Awarded to RINA CONSULTING DEFENCE LTD

Start date: Monday 1 April 2019
Value: £11,866
Company size: SME
Defence Logistics - Ministry of Defence

Defence Logistics - Virtual Reality Defence Support Network

5 Incomplete applications

3 SME, 2 large

7 Completed applications

6 SME, 1 large

Important dates

Published
Friday 1 February 2019
Deadline for asking questions
Friday 8 February 2019 at 11:59pm GMT
Closing date for applications
Friday 15 February 2019 at 11:59pm GMT

Overview

Summary of the work
The Defence Logistics Directorate of the Ministry of Defence would like to create a Virtual Reality demonstrator programme which advertises the Defence Support Network of the future (10-30 years). It is intended to highlight the benefits of additive manufacture, artificial intelligence and robotics to the Defence logistics enterprise.
Latest start date
Friday 1 March 2019
Expected contract length
Less than six months
Location
London
Organisation the work is for
Defence Logistics - Ministry of Defence
Budget range
The total budget for the production of the VR video is £15000.

About the work

Why the work is being done
Defence Logistics is the directorate within the Ministry of Defence which provides logistics advice and direction. As part of the directorate the Concepts & Force Development team look at new ways of developing the logistics enterprise within Defence through new technologies or ways of working in a future timeframe of 10-30 years. The directorate is seeking to develop a 3-4 minute Virtual Reality (VR) video/interactive game which demonstrates the future Defence Support Network and advertises how the implementation of new technologies will benefit Defence. The production of the VR video is required by May 2019.
Problem to be solved
The future Defence Support Network is expected to have several different technologies and processes which will enable the logistics within Defence to be enabled faster and more efficient, whilst reducing the amount of stock, movement, and personnel involved in the chain.

Expected technology used in this future is additive manufacture, artificial intelligence, machine learning, and robotic and autonomous systems.

The team need to be able to demonstrate visually what these technologies can offer in order to advertise to senior leaders and industry experts understand what we want to transform the Support Network into in the future.
Who the users are and what they need to do
As an advocate within Defence Logistics of the future technologies that can be used for logistics, I need to demonstrate visually the benefit of several technologies (additive manufacture, artificial intelligence, machine learning, and robotic & autonomous systems) to the Support Network (previously described as the Supply Chain) so that I can enable research and development within the prospective areas, to assist in developing funding options.

I would like an updated version of the current video which can be found here:

https://www.youtube.com/watch?v=DYA9_HvgJcw
Early market engagement
Any work that’s already been done
The previous example which was created for our organisation was a video which encapsulated what the future Defence Support Network would look like. It can be found here:

https://www.youtube.com/watch?v=DYA9_HvgJcw

There are also three Concept Notes which can be made available which describe how these technologies are expected to be used by Defence.
Existing team
The Concept & Force Development team is a military team based in the Ministry of Defence.

Any team who is brought in to work on the VR DSN will be able to consult them on the vision for the video.
Current phase
Not applicable

Work setup

Address where the work will take place
The supplier can work remotely but any meetings with the Concepts & Force Development team will need to take place either in the Ministry of Defence in Whitehall, London, or at the Ministry of Defence's Abbey Wood site which is in Bristol.
Working arrangements
Work on the VR DSN is expected to be done remotely with direction provided by the Concepts & Force Development team on how they visualise the VR DSN, and then regular updates on the development of the solution through telephone, video calls, and face-to-face meetings provided by the supplier.
Security clearance
No security clearance is required.

Additional information

Additional terms and conditions

Skills and experience

Buyers will use the essential and nice-to-have skills and experience to help them evaluate suppliers’ technical competence.

Essential skills and experience
  • Have experience developing Virtual Reality solutions.
  • Be able to develop a solution which can be used on several commercially available VR platforms.
  • Be able to demonstrate the solution in different locations (i.e have demonstration equipment which they can transport themselves).
Nice-to-have skills and experience
  • Have expertise in logistics and the Defence Support Network
  • Have previous experience working with the Ministry of Defence

How suppliers will be evaluated

How many suppliers to evaluate
6
Proposal criteria
  • How the solution meets the user needs.
  • How the solution meets the organisation's policy goals.
  • Value for money.
  • Approach and methodology.
Cultural fit criteria
  • Be transparent and collaborative when making decisions.
  • Share knowledge and experience with other team members.
  • Challenge the status quo.
  • Be able to work with clients with low technical expertise.
  • Take responsibility for their work.
Payment approach
Fixed price
Assessment methods
Written proposal
Evaluation weighting

Technical competence

50%

Cultural fit

10%

Price

40%

Questions asked by suppliers

1. Can you please confirm the budget for this opportunity?
The total budget is £15000.
2. Will the 3D models used in the previous example video be made available?
The 3D models from the previous example video will not be made available.
3. Is ambition that the whole video be rendered or will b-roll stock footage be used?
The ambition is that the whole video will be rendered but if it is appropriate and generates the correct effect we are happy for B-Roll footage to be used.
4. If stock footage, will that be made available?
Some stock footage may be made available from the Defence Directorate of Communications but this would need to be discussed with the successful applicant.