Mobile Learning and Coaching Platform
On.Board ensures that you maximise the return on your learning content wherever it resides. It asks learners to apply their knowledge in the workplace and managers to feedback as part of the performance coaching process.Users can build their own branded programmes. Reports provide insight into engagement and commitment.
- Performance Hub - Relevant coaches provide personalised feedback to learners
- Mobile first learning platform - You can access anytime, anywhere
- Reports on learner and coach engagement/commitment
- Supporting experiential learning / learn by doing activities
- Friendly programme/curriculum builder - DIY
- Brand and logo customisable
- You can link to your own existing learning content/LMS
- Repository of activities and pre-built programme templates
- Upload practice feature - learners can share files, pictures, videos
- Feedback guide for coaches
- Coaching from the trusted community drives performance
- Learners are supported by their coaches no matter their proximity
- The visibility increases accountability and engagement
- Shared practice impacts continual improvement
- Agile and cost effective programme building, no experience necessary
- Learners are more engaged because they relate to the content
- Not wasting any content previously created and reducing build time
- Speeds up programme building
- Manager feedback is more timely and effective
- Increase the consistency and effectiveness of performance coaching for all
£1 to £12 per person per month
|Software add-on or extension||No|
|Cloud deployment model||Public cloud|
|System requirements||Internet browser|
|Email or online ticketing support||Email or online ticketing|
|Support response times||
As stated in our SLAs:
Critical Incidents/Outages, defined by the On.Board being unavailable to users, are acknowledged within 1 Business Hour and the work is started within 0.5 Business Days.
Important, defined by On.Board functionality issues, are acknowledged within 1 Business Day and work started within 1 Business Day.
These target response times are within Business Hours, with extended times over the weekend.
Support is provided through a service desk ticketing system.
|User can manage status and priority of support tickets||Yes|
|Online ticketing support accessibility||None or don’t know|
|Phone support availability||9 to 5 (UK time), Monday to Friday|
|Web chat support||No|
|Onsite support||Yes, at extra cost|
We provide Tier 2 and Tier 3 support levels to our clients. Tier 1 support (e.g. issues with logging in) should be provided by the client to its program users, unless separately agreed in writing.
Named and agreed client administrators request Tier 2 Support Services via the service desk. Tier 2 covers low to medium priority and may be escalated from the Service Desk our DoneDone ticketing system if high technical expertise is required from our developers. Tier 3 covers high priority / critical issues that are immediately escalated to our developers, either through the DoneDone ticketing system or via phone call depending on the urgency of the matter. Both a technical account manager and cloud support engineer can be contacted as and when necessary.
There is no variation in cost for the different levels/tiers of support, but instead the cost varies depending on how many hours are required by the client. A Support Pack of 12 hours would cost £960 at £80 per hours, 18 hours is £1,280 at £64 per hour, 24 hours is £2,240 at £56 per hour, 30 hours is £2,880 at £48 per hour
|Support available to third parties||Yes|
Onboarding and offboarding
|Getting started||We provide online training but can also provide onsite training at an additional cost. Users also have access to an FAQ/Help section that includes all the steps to using the platform as well as informative videos.|
|End-of-contract data extraction||Full data extracts can be generated in csv format|
|End-of-contract process||Customers will be able to download all their data free of charge if they wish to do so. Access to our platform will be closed at the end of the contract.|
Using the service
|Web browser interface||Yes|
|Application to install||No|
|Designed for use on mobile devices||Yes|
|Differences between the mobile and desktop service||
Our platform has been specifically designed so that it renders to a mobile or tablet. On Mobile the menu option is accessed by a button on the top right hand corner, whereas on the desktop it can be accessed from a sidebar on the left.
The Web App is also compatible with Face Time and Skype calling.
|Accessibility standards||None or don’t know|
|Description of accessibility||We currently don't comply with any of the accessibility standards. Given our WebApp is accessed via browser, users would be able to take advantage of their standard, in-built accessibility support tools.|
We run tests to ensure that users can successfully use the following assistive technology:
• On-screen keyboard
• Using screen reader software (e.g. Windows Narrator) to read content out loud
• Screen magnifier
• Changing browser settings to make content easier to see and read
• Changing colour / contrast settings for programmes to make buttons easier to see and read
|Description of customisation||
They can import their own exisiting learning content, add their own colours and logo. They will also receive a personalized URL.
Users can also customise the labels they provide to their assigned feedbackers.
They can set up different administrators who have access to different administrator levels to customise different parts of the program.
|Independence of resources||
Our server capacity is constantly monitored and automated alerts are generated if server capacity is running low, in which case we would increase it to avoid having negative effects on the performance.
