Civica UK Limited

Agylia Learning Management System

A mobile, scalable and secure Learning Management System (LMS) with optional Mobile Learning Apps for iOS and Android devices. Schedule, target, deliver and manage a wide range of learning content, including eLearning and microlearning courses, videos, podcasts, PDF and Word documents, and weblinks.

Features

• Administration interface: schedule, target and deliver digital training resources
• Rapid trouble free implementation
• True cloud based LMS, allowing massive scalability
• Integrated Learning Records Store: fuller reporting with Experience API
• Branded learner portals and multiple separately branded sub-portals
• Offline delivery and tracking of learning materials via mobile Apps
• Social options including comprehensive learner forums and content ranking
• Gamification options: points, achievement awards, rules and competitive leaderboards
• Manage online and classroom-based training events
• CPD capabilities, planning, recording, progress tracking and auditing

Benefits

• Deliver learning and communications efficiently from a central point
• Improve staff performance with training and support wherever needed
• Publish content to PCs, laptops, tablets and mobiles
• Track and measure all learning activities, not just SCORM
• Easily access multiple forms of learning and reference materials
• Deliver training immediately with no infrastructure / implementation complexities
• Encourage use of resources with social and gamification options
• Support large numbers of staff and/or people in your community
• Target learning content to different user group’s specific needs
• Capture, manage and audit all CPD activities

£5.20 a user a year

Service documents

• Pricing document

  PDF

• Skills Framework for the Information Age rate card

  PDF

• Service definition document

  PDF

• Terms and conditions

  PDF

Request an accessible format

If you use assistive technology (such as a screen reader) and need versions of these documents in a more accessible format, email the supplier at info@agylia.com. Tell them what format you need. It will help if you say what assistive technology you use.

Framework

G-Cloud 12

Service ID

164473438023559

Contact

Tim Buff
01454 269222
info@agylia.com

Service scope

• Software add-on or extension: No
• Cloud deployment model: Public cloud
• Service constraints: No. Agylia will use commercially reasonable endeavours to ensure that the service is available 24 hours per day, 7 days per week, except during periods of downtime due to circumstances beyond Agylia’s control.
• System requirements:
  • Internet Explorer
  • Edge
  • Chrome
  • Firefox
  • Safari

User support

• Email or online ticketing support: Email or online ticketing
• Support response times: Agylia will acknowledge issues reported to the Help Desk within 2 hours during standard United Kingdom business working hours (9:00am to 5:00pm). Weekends and United Kingdom bank holidays can take longer.
• User can manage status and priority of support tickets: Yes
• Online ticketing support accessibility: WCAG 2.1 A
• Phone support: Yes
• Phone support availability: 9 to 5 (UK time), Monday to Friday
• Web chat support: No
• Onsite support: Yes, at extra cost
• Support levels: Whilst subscribed to the service, customers will have access to standard support, which includes access to the Agylia Help Desk, user forums, FAQs, online training content, plus email and telephone support.; ; Agylia support services are available during standard United Kingdom business working hours (9:00am to 5:00pm), excluding weekends and United Kingdom bank holidays.
• Support available to third parties: No

Onboarding and offboarding

• Getting started: Agylia provides full individual support to new customers and will work with customer’s own staff to arrange a swift and trouble free implementation. In its standard form it can typically be live within 1 day of contracting, once requirements are confirmed. Any customisation and data migration required will take longer and Agylia will work with customers to agree a successful, fully project managed process.
• Service documentation: Yes
• Documentation formats: HTML
• End-of-contract data extraction: Customer administrators can extract their company’s and employees’ data at the end of contract, by using the Agylia administration portal. This includes user data, content, and user learning history. A request at end of contract can also be made to Agylia for the return and erasing of customer data.
• End-of-contract process: At end of contract, the customer’s Agylia instance is de-provisioned and all data returned to the customer. The customer’s endpoint address is taken offline making it inaccessible. The customer instance and databases remain by default for a 12-month period after the contract ends, although data can be cleared earlier on request.

