Using Artificial Intelligence, DataVerify integrates receipts and invoices with your accounting software, or any other software.
Using Optical Character Recognition (OCR), DataVerify extracts information from receipts and invoices, making the data available to authorised applications..
- Optical Character Recognition
- Receipt line item information extraction
- Expense and Invoice management
- Integration with Accounting systems
- Automated receipt content validation
- Automated invoice value validation
£1800 to £4000 per licence per year
- Education pricing available
|Software add-on or extension||No|
|Cloud deployment model||
|System requirements||Web browser|
|Email or online ticketing support||Email or online ticketing|
|Support response times||Within 1 hour|
|User can manage status and priority of support tickets||No|
|Phone support availability||9 to 5 (UK time), Monday to Friday|
|Web chat support||Web chat|
|Web chat support availability||9 to 5 (UK time), 7 days a week|
|Web chat support accessibility standard||None or don’t know|
|How the web chat support is accessible||DataVerify web cchat is accessible through the home page.|
|Web chat accessibility testing||None|
|Onsite support||Onsite support|
Level 1: Critical business impact
Customer's production use of our products on a primary business service, major application or mission-critical system is stopped or so severely impacted that the customer cannot reasonably continue work.
Level 2 :
Significant Business Impact:
Important product features are unavailable with no acceptable workaround. Customer's implementation or production use of
software in a primary business service, major applications, or mission critical systems are functioning with limited capabilities or are unstable with periodic interruptions. The software may be operating but is severely restricted.
Level 3 :
Minimal Business Impact:
Product features are unavailable but a workaround exists and the majority of software functions are still usable. Minor function/feature failure that the customer can easily circumvent or avoid. Customer's work has minor loss of operational functionality.
|Support available to third parties||Yes|
Onboarding and offboarding
|Getting started||We provide customers with a well documented user-manual, as well as onsite training.|
|End-of-contract data extraction||We do not store transactional data. However, data provided at registration stage is deleted at the end of a contract, which users can extract by exporting all required information to a csv, excel, or to any database of their choice.|
|End-of-contract process||There are no additional costs associated with end a contract. Simply request for a cancellation of services|
Using the service
|Web browser interface||Yes|
|Application to install||No|
|Designed for use on mobile devices||Yes|
|Differences between the mobile and desktop service||There is no difference. The mobile version is a responsive web application, and as such works on any mobile device just as it would on desktop.|
|What users can and can't do using the API||The application has a user-friendly front-end, and as such shields users from the technicalities of APIs.|
|API documentation formats||
|API sandbox or test environment||Yes|
|Independence of resources||DataHub is run on Amazon web Services (AWS), which offers a scalable infrastructure.|
|Service usage metrics||Yes|
Customer Request Volume.
Average Number of Replies per Request
First Response Time
Average Reply Time
Average Time to Resolution
|Reporting types||Regular reports|
|Supplier type||Not a reseller|
|Staff security clearance||Conforms to BS7858:2012|
|Government security clearance||Up to Developed Vetting (DV)|
|Knowledge of data storage and processing locations||Yes|
|Data storage and processing locations||United Kingdom|
|User control over data storage and processing locations||No|
|Datacentre security standards||Managed by a third party|
|Penetration testing frequency||At least every 6 months|
|Penetration testing approach||‘IT Health Check’ performed by a CHECK service provider|
|Protecting data at rest||Encryption of all physical media|
|Data sanitisation process||Yes|
|Data sanitisation type||Deleted data can’t be directly accessed|
|Equipment disposal approach||In-house destruction process|
Data importing and exporting
|Data export approach||Users can export their data via flat files or to a database using DataHub export feature.|
|Data export formats||CSV|
|Data import formats||CSV|
|Data protection between buyer and supplier networks||TLS (version 1.2 or above)|
|Data protection within supplier network||TLS (version 1.2 or above)|
Availability and resilience
|Guaranteed availability||DataHub is run on AWS, and as such provides a resilient infrastructure service that is always available. However, in the event of a shutdown, a backup server is automatically started, hence users are provided with uninterrupted service.|
|Approach to resilience||Available on request.|
|Outage reporting||Outages are reported via email alerts to admin users.|
Identity and authentication
|User authentication needed||Yes|
|Access restrictions in management interfaces and support channels||Access to all functions of DataVerify are password-restricted. Passwords are automatically generated by the system, which we do not have access to.|
|Access restriction testing frequency||At least once a year|
|Management access authentication||Username or password|
Audit information for users
|Access to user activity audit information||Users have access to real-time audit information|
|How long user audit data is stored for||At least 12 months|
|Access to supplier activity audit information||Users contact the support team to get audit information|
|How long supplier audit data is stored for||At least 12 months|
|How long system logs are stored for||At least 12 months|
Standards and certifications
|ISO/IEC 27001 certification||No|
|ISO 28000:2007 certification||No|
|CSA STAR certification||No|
|Other security certifications||No|
|Named board-level person responsible for service security||Yes|
|Security governance certified||Yes|
|Security governance standards||CSA CCM version 3.0|
|Information security policies and processes||
We adhere to the following information security
- Internet Acceptable Usage Policy.
