GOV.UK
Phoenix Software Ltd
Dynamics 365 Plan
Dynamics 365 Plan includes access to Customer Engagement Plan functionality plus Dynamics 365 for Unified Operations Plan.
Features
- Access to Dynamics 365 for Sales capability
- Access to Dynamics 365 for Customer Services capability
- Access to Dynamics 365 for Field Service capability
- Access to Dynamics 365 for Project Service Automation capability
- Access to Dynamics 365 for Operations capability
Benefits
- All benefits are detailed above
Pricing
£154.83 per user per month
- Education pricing available
Service documents
- Pricing document
- Skills Framework for the Information Age rate card
- Service definition document
- Terms and conditions
- Modern Slavery statement
Framework
G-Cloud 11
Service ID
123895281893639
Contact
Service scope
| Software add-on or extension | Yes, but can also be used as a standalone service |
| What software services is the service an extension to |
Microsoft Secure Productive E5 Microsoft Secure Productive E3 Office 365 Enterprise E5 Office 365 E1 |
| Cloud deployment model | Public cloud |
| Service constraints | Full details of the Microsoft Dynamics 365 service can be found here - https://www.microsoft.com/en-gb/download/details.aspx?id=30185 and https://docs.microsoft.com/en-gb/dynamics365/#pivot=main&panel=apps |
| System requirements | See https://products.office.com/en-GB/office-system-requirements |
User support
| Email or online ticketing support | Email or online ticketing |
| Support response times |
P1: Critical - Response Time: 2hr P2: Major - Response Time: 4hr P3: Important - Response Time: 8hr P4: Minor - Response Time: Varies on request |
| User can manage status and priority of support tickets | Yes |
| Online ticketing support accessibility | WCAG 2.1 AA or EN 301 549 |
| Phone support | Yes |
| Phone support availability | 9 to 5 (UK time), 7 days a week |
| Web chat support | Web chat |
| Web chat support availability | 9 to 5 (UK time), Monday to Friday |
| Web chat support accessibility standard | WCAG 2.1 AA or EN 301 549 |
| Web chat accessibility testing | Chat window provided by 3rd party "liveperson" subject to their accessibility |
| Onsite support | Yes, at extra cost |
| Support levels | Technical support options come in various costs and benefits, depending on the needs of the customer. Further details regarding the support plans can be found here - http://www.microsoft.com/en-us/dynamics365/support |
| Support available to third parties | No |
Onboarding and offboarding
| Getting started |
"Microsoft Dynamics 365 makes available comprehensive guidance, help, training and troubleshooting materials as part of the Microsoft Dynamics 365 Service. Within the Administration Portal, there are links to many of the resources available, including: Help articles for users and administrators who need to manage Microsoft Dynamics 365. Community forums/wikis where help articles and white papers are published Service Health dashboard for information regarding outages/issues. Microsoft offers a range of services to organisations, eg FastTrack to aid onboarding to the service, and the Dynamics Learning Portal to help partners and organisations optimise the use of the service. " |
| Service documentation | Yes |
| Documentation formats |
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| Other documentation formats |
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| End-of-contract data extraction | At any point user can export data from Microsoft Dynamics 365. This use the Software Development Kit (SDK), manually export data using the data export functionally. |
| End-of-contract process |
"No more than 180 days after expiration or termination of Customer’s use of an Online Service, Microsoft will disable the account and delete Customer Data from the account. Transfer of Customer Data. Unless Customer has opted out of the Standard Contractual Clauses, all transfers of Customer Data out of the European Union, European Economic Area, and Switzerland shall be governed by the Standard Contractual Clauses. Microsoft will abide by the requirements of European Economic Area and Swiss data protection law regarding the collection, use, transfer, retention, and other processing of personal data from the European Economic Area and Switzerland." |
Using the service
| Web browser interface | Yes |
| Supported browsers |
|
| Application to install | No |
| Designed for use on mobile devices | Yes |
| Differences between the mobile and desktop service |
Dynamics 365 allows access and functionality to be provided via a mobile device, web browser or mobile application. The solution supports a model that only requires configuration to be carried once regardless of how the solution is accessed. With Dynamics Unified Interface, someone that is using a Dynamics App (for example, Customer Service or Sales) will have the same experience on a mobile device or on a web browser on the computer or directly inside Outlook client. |
| Accessibility standards | WCAG 2.1 AA or EN 301 549 |
| Accessibility testing | Please see https://docs.microsoft.com/en-us/dynamics365/get-started/accessibility/ |