Using the service

• Web browser interface: Yes
• Supported browsers:
  • Internet Explorer 11
  • Microsoft Edge
  • Firefox
  • Chrome
  • Safari 9+
  • Opera
• Application to install: No
• Designed for use on mobile devices: Yes
• Differences between the mobile and desktop service: The Agylia learner portal is fully responsive, enabling users to access digital learning content from any device.
• Service interface: Yes
• Description of service interface: The Agylia Learner Portal interface, accessible via a browser, provides users with the ability to browse, search and access a wide range of learning content, including eLearning and microlearning courses, videos, podcasts, eBooks, PDFs and Office documents, and weblinks. Users can also register to attend classroom and online based training events.
• Accessibility standards: WCAG 2.1 A
• Accessibility testing: Testing in compliance with WCAG 2.1 standards. Periodic manual testing of code and testing with assistive technologies.
• API: Yes
• What users can and can't do using the API: A secured, REST-based Web API enables external systems to programmatically create new user accounts within Agylia.
• API documentation: No
• API sandbox or test environment: No
• Customisation available: Yes
• Description of customisation: Agylia can be configured to meet the needs of specific customers.; Standard configuration includes - User interface: The colours, fonts and logo of the interface are defined by a customisable skin. Server address (URL): Each customer gets their own unique URL to their Agylia LMS server. Emails: Emails are template driven and the following can be configured; From address, Email subject line, Email body, Email signature and Email style / fonts. System name and support email addresses: Both can be configured based on the needs of a specific customer.

Scaling

• Independence of resources: Agylia's content delivery network ensures that users have the best possible content access experience. Agylia can minimise network latency and maximise content response times for users by delivering content from servers that are closest to their geographic location.

Analytics

• Service usage metrics: No

Resellers

• Supplier type: Not a reseller

Staff security

• Staff security clearance: Conforms to BS7858:2012
• Government security clearance: Up to Developed Vetting (DV)

Asset protection

• Knowledge of data storage and processing locations: Yes
• Data storage and processing locations: EU-US Privacy Shield agreement locations
• User control over data storage and processing locations: Yes
• Datacentre security standards: Managed by a third party
• Penetration testing frequency: At least once a year
• Penetration testing approach: ‘IT Health Check’ performed by a Tigerscheme qualified provider or a CREST-approved service provider
• Protecting data at rest: Other
• Other data at rest protection approach: Employee laptops are encrypted.
• Data sanitisation process: No
• Equipment disposal approach: In-house destruction process

Data importing and exporting

• Data export approach: The user database (or subsets based on applied filters) can be exported to CSV.
• Data export formats: CSV
• Data import formats: CSV

Data-in-transit protection

• Data protection between buyer and supplier networks: Private network or public sector network
• Data protection within supplier network: TLS (version 1.2 or above)

Availability and resilience

• Guaranteed availability: Agylia will use commercially reasonable endeavours to ensure that the service is available 24 hours per day, 7 days per week, except during periods of planned maintenance, or downtime due to circumstances beyond Agylia’s control.
• Approach to resilience: Available on request.
• Outage reporting: Any downtime due to circumstances beyond Agylia’s control, Agylia will distribute a notification via email to a nominated contact.

Identity and authentication

• User authentication needed: Yes
• User authentication: Username or password
• Access restrictions in management interfaces and support channels: Agylia have a restricted number of administration accounts providing access to management interfaces and support channels. Agylia adopt the principle of least privilege when assigning account permissions and ensure that individual admin accounts are used for accountability i.e. no shared admin accounts.
• Access restriction testing frequency: At least every 6 months
• Management access authentication:
  • 2-factor authentication
  • Username or password

Audit information for users

• Access to user activity audit information: Users contact the support team to get audit information
• How long user audit data is stored for: At least 12 months
• Access to supplier activity audit information: Users contact the support team to get audit information
• How long supplier audit data is stored for: At least 12 months
• How long system logs are stored for: At least 12 months

