Local Government Association

Contracts Awarded Database

Incomplete applications

5
Incomplete applications
3 SME, 2 large

Completed applications

12
Completed applications
11 SME, 1 large
Important dates
Opportunity attribute name Opportunity attribute value
Published Monday 11 March 2019
Deadline for asking questions Monday 18 March 2019 at 11:59pm GMT
Closing date for applications Monday 25 March 2019 at 11:59pm GMT

Overview

Overview
Opportunity attribute name Opportunity attribute value
Summary of the work We wish to subscribe ideally to an existing portal of contracts awarded, based on open source data published by councils under the Transparency Code
Latest start date Saturday 30 March 2019
Expected contract length Annual subscription preferred
Location No specific location, eg they can work remotely
Organisation the work is for Local Government Association
Budget range Annual budget is maximum £10,000

About the work

About the work
Opportunity attribute name Opportunity attribute value
Why the work is being done To support our Strategic Supplier Relationship work on behalf of councils
Problem to be solved Identification of contracts awarded based on Transparency Code information on a national basis. This should be at least for councils, but wider public sector information would be helpful
Who the users are and what they need to do Colleagues in the LGA will be the users. We need to interrogate a database of all contracts awarded by councils for information as to which suppliers are working with which councils
Early market engagement The information I need is provided as open source, any provider should be able to gather this information. I am looking to see which suppliers can provide this information
Any work that’s already been done None, I currently use a similar database to access information on invoices paid but this does not include contracts awarded
Existing team Productivity Team within LGA, others in the organisation may be interested also
Current phase Not applicable

Work setup

Work setup
Opportunity attribute name Opportunity attribute value
Address where the work will take place Our office is based in London, but we will require access to an online database that can be viewed from anywhere
Working arrangements We will need access to customer services/helpdesk
Security clearance Not applicable

Additional information

Additional information
Opportunity attribute name Opportunity attribute value
Additional terms and conditions

Skills and experience

Buyers will use the essential and nice-to-have skills and experience to help them evaluate suppliers’ technical competence.

Skills and experience
Opportunity attribute name Opportunity attribute value
Essential skills and experience Data gathering and processing skills
Nice-to-have skills and experience

How suppliers will be evaluated

How suppliers will be evaluated
Opportunity attribute name Opportunity attribute value
How many suppliers to evaluate 3
Proposal criteria
  • Technical Solution
  • How the solution meets our needs
  • Value for money
Cultural fit criteria Provide problem solving capability with a can do attitude
Payment approach Fixed price
Assessment methods Written proposal
Evaluation weighting

Technical competence

75%

Cultural fit

5%

Price

20%

Questions asked by suppliers

Questions asked by suppliers
Supplier question Buyer answer
1. Are the open sourced data sources mentioned in a uniform or common format/structure? Under the Transparency Code https://assets.publishing.service.gov.uk/government/uploads/system/uploads/attachment_data/file/408386/150227_PUBLICATION_Final_LGTC_2015.pdf councils must publish details of contracts awarded over £5000 on a quarterly basis. LGA published some guidance and schemas to help councils to publish in a common format but this is guidance only and not mandated. See https://www.local.gov.uk/sites/default/files/documents/publishing-spending-and-p-485.pdf
2. Do you have examples/URLs of the data sources. You can find the information on each council's website. The search term 'transparency' often works well. For example this is from the Westminster City Council website
https://www.westminster.gov.uk/spending-procurement-and-data-transparency
3. Do you have any client/user side requirements/constraints regarding accessing/using the end solution? The data will need to be accessible via a web portal of some kind and updated regularly
4. Additional information for question 2 Under the Public Contracts Regulations 2015 the public sector is also required to publish details of contracts awarded on a portal called Contracts Finder https://www.contractsfinder.service.gov.uk/Search and anything over the OJEU threshold (around £160,000 for a service contract) needs to be notified to the EU Publications office who publish the information on a portal called TED https://ted.europa.eu/TED/search/search.do These are good sources of information about contracts awarded