Awarded to PA Consulting Services Limited (UK)

Start date: Monday 8 October 2018
Value: £100,000
Company size: large


2 Incomplete applications

0 SME, 2 large

3 Completed applications

1 SME, 2 large

Important dates

Monday 23 July 2018
Deadline for asking questions
Monday 30 July 2018 at 11:59pm GMT
Closing date for applications
Monday 6 August 2018 at 11:59pm GMT


Summary of the work
The provision of a solution architect with support from developers and database administrators. This team must be cost effective, flexible and scalable to meet the demands of the requirement
Latest start date
Monday 3 September 2018
Expected contract length
2 months with potential for 1 month extension
South East England
Organisation the work is for
Budget range

About the work

Why the work is being done
The Future Recruiting Programme (FRP) has been established to provide the successor model to the Recruiting Partnering Project when the current contract ends in Mar 22. Critical to the success of the FRP will be the ICT system that underpins the recruiting model. Three broad options are being considered for this system; sustain, evolve or replace the current system. This work will assist in a timely informed decision on the future system being made.
Problem to be solved
The assessment of the current recruiting software to include discovery of configuration items (including code reviews), knowledge base, service maintainability and application dependencies with key focus on eight components with the objective to provide transition, evolve estimate and detailed transition plans. A detailed Statement of Requirement (SOR) and additional information can be obtained from Please note for this requirement negotiation to obtain access to the required documentation is ongoing which will be required prior to Contract Award.
Who the users are and what they need to do
The FRP is working to gain ground truth around the three options and require SMEs to gather evidence to enable an informed and timely decision to be made on the future ICT system.
Early market engagement
Any work that’s already been done
D Info have conducted an initial investigation into the requirement. They recommended follow-up work inline with this requirement.
Existing team
The supplier with work through the D Info project lead to FRP Programme Manager and will need to work in partnership with Information Application Services (IAS) technical and support teams. The supplier will be required to work as "one team" with all programme stakeholders, including the FRP PMO, the Army Recruiting and Initial Training Command (ARITC - who currently service manage the RPP contract), IAS, Information Systems and Services (ISS - responsible for the development of future services) and business representatives from each Front Line Command.
Current phase

Work setup

Address where the work will take place
The place of delivery of the contract shall be at such locations as agreed between the supplier and the Authority, the locations where the supplier will be required to work will be Army HQ, Andover, Hampshire, SP11 8HJ and HQ ARITC, Trenchard Lines, Upavon, Pewsey, SN9 6BE
Working arrangements
The supplier will be expected to:

Deliver within IAS and MoD standards, policies and processes including commercial structures
Work collaboratively in multi stakeholder, supplier and functional teams
Be responsible for expenses to supplier sites
Security clearance
Security clearance (SC) will be required for the duration of the role. Incumbents are to follow both the letter and spirit of Army Headquarters security regulations

Additional information

Additional terms and conditions
DEFCON 5J (Edn 18/11/16) Unique Identifiers; DEFCON 76 (Edn 12/06) Contractors on site; DEFCON 129J (Edn 18/11/16) Electronic business Delivery Form; DEFCON 516 (Edn 04/12) Equality; DEFCON 520 (Edn 05/18) Corrupt gifts and payments of commission; DEFCON 522 (Edn 11/17) Payment and Recovery of Sums Due; DEFCON 531 (Edn 11/14) Disclosure of Information; DEFCON 532B (05/08) Protection of Personal Data; DEFCON 534 (Edn 06/17) Subcontracting and Prompt Payment; DEFCON 566 (Edn 03/18) Change of control contractor; DEFCON 642 (Edn 06/14) Progress meetings; DEFCON 658 (Edn 10/17) Cyber; DEFCON 694 (Edn 07/18) Accounting for Property of the Authority

Skills and experience

Buyers will use the essential and nice-to-have skills and experience to help them evaluate suppliers’ technical competence.

Essential skills and experience
  • Proven track record of successfully planning and implementing service transition and migration of large applications and service operation and management to an alternative supplier within the last 24 months
  • Demonstrable experience in leading commercial, legal, TUPE/HR and IPR aspects of a large IT contract disaggregation project
  • Proven and recent experience of implementing the necessary quality assurance for a large-scale migration of applications and transition of service operations and management to an alternative supplier
  • A supplier who has a strong working knowledge of MoD recruitment management systems
  • Recent experience in providing solution architecture for migration of application services and the programmatic steps to deliver the migration
  • Recent experience in migrating from and to a VMWare data centre technology in particular VCentre and VSphere
  • Recent experience in the development technologies and frameworks of C++, VB, VB.Net, C#, Java, MVC and thick client provisioning through Citrix
  • Recent experience of migrating and deploying services Redhat 6, 7, Windows 2008, 2012 OS, Oracle 11G, 12C, and SQL server 2005, 2012, 2014
  • Recent experience migrating Business Intelligence and data warehousing technologies of SAP Business Objects
  • Recent and proven experience in recruitment systems and data level integration techniques
  • Recent experience in providing development teams to decompose source data to understand application functionality and replace/refactor with another service
  • Recent experience of delivering information services within MoD policies of JSP 440 and JSP 604 to gain Defence Assurance and Information Services accreditation
  • Recent experience of providing technical teams to support applications in service from 1st - 4th line
Nice-to-have skills and experience

How suppliers will be evaluated

How many suppliers to evaluate
Proposal criteria
  • Approach to evaluate DRS and support in service to provide options and plan
  • Approach to working alongside Crown Servant SME's to provide commercial, TUPE, employment rights and IPR/licensing advice into the project
  • Provide core team structure and CVs of those who could be part of the service and their experience relevant to this requirement
  • Provide two reference able client-focused case studies where your company have provided the desired service similar to this requirement
  • Ability to flex up and down resources to meet the demand of the project during different phases, whilst ensuring quality and consistency
  • Commitment to quality of the deliverables, outcomes and experience of the resources, and rapid remediation/replacement if an issue occurs
Cultural fit criteria
  • Recent proven experience of an open and collaborative working relationship at all levels with excellent communication and co-ordination skills when conducting daily stand-ups, team meetings, presentation and demonstrations
  • Has a no-blame culture and encourages people to learn from their mistakes, working as "one team"
  • Suppliers must demonstrate an ability and willingness to work collaboratively and flexibly within a multi-vendor delivery environment to achieve the required outcomes
Payment approach
Capped time and materials
Assessment methods
Written proposal
Evaluation weighting

Technical competence


Cultural fit




Questions asked by suppliers

1. "Recent experience in providing development teams to decompose source data to understand application functionality and replace/refactor with another service" can the authority confirm what "data" means? Is this candidate information, or the code that runs the applications?
The data referred to is the code that runs the applications, not the candidate data