Government Digital Service (Registers Team)

WP1542 Register Management Tool Build

Incomplete application

Incomplete application
0 SME, 1 large

Completed application

Completed application
1 SME, 0 large
Important dates
Opportunity attribute name Opportunity attribute value
Published Wednesday 31 January 2018
Deadline for asking questions Wednesday 7 February 2018 at 11:59pm GMT
Closing date for applications Wednesday 14 February 2018 at 11:59pm GMT


Opportunity attribute name Opportunity attribute value
Summary of the work Analysis of existing alpha prototype tool.
Build of new prototype (only if required).
Build of Private Beta version of tool.
Deployment support and technical handover to Registers Team.
Testing to ensure that it meets QA (security/standards) and acceptance criteria for Custodians (users).
Latest start date Wednesday 28 March 2018
Expected contract length 3 months
Location London
Organisation the work is for Government Digital Service (Registers Team)
Budget range we envisage this work could be done by a team of 2 developers with a budget cap of £80K.

About the work

About the work
Opportunity attribute name Opportunity attribute value
Why the work is being done Custodians of all our registers have a critical role in ensuring that data is authoritative and up to date. Currently we rely on them to notify the Registers Team about any changes to the data and this involves further contact for clarification followed by manual intervention to implement changes technically by team members.

We require a Ruby development team to support our work in the following areas:
* Building of a tool to enable Register Custodians to manage their registers independently. Ensuring that it's fit for purpose to rollout to external users.
Problem to be solved Rationale: We do have a prototype tool which could allow changes to be made smoothly and seamlessly, directly to each register without team intervention or supervision.

As the number of registers grows there's a need for Custodians to become adept at actioning their data updates themselves and develop much greater accountability and sense of ownership over their own data. Having a simple tool will avoid double handling and allow them as the subject matter experts to easily keep their data up to date for users. This will streamline the updating procedure for all registers and allow us to scale-up efficiently.
Who the users are and what they need to do As a custodian I need access to a simple, intuitive management tool that will allow me to make changes to my data with minimum effort/supervision from the Registers Team. I need to be able to delegate and control different levels of permission to members of my team so that I can trust that any changes will be made accurately with my authority. I will need to be confident that data managed using the tool will be validated and processed in consistent ways, and will allow me to audit and approve changes.
Early market engagement N/A
Any work that’s already been done We've done an Alpha MVP version of the tool and we'll share it with the incoming developers, share our learnings etc but it may need re-writing or rebuilding from scratch.
Existing team The winning supplier will be working with cross-functional colleagues in the GDS Registers team.
Current phase Alpha

Work setup

Work setup
Opportunity attribute name Opportunity attribute value
Address where the work will take place Government Digital Service
Whitechapel Building, Aldgate, London
Working arrangements Onsite full-time 5 days a week - it's essential that the successful team work closely with the Registers Team developers throughout the duration of this project.
Security clearance BPSS as a minimum

Additional information

Additional information
Opportunity attribute name Opportunity attribute value
Additional terms and conditions "All expenses must be pre-agreed with between the parties and must comply with the Cabinet Office (CO) Travel and Subsistence (T&S) Policy."

"All vendors are obliged to provide sufficient guarantees to implement appropriate technical and organisational measures so that the processing meets the requirements of GDPR and ensures the protection of the rights of data subjects. For further information please see the Information Commissioner's Office website:"

Skills and experience

Buyers will use the essential and nice-to-have skills and experience to help them evaluate suppliers’ technical competence.

Skills and experience
Opportunity attribute name Opportunity attribute value
Essential skills and experience
  • 2+ years Ruby on Rails 5 experience
  • 2+ years relational database experience - PostgresSQL preferred
  • 2+ years experience building accessible front-end services
  • Must have Agile working / devops experience
  • Cloud-based deployment experience is highly preferable
  • Must have ability to work independently and move in a fast-paced environment
  • Must have excellent communication skills
  • Must have experience in passing on knowledge in a structured way
  • Must have experience in acting as the technical expert in a team
  • Must have ability to work using own initiative to deadlines
Nice-to-have skills and experience
  • Previous experience working in the public sector on government services is desirable
  • Previous experience working in a multi-disciplinary team with focus on user needs is highly desirable

How suppliers will be evaluated

How suppliers will be evaluated
Opportunity attribute name Opportunity attribute value
How many suppliers to evaluate 3
Proposal criteria
  • Your approach to onboarding your team to the projects
  • Your management of proposed flexible team members
  • Your approach to defining technical architecture and software architecture in a context of legacy systems and a drive towards efficiency
  • Your approach to data privacy and security
  • State your team structure and provide at least 2 work histories. Your team should include two developers
  • Value for money; proposed resource profile and day-rates for the delivery
Cultural fit criteria
  • Commitment to excellence
  • Flexible working
  • Commitment to team working
  • Your approach to resolving technical and business risks or issues in a collaborative way that maximises productivity and business outcomes.
  • Your approach to transferring knowledge and experience to civil servants to support learning from this engagement.
  • Culture of taking responsibility for owning issues and resolving problems.
Payment approach Capped time and materials
Assessment methods
  • Written proposal
  • Work history
  • Presentation
Evaluation weighting

Technical competence


Cultural fit




Questions asked by suppliers

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