| API | Yes |
| What users can and can't do using the API | Please see https://docs.microsoft.com/en-us/dynamics365/customer-engagement/web-api/about?view=dynamics-ce-odata-9 |
| API documentation | Yes |
| API documentation formats | HTML |
| API sandbox or test environment | Yes |
| Customisation available | Yes |
| Description of customisation | Microsoft Dynamics 365 is a highly customisable and flexible business application. The bulk of the customisations can be carried out without requiring custom development. This inclused amending and creating new entities, forms, view and workflow processes. For cases that do require custom development, Microsoft provides a software developer kit (SDK). |
Scaling
| Independence of resources | Please see http://www.microsoft.com/en-us/download/details.aspx?id=54249 |
Analytics
| Service usage metrics | Yes |
| Metrics types | Organization Insights provides quick view of key Dynamics 365 metrics such as the number of active users and page requests. The Dynamics 365 Administration Portal provides an overview of each instances 'service health' including service degradation and storage capacity |
| Reporting types | Real-time dashboards |
Resellers
| Supplier type | Reseller (no extras) |
| Organisation whose services are being resold | Microsoft |
Staff security
| Staff security clearance | Other security clearance |
| Government security clearance | None |
Asset protection
| Knowledge of data storage and processing locations | Yes |
| Data storage and processing locations |
|
| User control over data storage and processing locations | Yes |
| Datacentre security standards | Complies with a recognised standard (for example CSA CCM version 3.0) |
| Penetration testing frequency | At least once a year |
| Penetration testing approach | ‘IT Health Check’ performed by a Tigerscheme qualified provider or a CREST-approved service provider |
| Protecting data at rest |
|
| Other data at rest protection approach |
The data within the Dynamics 365 system is encrypted using a PFX or BYOK encryption key. All instances of Dynamics 365 use Microsoft SQL Server Transparent Data Encryption (TDE) to perform real-time encryption of data when written to disk, also known as encryption at rest. |
| Data sanitisation process | Yes |
| Data sanitisation type | Deleted data can’t be directly accessed |
| Equipment disposal approach | Complying with a recognised standard, for example CSA CCM v.30, CAS (Sanitisation) or ISO/IEC 27001 |
Data importing and exporting
| Data export approach | Data can be exported from Microsoft Dynamics 365 through the Export to Excel feature and using web service APIs documented in the Dynamics 365 SDK. Data can also be exported using the data export service. |
| Data export formats | Other |
| Other data export formats | See https://products.office.com/en-us/business/office-365-online-data-portability |
| Data import formats |
|
| Other data import formats |
|
Data-in-transit protection
| Data protection between buyer and supplier networks |
|
| Other protection between networks | Please see https://docs.microsoft.com/en-us/azure/security/azure-network-security |
| Data protection within supplier network |
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| Other protection within supplier network | https://docs.microsoft.com/en-us/azure/best-practices-network-security |
Availability and resilience
| Guaranteed availability | http://www.microsoftvolumelicensing.com/Downloader.aspx?DocumentId=13655 |
| Approach to resilience | https://docs.microsoft.com/en-us/azure/architecture/resiliency/disaster-recovery-azure-applications |
| Outage reporting | Via the service status portal, Email, Alerts or Mobile Application |
Identity and authentication
| User authentication needed | Yes |
| User authentication |
|
| Other user authentication |
Dynamics 365 uses Azure Active Directory for authentication. Azure Active Directory is a comprehensive identity and access management cloud solution that provides a robust set of capabilities to manage users and groups. It helps secure access to on-premises and cloud applications, including other Microsoft online services like Office 365 and many non-Microsoft SaaS applications. The customer can enable multi-factor authentication on their AAD tenant. For details on the Dynamics 365 security architecture: https://docs.microsoft.com/en-us/dynamics365/unified-operations/dev-itpro/sysadmin/security- architecture |
| Access restrictions in management interfaces and support channels |
"R o l e - b a s e d a c c e s s c o n t r o l ( R B A C ) enables you to grant access based on the user’s assigned role, making it easy to give users only the amount of access they need to perform their job duties. You can customize RBAC per your organization’s business model and risk tolerance. https://docs.microsoft.com/en-us/dynamics365/unified-operations/dev-itpro/sysadmin/role-based-security https://docs.microsoft.com/en-us/dynamics365/customer-engagement/developer/security-dev/how-role-based-security-control-access-entities" |
