cBrain

F2 Digital Public Administration Platform

F2 is a process and case management platform designed specifically for public sector organisations and universities. It offers configurable case management capabilities that allows users to quickly and efficiently collaborate on cases and documents. F2 is used for many purposes including complex tax processes and legal processes.

Features

  • Dynamic Case Management
  • Electronic Document and Records Management
  • Mobile Access - html5 for smartphones and iPad app
  • Open Document Standards
  • Configurable workflow using checklists
  • Ministerial Business and parliamentary correspondence management
  • Integration with Active Directory and Exchange or Gmail
  • Full set of open (RESTful) APIs
  • HR Case Management
  • Freedom of Information Requests (FOI)

Benefits

  • Approve documents and ministerial submissions from mobile devices
  • Collaborate on single version of document using chat
  • Automated case handling and records management
  • Approvals and workflow to improve productivity and quality
  • Reduce internal email
  • Easily find documents and information
  • Version control and full audit trail for transparency reporting
  • Security groups for granular access control over information access
  • Shared digital archive containing all formal and informal content
  • Low Code platform for configuring specific processes

Pricing

£9 to £47 per person per month

Service documents

Framework

G-Cloud 11

Service ID

1 4 2 9 5 0 4 2 0 0 8 1 1 3 0

Contact

cBrain

David Cotterill

0045 71741380

dgc@cbrain.com

Service scope

Software add-on or extension
No
Cloud deployment model
  • Public cloud
  • Private cloud
  • Community cloud
  • Hybrid cloud
Service constraints
N/a
System requirements
  • Modern browser capable of rendering html5
  • For windows users .net 4.6 or later
  • For windows users requires windows 7 or later

User support

Email or online ticketing support
Email or online ticketing
Support response times
Depends on the SLA purchased. All urgent (severity 1) issues are responded to as soon as they are received. Otherwise within 4 hours.

On weekends, only urgent issues will be responded to as a matter of course.
User can manage status and priority of support tickets
Yes
Online ticketing support accessibility
None or don’t know
Phone support
Yes
Phone support availability
9 to 5 (UK time), Monday to Friday
Web chat support
No
Onsite support
Yes, at extra cost
Support levels
We supply a single support level as default:
For sev 1 and sev 2 problems the support desk will respond as soon as possible on receipt of the problem report. Work will continue within normal working hours until the problem has been satisfactorily resolved.
A 24/7 phone service is available for out-of-hours urgent problems.

For severity 3 and 4 problems the support desk will respond within 4 hours within normal working hours. Configuration changes will be scheduled, and any code changes to be deployed would happen in a scheduled release.

For severity 5 problems will be addressed by the supplier as part of regular maintenance and the customer informed when action is taken.
Support available to third parties
Yes

Onboarding and offboarding

Getting started
Onsite training, user documentation.
Online training available at extra cost.
Service documentation
Yes
Documentation formats
  • ODF
  • PDF
  • Other
Other documentation formats
OOXML
End-of-contract data extraction
Users can extract data in pdf format using established reporting function; in csv using reporting function; using a REST API; or using our extract programme which will typically create either csv or xml files.
End-of-contract process
Included in price is decommissioning of server and destruction of back-ups, along with self-service extraction of data.
Additional costs are involved if customer wants to destroy disks themselves, or if specific data extracts are required.

Using the service

Web browser interface
Yes
Supported browsers
  • Internet Explorer 11
  • Microsoft Edge
  • Firefox
  • Chrome
  • Safari 9+
Application to install
Yes
Compatible operating systems
  • Android
  • IOS
  • Windows
Designed for use on mobile devices
Yes
Differences between the mobile and desktop service
The desktop service has additional features available, including FOI processing, advanced case management, and administrator functions
Service interface
Yes
Description of service interface
There is a windows user interface and also an html5 interface
Accessibility standards
WCAG 2.1 AA or EN 301 549
Accessibility testing
Tested with users of assistive technology in several countries.
API
Yes
What users can and can't do using the API
User can create, read, and update content in the platform - for cases, records, documents, people.
API documentation
Yes
API documentation formats
  • Open API (also known as Swagger)
  • PDF
API sandbox or test environment
Yes
Customisation available
No

Scaling

Independence of resources
Each authority is assigned a separate logical database and application url which means there is no contention on the urls, or on the database.
Multiple authorities may reside on the same servers.