Standards and certifications

• ISO/IEC 27001 certification: Yes
• Who accredited the ISO/IEC 27001: ACS Registrars
• ISO/IEC 27001 accreditation date: 25/04/2019
• What the ISO/IEC 27001 doesn’t cover: Agylia's ISO 27001:213 certification is limited to its operation within the United Kingdom, it excludes its operations within other geographic locations (United States).
• ISO 28000:2007 certification: No
• CSA STAR certification: No
• PCI certification: No
• Other security certifications: Yes
• Any other security certifications: Cyber Essentials Certified

Security governance

• Named board-level person responsible for service security: Yes
• Security governance certified: Yes
• Security governance standards: ISO/IEC 27001
• Information security policies and processes: Agylia operate a comprehensive ISO 27001 compliant Information Security Management System (ISMS) that ensures policies are maintained, followed and regularly reviewed. Within our ISMS policies are divided into the following sections: Risk Assessment, Organisation of information security, Human resources management, Asset management, Access control, Cryptography, Physical and environmental security, Operations security, Communications security, System acquisition, development and maintenance, Supplier relationships, Information security incident management, Information security aspects of business continuity management and Compliance.; ; Security committee meetings occur monthly with two members of the security committee also sitting on the Agylia Group Board ensuring a top down application of processes and procedures.

Operational security

• Configuration and change management standard: Supplier-defined controls
• Configuration and change management approach: All significant, non-routine changes to organisational information processing facilities (hardware or software) are subject to change control. IS Managers are responsible for carrying out a risk assessment to identify potential risks. Change Managers are responsible for authorising the change to proceed. Where required by a risk assessment, fall-back procedures or a roll-back strategy must be prepared. A testing plan, with clear acceptance criteria is documented prior to the change testing. Business unit representatives must accept changes prior to completion of testing. Change Managers authorise transfer to the operational environment, ensuring business processes aren't disturbed and business continuity plans are updated.
• Vulnerability management type: Supplier-defined controls
• Vulnerability management approach: Identified vulnerabilities for organisational assets are prioritised as:; ; • Critical (immediate threat of data loss, corruption or unauthorised access); • Urgent (non-immediate threat of data loss, corruption, or unauthorised access); • Non-Critical (no current threat) ; ; Agylia has the following timeline requirements for reacting to notifications of relevant vulnerabilities: ; ; • Critical – 1 business day; • Urgent – 3 business days; • Non-critical – 5 business days; ; The Risk Committee receives monthly reports on vulnerability management, including information about the number of vulnerabilities in each organisational asset, what controls are in place, outstanding issues, and what's changed since the previous meeting.
• Protective monitoring type: Supplier-defined controls
• Protective monitoring approach: The Risk Committee performs the risk assessment to identify the type and level of audit logging and monitoring that might be required for each individual information asset. The Network Manager is responsible for configuring the information systems to meet the requirements of this procedure.; ; System administrators are prohibited from erasing or de-activating logs. If investigating a fault, members of the IT Department are permitted to turn on additional audit logging. After investigation of a fault, they may return to the original configuration or leave the new logging in place, but may not reduce below the default configuration.
• Incident management type: Supplier-defined controls
• Incident management approach: Agylia operate an incident management procedure. Responsibilities are as follows:; ; • Agylia employees follow a standard procedure for reporting information security weaknesses or events.; • Information security events and weaknesses are reported to the IS Manager.; • Head of HR is responsible user training and events that can be used to support training activities.; ; IS weaknesses and events are reported using a Security Incident Log on Agylia’s internal SharePoint site. The IS Manager reports on how the event was dealt with and closed. Resolution notes are added to Security Incident Logs and security incidents are reviewed during risk committee meetings.

Secure development

• Approach to secure software development best practice: Conforms to a recognised standard, but self-assessed

Public sector networks

• Connection to public sector networks: No

Pricing

• Price: £5.20 a user a year
• Discount for educational organisations: No
• Free trial available: No

Service documents

• Pricing document

  PDF

• Skills Framework for the Information Age rate card

  PDF

• Service definition document

  PDF

• Terms and conditions

  PDF

Request an accessible format

If you use assistive technology (such as a screen reader) and need versions of these documents in a more accessible format, email the supplier at info@agylia.com. Tell them what format you need. It will help if you say what assistive technology you use.