA)
User control over data storage and processing locations
Datacentre security standards
Complies with a recognised standard (for example CSA CCM version 3.0)
Penetration testing frequency
At least once a year
Penetration testing approach
Protecting data at rest
Other data at rest protection approach
Transparent Data Encryption (TDE) on a database level
Data sanitisation process
Data sanitisation type
Explicit overwriting of storage before reallocation
Equipment disposal approach
A third-party destruction service

Data importing and exporting

Data export approach
Users can manually download a copy of the data
Data export formats
  • CSV
  • Other
Other data export formats
Data import formats
  • CSV
  • Other
Other data import formats
  • HL7
  • Web service

Data-in-transit protection

Data protection between buyer and supplier networks
TLS (version 1.2 or above)
Data protection within supplier network
TLS (version 1.2 or above)

Availability and resilience

Guaranteed availability
We provide 99.5% availability (excluding planned maintenance).
Approach to resilience
Information available upon request.
Outage reporting
We inform users via email alerts of any outages.

Identity and authentication

User authentication needed
User authentication
  • Username or password
  • Other
Other user authentication
Token based authentication
Access restrictions in management interfaces and support channels
Access is restricted through role based access controls.
Access restriction testing frequency
At least once a year
Management access authentication
Username or password

Audit information for users

Access to user activity audit information
Users have access to real-time audit information
How long user audit data is stored for
Access to supplier activity audit information
Users have access to real-time audit information
How long supplier audit data is stored for
How long system logs are stored for

Standards and certifications

ISO/IEC 27001 certification
Who accredited the ISO/IEC 27001
ISO/IEC 27001 accreditation date
What the ISO/IEC 27001 doesn’t cover
N/A. Everything is included in the scope.
ISO 28000:2007 certification
CSA STAR certification
PCI certification
Other security certifications
Any other security certifications
  • Cyber Essentials
  • Data Security and Protection Toolkit

Security governance

Named board-level person responsible for service security
Security governance certified
Security governance standards
ISO/IEC 27001
Information security policies and processes
Philips is an NHS Business Partner and compliant with the Data Security and Protection Toolkit. Detailed security policies and processes are available upon request.

Operational security

Configuration and change management standard
Conforms to a recognised standard, for example CSA CCM v3.0 or SSAE-16 / ISAE 3402
Configuration and change management approach
Change management is handled in line with ISO 27001 and ISO 13485 requirements.
Vulnerability management type
Conforms to a recognised standard, for example CSA CCM v3.0 or SSAE-16 / ISAE 3402
Vulnerability management approach
Vulnerability management is handled in line with ISO 27001 and ISO 27799 requirements like security and penetration testing, monitoring, etc.
Protective monitoring type
Conforms to a recognised standard, for example CSA CCM v3.0 or SSAE-16 / ISAE 3402
Protective monitoring approach
Protective monitoring is done by both the hosting provider and our hosting department.
Incident management type
Conforms to a recognised standard, for example, CSA CCM v3.0 or ISO/IEC 27035:2011 or SSAE-16 / ISAE 3402
Incident management approach
Incident management is handled in line with ISO 27001.

Secure development

Approach to secure software development best practice
Independent review of processes (for example CESG CPA Build Standard, ISO/IEC 27034, ISO/IEC 27001 or CSA CCM v3.0)

Public sector networks

Connection to public sector networks
Connected networks
Health and Social Care Network (HSCN)


£22000 per instance per year
Discount for educational organisations
Free trial available

Service documents

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