Analytics

Service usage metrics
Yes
Metrics types
Number of users, user activity, - other metrics available through reporting function and can be configured by customer.
Dashboard function can be configured for case management workflows to give real-time view.
Reporting types
  • Real-time dashboards
  • Reports on request

Resellers

Supplier type
Not a reseller

Staff security

Staff security clearance
Conforms to BS7858:2012
Government security clearance
Up to Security Clearance (SC)

Asset protection

Knowledge of data storage and processing locations
Yes
Data storage and processing locations
European Economic Area (EEA)
User control over data storage and processing locations
Yes
Datacentre security standards
Complies with a recognised standard (for example CSA CCM version 3.0)
Penetration testing frequency
At least once a year
Penetration testing approach
Another external penetration testing organisation
Protecting data at rest
Physical access control, complying with SSAE-16 / ISAE 3402
Data sanitisation process
Yes
Data sanitisation type
Deleted data can’t be directly accessed
Equipment disposal approach
A third-party destruction service

Data importing and exporting

Data export approach
Users can write reports and export directly to csv, html, or spreadsheet package.
All documents and metadata can be downloaded as pdf.
Users can use REST APIs to extract data.
Specific exports can be created at additional cost.
Data export formats
  • CSV
  • Other
Other data export formats
  • JSON
  • Documents can be exported in original format
  • Pdf
Data import formats
  • CSV
  • Other
Other data import formats
Original format for documents

Data-in-transit protection

Data protection between buyer and supplier networks
  • TLS (version 1.2 or above)
  • IPsec or TLS VPN gateway
Data protection within supplier network
TLS (version 1.2 or above)

Availability and resilience

Guaranteed availability
Availability is targeted at 99.5%
Approach to resilience
Available on request
Outage reporting
E-mail alerts

Identity and authentication

User authentication needed
Yes
User authentication
Identity federation with existing provider (for example Google Apps)
Access restrictions in management interfaces and support channels
Management interfaces are based on assigning specific roles and privileges to users; authentication is managed via Active Directory. So user needs to be a valid user with appropriate role and associated privileges in order to access the management interface.
For certain accesses a separate administrator role is created and user granted temporary access to.
Access restriction testing frequency
At least once a year
Management access authentication
Identity federation with existing provider (for example Google Apps)

Audit information for users

Access to user activity audit information
Users have access to real-time audit information
How long user audit data is stored for
At least 12 months
Access to supplier activity audit information
Users have access to real-time audit information
How long supplier audit data is stored for
At least 12 months
How long system logs are stored for
At least 12 months

Standards and certifications

ISO/IEC 27001 certification
Yes
Who accredited the ISO/IEC 27001
BSI Group
ISO/IEC 27001 accreditation date
06/12/2018
What the ISO/IEC 27001 doesn’t cover
Everything in the F2 service description is covered by the certification
ISO 28000:2007 certification
No
CSA STAR certification
No
PCI certification
No
Other security certifications
Yes
Any other security certifications
Cyber Essentials

Security governance

Named board-level person responsible for service security
Yes
Security governance certified
Yes
Security governance standards
  • ISO/IEC 27001
  • Other
Other security governance standards
Cyber Essentials
Information security policies and processes
Security policies and risks are created at operational level and signed off by board member.

Operational security

Configuration and change management standard
Supplier-defined controls
Configuration and change management approach
We follow standard ITIL processes for configuration and change management with control board oversight for any changes to production systems (which must be signed off in advance)
Vulnerability management type
Supplier-defined controls
Vulnerability management approach
Threats identified by software providers are patched as soon as practical depending on the criticality of the vulnerability
Protective monitoring type
Supplier-defined controls
Protective monitoring approach
At data centre level there are protective monitoring processes that conform to ISAE 3402
Incident management type
Supplier-defined controls
Incident management approach
Pre-defined procedures exist for all kinds of incidents, and we have an operational cockpit to alert us to incidents.
Users can report incidents through our service desk, the incident will be investigated and full report provided back to the customer upon completion.

Secure development

Approach to secure software development best practice
Independent review of processes (for example CESG CPA Build Standard, ISO/IEC 27034, ISO/IEC 27001 or CSA CCM v3.0)

Public sector networks

Connection to public sector networks
No

Pricing

Price
£9 to £47 per person per month
Discount for educational organisations
No
Free trial available
No

Service documents

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