| Access restriction testing frequency | At least once a year |
| Management access authentication |
|
| Description of management access authentication | See https://docs.microsoft.com/en-us/azure/active-directory/develop/authentication-scenarios |
Audit information for users
| Access to user activity audit information | Users have access to real-time audit information |
| How long user audit data is stored for | Between 6 months and 12 months |
| Access to supplier activity audit information | Users receive audit information on a regular basis |
| How long supplier audit data is stored for | Between 6 months and 12 months |
| How long system logs are stored for | Between 6 months and 12 months |
Standards and certifications
| ISO/IEC 27001 certification | Yes |
| Who accredited the ISO/IEC 27001 | BSI |
| ISO/IEC 27001 accreditation date | 27-Mar-18 |
| What the ISO/IEC 27001 doesn’t cover | Statement of applicabilty for ISO 27001 for Dynamics 365: https://servicetrust.microsoft.com/ViewPage/MSComplianceGuide?command=Download&downloadType=Document&downloadId=d383c8df-1387-4a08-8604-b3e8aa647206&docTab=4ce99610-c9c0-11e7-8c2c-f908a777fa4d_ISO_Reports |
| ISO 28000:2007 certification | No |
| CSA STAR certification | Yes |
| CSA STAR accreditation date | 29/09/2016 |
| CSA STAR certification level | Level 1: CSA STAR Self-Assessment |
| What the CSA STAR doesn’t cover | Service scope for CSA STAR Certificate is decribed in this document: https://servicetrust.microsoft.com/ViewPage/MSComplianceGuide?command=Download&downloadType=Document&downloadId=6d07d7e3-da62-4153-a91c-14d259dac9f1&docTab=4ce99610-c9c0-11e7-8c2c-f908a777fa4d_ISO_Reports |
| PCI certification | No |
| Other security certifications | Yes |
| Any other security certifications |
|
Security governance
| Named board-level person responsible for service security | Yes |
| Security governance certified | Yes |
| Security governance standards |
|
| Other security governance standards |
https://www.microsoft.com/en-us/trustcenter/compliance/complianceofferings?product=Dynamics365 https://www.microsoft.com/en-us/trustcenter |
| Information security policies and processes |
https://download.microsoft.com/download/6/D/F/6DFD7614-BBCF-4572-A871-E446B8CF5D79/MSFT_cloud_architecture_security.pdf http://download.microsoft.com/download/C/E/3/CE357CE2-3A98-4493-BAEB-CEB13F333302/Cloud_App_Security_datasheet.pdf https://www.microsoft.com/en-us/enterprise-mobility-security/cloud-app-security |
Operational security
| Configuration and change management standard | Conforms to a recognised standard, for example CSA CCM v3.0 or SSAE-16 / ISAE 3402 |
| Configuration and change management approach |
The operational change control procedure considers the following: • The identification and documentation of planned change. • An assessment process of change impact. • Change testing in an approved non-production environment. • Change communication plan. • Change management approval process. In particular, the following items are in scope: • Identification of significant changes. • Planning and testing of changes. • Assessment of potential impacts, including security • Approval procedure for changes. • Communication of change details. • Fallback procedures • Validation and acceptance of each change Microsoft uses a ticketing system for incidents and requests and a change management system |
| Vulnerability management type | Conforms to a recognised standard, for example CSA CCM v3.0 or SSAE-16 / ISAE 3402 |
| Vulnerability management approach |
1. Identification – System and security alerts may be harvested, correlated, and analyzed. 2. Containment – The escalation team evaluates the scope and impact of an incident. 3. Eradication – After the situation is contained, the escalation team moves toward eradicating any damage caused by the security breach and identifies the root cause of the security breach. 4. Recovery – During recovery, software or configuration updates are applied to the system and services are returned to a full working capacity. 5. Lessons Learned – Each security incident is analyzed to ensure the appropriate mitigations are applied to protect against reoccurrence. |
| Protective monitoring type | Conforms to a recognised standard, for example CSA CCM v3.0 or SSAE-16 / ISAE 3402 |
| Protective monitoring approach | https://docs.microsoft.com/en-us/azure/security/azure-threat-detection |
| Incident management type | Conforms to a recognised standard, for example, CSA CCM v3.0 or ISO/IEC 27035:2011 or SSAE-16 / ISAE 3402 |
| Incident management approach | https://www.microsoft.com/en-us/download/confirmation.aspx?id=55110 |
Secure development
| Approach to secure software development best practice | Independent review of processes (for example CESG CPA Build Standard, ISO/IEC 27034, ISO/IEC 27001 or CSA CCM v3.0) |
Public sector networks
| Connection to public sector networks | No |
Pricing
| Price | £154.83 per user per month |
| Discount for educational organisations | Yes |
| Free trial available | Yes |
| Description of free trial | Yes http://trials.dynamics.com/ |
| Link to free trial | http://trials.dynamics.com/ |