Our system does not require bandwidth-heavy operations, so this is less of an issue for us.
|Service usage metrics||Yes|
|Metrics types||We track live usage using Google Analytics and also track all 'system events' using NewRelic.|
|Reporting types||Reports on request|
|Supplier type||Not a reseller|
|Staff security clearance||Other security clearance|
|Government security clearance||None|
|Knowledge of data storage and processing locations||Yes|
|Data storage and processing locations||EU-US Privacy Shield agreement locations|
|User control over data storage and processing locations||Yes|
|Datacentre security standards||Complies with a recognised standard (for example CSA CCM version 3.0)|
|Penetration testing frequency||At least once a year|
|Penetration testing approach||Another external penetration testing organisation|
|Protecting data at rest||Physical access control, complying with another standard|
|Data sanitisation process||No|
|Equipment disposal approach||Complying with a recognised standard, for example CSA CCM v.30, CAS (Sanitisation) or ISO/IEC 27001|
Data importing and exporting
|Data export approach||
Allocated administrators can extract reports in csv format.
Regular, non-privileged, users cannot export their data.
|Data export formats||CSV|
|Data import formats||CSV|
|Data protection between buyer and supplier networks||TLS (version 1.2 or above)|
|Data protection within supplier network||TLS (version 1.2 or above)|
Availability and resilience
96% availability guaranteed, as per our SLAs, altough it tends to be 99.5% on average.
Specific arrangements are made with clients to agree on refunds if these are not met.
|Approach to resilience||Our application and data is hosted in Rackspace Managed Infrostructure. Rackspace guarantee 100% up time. Our servers are monitored 24/7 and can be fully backed up within 2 hours if needed.|
There are NewRelic alerts (email and web-based) set up to report on critical events (incl. outages).
Rackspace alerts are also set up (email and control panel) to notify in case of any outages.
Server and service monitoring is done 24/7.
Identity and authentication
|User authentication needed||Yes|
|User authentication||Username or password|
|Access restrictions in management interfaces and support channels||
We follow our Access Control Policy.
Access to management interfaces is restricted to authorised personnel and access is issued by an allocated person in the business.
|Access restriction testing frequency||At least every 6 months|
|Management access authentication||Username or password|
Audit information for users
|Access to user activity audit information||Users contact the support team to get audit information|
|How long user audit data is stored for||User-defined|
|Access to supplier activity audit information||Users contact the support team to get audit information|
|How long supplier audit data is stored for||User-defined|
|How long system logs are stored for||At least 12 months|
Standards and certifications
|ISO/IEC 27001 certification||Yes|
|Who accredited the ISO/IEC 27001||Approachable Certification Ltd|
|ISO/IEC 27001 accreditation date||01/06/2018|
|What the ISO/IEC 27001 doesn’t cover||N/A - On.Board and related services are fully covered by the certification.|
|ISO 28000:2007 certification||No|
|CSA STAR certification||No|
|Other security certifications||Yes|
|Any other security certifications||ISO27001 certificate should be received 27 May, 2018|
|Named board-level person responsible for service security||Yes|
|Security governance certified||Yes|
|Security governance standards||ISO/IEC 27001|
|Information security policies and processes||
We have and follow the following information security processes / policies:
Organisation of Information Security
Information Security Incident Management
We have specific clauses in contracts that ensure these are followed. We provide security awareness training to our staff.
All sub-contractors have signed code of conducts that include clauses on information security.
|Configuration and change management standard||Supplier-defined controls|
|Configuration and change management approach||
Change management is tracked in several steps.
1. Creating a scope for the change
2. Assessment of potential risks and security implications. Each enhancement/change is inspected separately to understand whether it affects data or access controls.
3. Formal sign-offs from Directors
4. Enhancements / changes are built and promote to development server
5. Enhancements / changes are fully tested to account for any security issues and vulnerabilities
6. Users are notified prior to the change
7. If the above was successfully completed, change is then made in the production environment
|Vulnerability management type||Supplier-defined controls|
|Vulnerability management approach||
We perform Pen tests and vulnerability scans annually or after major changes to the system.
System is patched automatically whenever new stable updates are released. Patch checks are performed quarterly.
We work with a supplier that performs these checks for us and notifies us when new significant threats become a risk.
|Protective monitoring type||Supplier-defined controls|
|Protective monitoring approach||
Information Security events and weaknesses are reported, to the Information Security Manager (ISM).
The ISM is responsible for coordinating and managing the response to any reported weakness or event, including documentation of all emergency steps taken, evidence collection, and closing out the event.
The ISM, in conjunction with HR where appropriate, is responsible for reporting security breaches to external authorities, where appropriate.
|Incident management type||Supplier-defined controls|
|Incident management approach||
We have a Security incident reporting procedure.
All Information Security weaknesses, events and incidents are, immediately upon receipt, assessed and categorised. As part of closing out the event or incident this assessment is documented.
Initially, there are four categories: events, weaknesses, incidents and unknowns.
The ISM is responsible for closing out the incident. This includes any reports to external authorities, initiating disciplinary action as appropriate by referring the incident to the Managing Director
All the incident reports are reviewed regularly, to ensure that the company learns from the incidents.
|Approach to secure software development best practice||Independent review of processes (for example CESG CPA Build Standard, ISO/IEC 27034, ISO/IEC 27001 or CSA CCM v3.0)|
Public sector networks
|Connection to public sector networks||No|
|Price||£1 to £12 per person per month|
|Discount for educational organisations||No|
|Free trial available||No|