MoD, Joint Forces Command, Information Systems and Services

MoD Programme CORTISONE Healthcare Information Exploitation (HIX) Alpha - RFQ 700006906

Incomplete applications

8
Incomplete applications
5 SME, 3 large

Completed applications

8
Completed applications
2 SME, 6 large
Important dates
Opportunity attribute name Opportunity attribute value
Published Friday 24 May 2019
Deadline for asking questions Friday 31 May 2019 at 11:59pm GMT
Closing date for applications Friday 7 June 2019 at 11:59pm GMT

Overview

Overview
Opportunity attribute name Opportunity attribute value
Summary of the work Programme CORTISONE requires a team to work with the DT, ISS architects, CGI (current Med IS technical solution provider) and business stakeholders (including Defence Statistics Health) to run a series of alphas to create processes and dashboards to exploit data collected from the exiting Med IS (EMIS PCS).
Latest start date Monday 1 July 2019
Expected contract length 12 Months
Location South West England
Organisation the work is for MoD, Joint Forces Command, Information Systems and Services
Budget range

About the work

About the work
Opportunity attribute name Opportunity attribute value
Why the work is being done Programme CORTISONE will deliver a Medical Information Services ecosystem. One of the principle benefits for Defence is that the ecosystem will provide an HIX capability so that powerful information can be automatically created and presented to users to inform decision making at a clinician, practice, regional and Defence level.

The HIX alpha project is part of CORTISONE Delivery Team (DT) Value Stream 1.
Problem to be solved The programme requires a team consisting of Project Manager, Solution Lead, Business Analyst, Infrastructure Architect, Data Architect, Technical Architect, Developer and Dashboard Developer. This team will work with the DT, ISS architects CGI (current Med IS technical solution provider) and business stakeholders (including Defence Statistics Health) to run a series of alphas to create processes and dashboards to exploit data collected from the exiting Med IS (EMIS PCS).

Outcome - HIX processes/dashboards approved and delivered to alpha community of users.

See information relating to anticipated tasks in working arrangements details.
Who the users are and what they need to do The users comprise of DT, ISS architects CGI (current Med IS technical solution provider) and business stakeholders (including Defence Statistics Health) and they need to run a series of alphas to create processes and dashboards to exploit data collected from the exiting Med IS (EMIS PCS).
Early market engagement
Any work that’s already been done
Existing team Programme CORTISONE is using a SAFe (agile) approach to delivery planning. The team is comprised of several agile teams which are each responsible for the delivery of a specific output. The HIX alpha will be delivered by an agile multi-functional delivery team formed of resources from MOD, CGI and other industry suppliers.
Current phase Alpha

Work setup

Work setup
Opportunity attribute name Opportunity attribute value
Address where the work will take place MoD Corsham
West Wells Road,
Corsham,
Wilts
SN13 9NR
Working arrangements The Hix Alpha Provider will participate in daily stand-up (Scrums) Monday to Thursday to report on the Hix Alpha Service Provider activities.
Onsite attendance will be determined by the CORTISONE Programme Lead in line with the requirement specifics and outcomes to be achieved.

Anticipated Tasks:

a. An initial 3-month discovery/preparation period.
b. Next 3-month build,test and deploy HIX alpha processes/dashboards.
c. If initial alphas are successful, then the process will be repeated with different data sets (data sets will be confirmed during backlog management by product owner).
d. More detail relating to requirements can be provided upon request.
Security clearance The supplier must be able to provide SC personnel to work on site at MOD Corsham.

Additional information

Additional information
Opportunity attribute name Opportunity attribute value
Additional terms and conditions DEFCON 76 (12/06) Contractor's Personnel at Government Establishments
DEFCON 522 (11/17) Payment and Recovery of Sums Due
DEFCON 531 (11/14) Disclosure of Information
DEFCON 532B (05/18) Protection of Personal Data
DEFCON 609 (08/18) Contractors Records
DEFCON 658 (10/17) Cyber
DEFCON 659A (02/17) Security Measures
DEFCON 660 (12/15) Official Sensitive Security Requirements

DEFFORM 111 (12/17) Appendix - Addresses And Other Information -
DEFFORM 532 (Edition 05/18) Personal Data Particulars
DEFFORM 702 (Edition 08/07) Employees acknowledgement to Employer of Obligations Relating to Employer Confidentiality

MoD DEFCONS and DEFFORMS can be accessed at: https://www.gov.uk/guidance/knowledge-in-defence-kid

Skills and experience

Buyers will use the essential and nice-to-have skills and experience to help them evaluate suppliers’ technical competence.