- Acceptable Usage Policy and Personal Commitment Statement.
-Computer, Telephone and Desk Use Policy.
-Remote Working Policy.
-Removable Media Policy.
The following policies are indirectly relevant to one or more of the above policies
- IT Access Policy.
- Legal Responsibilities Policy.
-Human Resources Information Security Standards.
-Information Security Incident Management Policy.
-Communications and Operation Management Policy.
-IT Infrastructure Policy.
CIO – specializes in translating business initiatives into security and risk management requirements and programs that must be implemented to support the corporation’s goals and objectives; manages the IT Manager and Business Leader.
IT Manager –specializes in technical security issues including security architecture, engineering, and monitoring network and web application firewalls, intrusion prevention, data leakage; manages the technical security requirements such as configuration and vulnerability management; reports to the CIO
Business Leader – focused on the business requirements and enabling the business to meet their objectives; acts as the liaison between the business and the information security group.
Adherence to security policies is embedded in members of staff contract letters.
|Configuration and change management standard||Supplier-defined controls|
|Configuration and change management approach||Our development roadmap could be provided on request.|
|Vulnerability management type||Supplier-defined controls|
|Vulnerability management approach||
We assess vulnerability using the following methods
This automated process assesses our application for vulnerabilities and weaknesses. It performs a web application vulnerability scanning to discover any web application vulnerabilities
We perform a penetration test to exploit weaknesses and vulnerabilities within our software using both automated and manual testing.
We perform Vulnerability assessment to include vulnerability scanning as well as vulnerabilities not particular to technology such as policies, processes and standards.
Patches are deployed within 1 hour of identification of a threat.
|Protective monitoring type||Supplier-defined controls|
|Protective monitoring approach||
We carry out the following to identify potential compromises;
- Audit event written to log;
- Logs recorded to database. Events of interest passed to Manager for action.
- Events of interest are compared to alert definitions and if they match they are alerted as incidents, else recorded for reporting and investigation
When potential compromises are identified, the consultant escalates it to a manager for onward further assessment and resolution.
Incidents are addressed within 1 hour of identification.
|Incident management type||Supplier-defined controls|
|Incident management approach||
We follow these steps to address incidents;
-Incident detection and recording
-Incident reporting and communication
-Priority Classification and initial support
-Investigation and analysis
-Resolution and record
-Incident ownership, monitoring, tracking and communication
-Establish incident framework management
-Evaluation of incident framework management
Employees are provided with access to incident reporting template that they are required to complete in the event of an incident. The report is then passed on to a manager for assessment.
|Approach to secure software development best practice||Conforms to a recognised standard, but self-assessed|
Public sector networks
|Connection to public sector networks||No|
|Price||£1800 to £4000 per licence per year|
|Discount for educational organisations||Yes|
|Free trial available||Yes|
|Description of free trial||The free 14-day trial includes use of all DataVerify functions.|
|Link to free trial||Dataverify.information-datahub.com|