The British Museum

BM.18.053 PASt Explorers County Pages Skills Sharing Function

Incomplete applications

Incomplete applications
8 SME, 1 large

Completed applications

Completed applications
12 SME, 0 large
Important dates
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Published Wednesday 2 January 2019
Deadline for asking questions Wednesday 9 January 2019 at 11:59pm GMT
Closing date for applications Wednesday 16 January 2019 at 11:59pm GMT


Opportunity attribute name Opportunity attribute value
Summary of the work Develop secure WordPress system, to store and manage Portable Antiquities Scheme volunteer profile information to enable Finds Liaison Officers to identify sources of local expertise.
Latest start date Sunday 31 March 2019
Expected contract length Outcome must be delivered by 31st Aug 2019 and all final issues fully resolved by 30th Sept 2019
Location No specific location, eg they can work remotely
Organisation the work is for The British Museum
Budget range Maximum of £65,000 including all expenses but excluding VAT

About the work

About the work
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Why the work is being done The Portable Antiquities Scheme (PAS) operates across England and Wales to encourage the recording of archaeological objects found by members of the public. The scheme has a network of 39 Finds Liaison Officers (FLOs) based at various museums, county archaeological units and universities. These FLOs are the first points of contact for people who have found objects. For details of the scheme see
The PAS's HLF funded PASt Explorers project requires the ability to rapidly connect FLOs to local volunteers in their geographical areas who have relevant expertise to assist in the assessment of the archaeological finds.
Problem to be solved A WordPress based system is required that holds volunteer profiles including details such as, but not limited to, their experience, training levels training, PAS voluntary tasks undertaken, areas of particular interest, and matching their skills to staff requesting help. This information needs to be verifiable and manageable by PAS staff and stored in accordance with data protection legislation (GDPR) where this involves processing personal data . There will be four tiers of access to the database with the level of privileges, relating to areas such as the ability to edit entries, being dependent on the user's role within the project.
Who the users are and what they need to do The users will need to be able to access the appropriate tier of information,
Level 1: any online visitor, including residents of the counties profiled (read-only rather than editors access);
Level 2: log-in access that enables members of the local Community Finds Reporting Teams to update the content of the Pages in their area;
Level 3 enhanced log-in access that enables the PASt Explorers project team and Senior Volunteers editing rights and access to metadata across regions and counties;
Level 4 administrator access that enables the Central Unit and PASt Explorers project team to amend format and other design features.
Early market engagement
Any work that’s already been done
Existing team The supplier will primarily work with the PASt Explorers Project Manager who oversees the project and with members of the Museum's Information Services Department as needed. It is not currently expected that other external suppliers will be involved in this project.
Current phase Not started

Work setup

Work setup
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Address where the work will take place The project team is based at the British Museum on Great Russell Street in London.
Working arrangements Given the nature of the work the supplier could deliver the outcome working remotely. We would however expect to meet the supplier at the Museum at an absolute minimum at project initiation, once a viable outcome has been developed for review by the project team, at launch and at a suitable period after launch to discuss user responses. Further engagement would be expected to provide regular updates. The supplier must include an adequate provision for travel expenses in their pricing submission.
Security clearance Baseline Disclosure and Barring Service (DBS) clearance will be required before commencement of work. The Museum can assist with obtaining this clearance.

Additional information

Additional information
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Additional terms and conditions

Skills and experience

Buyers will use the essential and nice-to-have skills and experience to help them evaluate suppliers’ technical competence.

Skills and experience
Opportunity attribute name Opportunity attribute value
Essential skills and experience
  • Must be Cyber Essentials or ISO27001 compliant prior to commencement of work and be able to provide copies of certification.
  • Have a minimum of three years in a professional WordPress development role
  • Have expertise in successfully developing user-friendly interfaces, responsive templates, front-end and UI web development using PHP/HTML5/CSS/JS.
  • Have strong experience of frontend UI development via frameworks like Bootstrap
  • Have demonstrable experience of WordPress plugin development, especially within a network of WordPress sites.
  • Have Linux, Apache, PHP, MySQL (LAMP stack) experience producing high quality and well-structured PHP coding solutions, with minimum security risks.
  • Have extensive knowledge of PHP (v5/v7) with proven experience of integrating PHP with 3rd party software such as forums and email
  • Have experience of successfully delivering digital projects using iterative development that are clearly and demonstrably meeting user needs, and evidenced through interactive testing and research
  • Have the ability to take ownership of the entire development lifecycle, i.e. development and testing through to deployment.
  • Have experience of preparing detailed development estimates; the capacity to work to deadlines, and to inform non-technical management of progress.
  • Have experience in documenting development and providing user training following implementation
  • Have experience delivering digital services to at least a AA WCAG 2.0 web accessibility standard and an awareness of WCAG 2.1
Nice-to-have skills and experience
  • Have experience of using and developing APIs.
  • Have experience of working with central or local government (familiarity with cultures, governance structures and set-up).

How suppliers will be evaluated

How suppliers will be evaluated
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How many suppliers to evaluate 5
Proposal criteria
  • Technical solution
  • Estimated timescale for development and testing
  • Demonstrate how the project will be kept on track, meet requirements and delivered to time and to budget
  • Demonstrate how risks and dependencies will be identified, and managed.
  • Demonstrate outline of approach to testing, quality assurance and training and support
  • Demonstration of an equivalent solution during presentation.
Cultural fit criteria
  • How will you work in collaboration with the PASt Explorers team to deliver the required outcome
  • Ability to present and communicate technical solutions to a technical and non-technical audience.
Payment approach Capped time and materials
Assessment methods
  • Written proposal
  • Case study
  • Work history
  • Reference
  • Presentation
Evaluation weighting

Technical competence


Cultural fit




Questions asked by suppliers

Questions asked by suppliers
Supplier question Buyer answer
1. Would you allow offshore development (data in UK)? No as we require regular face to face contact and updates.
2. Is there a requirement of the migration of content from the existing site to the new site CMS? What arrangements have been agreed with incumbent provider to assist with the transition? Do they have a standard data export function such as export to XML? Can a sample XML export be supplied? No, there is no migration. We expect the content and CMS to remain the same.
3. Is WordPress your preferred technology? Could you accept solution in some other CMS like Drupal? Yes - this is an addition to an existing site created in WordPress, we would not to use another system.
4. Is the website multi-lingual? No
5. What is the expected website page visits per month? 4000
6. What is the expected website anonymous page visits per month? None
7. What is the expected user registration count per month? User registration will be largely at the launch and we expect to register c.300 people in the first month followed by sporadic registrations totaling around 40 per year.
8. Do you need self-registration feature for volunteers? Yes and we will need a verification system to ensure that only our official volunteers can join up.
9. Is there any third party services integration required? No
10. What type of media content we can expect to be added on the website, e.g. images, video, etc.? Images only
11. Do you have preferred hosting partner to host the website? The website is already hosted via British Museum approved suppliers. We will not be able to change hosts.
12. Hey there. In the guide to answer the questions, it says that we should follow the following guidelines:
When you write your evidence, you should be specific about
-what the situation was
-the work the team did
-what the results were
However, some of your questions could be satisfied with a simple yes or no answer. Such us this one:
"Must be Cyber Essentials or ISO27001 compliant prior to commencement of work and be able to provide copies of certification."
Could you clarify, please
The guidance that you mention is general for users of the Digital Marketplace. For specific questions, such as the one you quote, then a yes or no answer would suffice.