Awarded to Alesto Ltd

Start date: Wednesday 15 May 2019
Value: £384,000
Company size: SME
Home Office- Her Majesty’s Passport Office

Home Office – Her Majesty’s Passport Office - Delivery Manager 2

37 Incomplete applications

36 SME, 1 large

36 Completed applications

32 SME, 4 large

Important dates

Published
Tuesday 19 March 2019
Deadline for asking questions
Thursday 21 March 2019 at 11:59pm GMT
Closing date for applications
Tuesday 26 March 2019 at 11:59pm GMT

Overview

Specialist role
Delivery manager
Summary of the work
An experienced IT Project Delivery Manager with recent experience of managing projects within scrum, Kanban agile and waterfall project delivery environments. Problem solving, team building and governance skills are key essential criterias.
Ability to bring strong servant-leadership without disrupting effective established teams.
Latest start date
Wednesday 1 May 2019
Expected contract length
24 months total. Initial 6months, further period up to 18 months depending on needs & performance
Location
London
Organisation the work is for
Home Office- Her Majesty’s Passport Office
Maximum day rate
700-850

About the work

Early market engagement
Who the specialist will work with
The post holder will work closely with and report to the Civil Service Senior Project Manager. They will need to work closely alongside: Business Change Managers, Portfolio Director, Agile Delivery teams, Technical Design Architect, Business Design Architect, Business Analysts and Product Owner.
What the specialist will work on
Act as Digital Delivery Manager covering two projects, commercial and software development; supporting the overall delivery of the wider portfolio.
• Identify and unblock issues that may delay development
• Liaise with internal/external stakeholders
• Deliver against all internal reporting/governance requirements (budget, risks, issues, interfaces, progress)
• Liaise with Home Office Enterprise Services and Data Centre teams ensuring critical delivery milestones are met
• Work with Home Office DDaT teams ensuring smooth development of, and support for new software, deployments
• Report to Senior Project Manager on concerns, issues and risks outside of agreed tolerances.

Work setup

Address where the work will take place
London
Working arrangements
The post-holder will need to be based on site for at least four days a week to work effectively with the agile development teams. They will need to be self-managing and self-starting but able to contribute to and help build team working. There will be considerable senior management and external stakeholder interface and problem solving and presentation/influencing skills will be essential.
Expenses for any exceptional travel authorised outside of Central London will fall under the Standard Government Terms and Conditions for Expenses as covered in the DOS Contract.
Security clearance
SC Clearance is required. HM Passport Office will support the clearance process’

Additional information

Additional terms and conditions
We expect this engagement to be outside IR35, however status is assessed on a case-by-case basis.

Standard Government Terms and Conditions for Expenses as covered in the DOS Contract.

Skills and experience

Buyers will use the essential and nice-to-have skills and experience to help them evaluate suppliers’ technical competence.

Essential skills and experience
  • Project management – apply appropriate planning and progress monitoring tools to support a Kanban based development project
  • Governance – effective reporting and escalation through a waterfall governance process including risks, issues, dependencies, progress and budgets.
  • Problem solving – ability to identify potential problems and issues proactively and work through them to effective conclusion
  • Team working – ability to develop and maintain effective working relationships with a range of established professionals and specialist – both civil servants and contractors
  • Data centre experience - Previous experience of being point of contact and collaboration with HO Enterprise Services for Data Centre projects.
  • Previous experience of translating epics into user stories to drive execution of work in data centres.
Nice-to-have skills and experience
  • Recent experience of working in HMPO/HO or similar regulated Government environment.
  • Relevant recent experience of combining project management disciplines in an agile delivery environment where waterfall style governance is required but mustn’t adversely impact agile delivery approach.
  • Ability to build trust and relationships with disaffected stakeholders.
  • Have existing, valid SC/CTC Clearance – Home Office preferred

How suppliers will be evaluated

How many specialists to evaluate
3
Cultural fit criteria
  • Work as a team with our organisation and other suppliers
  • Be transparent and collaborative when making decisions
  • Take responsibility for their work
  • Share knowledge and experience with other team members
Assessment methods
Work history
Evaluation weighting

Technical competence

60%

Cultural fit

15%

Price

25%

Questions asked by suppliers

1. Is there an incumbent?
Yes - there is an incumbent.
2. is this role outside IR35?
We expect this engagement to be outside IR35, however status is assessed on a case-by-case basis
3. Is there a current incumbent in this role?
Yes - there is a incumbent in this role.
4. Can the Authority confirm if an incumbent is currently occupying this role, and if they will be invited to re-apply ?
Yes, the Authority can confirm that an incumbent is currently occupying this role. The incumbent may submit a bid should they so wish.
5. Is the incumbent applying for the position?
HMPO is unable to advise if the incumbent will be submitting a bid.
6. Could you please confirm if the incumbent resource is leaving or reapplying for this procurement
The incumbent resource is not leaving. The current contract is nearing expiry and the role is still required beyond the expiry date. Therefore, there is a need to re-tender for this role. HMPO is unable to advise if the incumbent will be submitting a bid.
7. Please would you advise if the incumbent is applying for this opportunity?
HMPO is unable to advise if the incumbent will be submitting a bid.
8. will the current incumbent be applying for the role too?
HMPO is unable to advise if the incumbent will be submitting a bid.
9. Please would you advise your reason for advertising this opportunity? Is it because the incumbent is leaving or because you cannot renew their contract so need to undertake a formal procurement?
The incumbent is not leaving. The current contract is nearing expiry and the role is still required beyond the expiry date. Therefore, there is a need to re-tender for this role.
10. The opportunity says London, is that central London? If not where in London will this be based?
Westminster, Victoria
11. The opportunity says London, is that central London? If not where in London will this be based?
Westminster, Victoria
12. Is this role in addition to the role that closed 12th March?
Yes
13. You have given a maximum rate of 700 – 850 per day. Can you confirm that this rate should include (I) the contractor rate and our charge (ii) include VAT?
No - this rate does not include VAT
14. You have given a maximum rate of 700 – 850 per day. Can you confirm that this rate should include (I) the contractor rate and our charge (ii) include VAT?
No - this rate does not include VAT
15. Will the successful candidate need to be hands on IT? Or will there be other specialists for that.
This is for an IT PM, some technical knowledge is required, but there will be a team of technical specialists that make up the project team.
16. Re SC Clearance, you have stated that you will support the clearance process, if the candidate is not currently SC Cleared. However, you have also stated that it is a "nice to have" that candidate should already be SC Cleared. Please clarify, as not being existing SC would result in being marked down on the "nice to have."
You would not be marked down as long as you can confirm that you would be prepared to go through the SC Clearance process. You will meet the requirement score which is mark (2). However, if the candidate is already SC Cleared then they would obtain a higher score which is mark (3).
17. Does the maximum rate stated include VAT?
No, the maximum rate stated does not include VAT
18. Does the maximum rate stated include VAT?
No, the maximum rate stated does not include VAT
19. Is there an incumbent in post?
Yes - there is an incumbent in post.