Skills and experience
Opportunity attribute name Opportunity attribute value
Essential skills and experience
  • Evidence their experience of developing and delivering Medical Information Services (Med IS) projects concerned with healthcare analytics for clinical process improvements, clinical reporting or business operations management for the NHS.
  • Evidence their experience of working with the Ministry of Defence (MOD) and that they are familiar with MoD ways of working.
  • Evidence their experience of working with legacy Primary Care Med IS to extract data and display in dashboards.
  • Evidence their experience of working with teams using agile methodologies.
  • Be able to provide qualified (international standards) and experienced architects (data, technical, solution, business).
  • Be able to provide SC personnel to work on site at MOD Corsham by 1 July 2019.
Nice-to-have skills and experience
  • Provide evidence of how they have worked in accordance with the principles of SAFe 4.5 methodology.
  • Provide evidence of how they have worked collaboratively with a range of different suppliers on a single project

How suppliers will be evaluated

How suppliers will be evaluated
Opportunity attribute name Opportunity attribute value
How many suppliers to evaluate 3
Proposal criteria
  • Third party IPR in the context of the HIX service is relative to the database structure and its semantic interpretation. Identify the complications and technical options for dealing with this?
  • What methods, techniques/tools would you use to extract data from the source SQL database with minimal impact on the Live service on a regular basis? (Include frequency details)
  • What methods, techniques/tools would you use for the secure transfer of/from the live database (current size 4TB) domain to the secure alpha staging database domain?
  • For the scope of the HIX alpha, what aspects of DPA2018 and the Government Digital Service’s Bulk Data Management good practices would be relevant?
  • For the scope of the HIX alpha, what measures and controls would need to be agreed with the business?
  • For the scope of the HIX alpha, what technical solutions would enable automation of management of the measures and controls?
  • End-users have a number of hypotheses about what data would be needed to support the analytics demands from MoD customers. What process would you follow in working with clinicians/data analysts?
  • How would you deal with the issue of the limitations of access under the current IPR in relation to interpretation of the database structures?
  • How would you deal with the issues of variations in standards used across DMS and inconsistencies in coding of clinical conditions having an impact on the efficiency of the analysis?
  • Current HIX service operates with anonymised data. Future service will identify patients and conditions. What are the implications of this data processing in the context of the Caldicott II principles?
  • Current HIX service operates with anonymised data. Future service will identify patients and conditions. what controls and measures would you recommend that DMS implements to allow the required data processing?
  • Identify the recommended market products and tools that would be suitable to deliver the HIX alpha service with your justification for their use?
Cultural fit criteria
  • Describe how they will help to sustain the MODs ‘One Team’ ethos and collaborate with multiple independent vendors, legacy suppliers and a large and disparate stakeholder community.
  • Describe how they will impart knowledge transfer and training to the CORTISONE teams. Include how you will provide input into documents for knowledge transfer
  • Describe how they will utilise a collaborative approach to problem solving with stakeholders from multiple organisations, including Civil Servants, other contractors and vendors.
  • Describe how they will balance the continuing velocity of the project/programme with the need to engage stakeholders and users with restricted availability, for example, clinicians.
Payment approach Capped time and materials
Assessment methods
  • Written proposal
  • Presentation
Evaluation weighting

Technical competence

70%

Cultural fit

10%

Price

20%

Questions asked by suppliers

Questions asked by suppliers
Supplier question Buyer answer
1. Is there an incumbent There is no incumbent undertaking Healthcare Information Exploitation (HIX) Alpha
2. Which Lot of the Framework is this being procured through? Digital Outcomes and Specialists
3. What is the Budget Range for this work? The budget is estimated at £500,000 VAT inc
4. Could the Staff Security Clearance be initiated once the Contract has been awarded? If staff have been security cleared prior to any award of contract, this prevents any delay to any anticipated contract start date.
5. Do you have any existing visualisation software? The internal MoD customer for the HIX Alpha does not use an existing data visualisation tool and the legacy systems suite also does not include a visualisation tool.
6. 'Third party IPR in the context of the HIX service is relative to the database structure and its semantic interpretation. Identify the complications and technical options for dealing with this?'

This statement implies that the underlying database structure and semantics of source systems remains 3rd party IPR; please can you clarify the nature and scope of the third party IPR you are referring to (in terms of which systems, clinical coding standards used, etc)?
The system referred to here is EMIS PCS with Defence related customisations. The MoD owns the IPR for the Defence customisations but not the underlying core EMIS PCS product. EMIS PCS used READ 2 clinical coding.
7. Are there any other products that are used in other parts of the MOD (PowerBI?)? As with other Government Departments, the MoD have an internal catalogue and also has access to technology product catalogues managed by Crown Commercial Services. Bidders should assume MoD has access to procure standard and popular ETL, database, data analysis and reporting and visualisation tools. MoD also have an in-house Cloud service for application and data hosting.