CAPABILITY TRAINING, HQ ARMY, ANDOVER, HAMPSHIRE

DINFOCOM/0018 - COLLECTIVE TRAINING TRANSITION WORK

Incomplete applications

4
Incomplete applications
3 SME, 1 large

Completed applications

5
Completed applications
3 SME, 2 large
Important dates
Opportunity attribute name Opportunity attribute value
Published Friday 26 January 2018
Deadline for asking questions Friday 2 February 2018 at 11:59pm GMT
Closing date for applications Friday 9 February 2018 at 11:59pm GMT

Overview

Overview
Opportunity attribute name Opportunity attribute value
Summary of the work Support the transition between the initial review of Army Collective Training and the initiation stage of the Collective Training Transition Programme including: support the development of Enterprise Architecture products supporting a CT High Level Design; and the scoping of stakeholders, requirements and benefits of an Enterprise Cost Model for CT
Latest start date Thursday 1 March 2018
Expected contract length 4-6 weeks
Location South East England
Organisation the work is for CAPABILITY TRAINING, HQ ARMY, ANDOVER, HAMPSHIRE
Budget range

About the work

About the work
Opportunity attribute name Opportunity attribute value
Why the work is being done The Army is developing the delivery of Collective Training in order to ensure that it continues to meet the needs of UK defence policy.
A Review of Army Collective Training has established the need for an Enterprise Architecture and an Enterprise Cost Model for CT. There is a requirement for the current cost models in this area to be assessed, for the ECM requirement to be scoped and the potential benefits to be understood. As precursor work for this, an EA High Level Design must be produced to provide a framework for system design and cost modelling.
Problem to be solved The supplier to provide suitably qualified and experienced resource to assess and understand the current state of CT cost modelling, including that produced during CT Review. Following on from this resource will be required to support the development of high level view of CT using established architectural process, to understand what interfaces and dependencies exist for the cost modelling of CT, to identify and analyse the stakeholder community, to produce a requirements document defining the requirements and acceptance criteria for a CT ECM and by identifying benefits of cost modelling in this area to support development of a business case.
Who the users are and what they need to do The Army Training Organisation is a combined team of Civil Servants, (Regular) Military personnel and contractors. They will need to be able to access the Enterprise Cost Model through DII or MODNet to input data relating to collective training delivery options and generate both full life costs and scenario specific costs.
Delivery of the work will be monitored and controlled by the organisation with the requirement for regular communication with the project management of the supplier team throughout delivery to assure the final output.
Early market engagement
Any work that’s already been done This work follows on from the Collective Training Review
Existing team The Army Training Organisation is a combined team of Civil Servants, (Regular) Military personnel and contractors.
Current phase Not applicable

Work setup

Work setup
Opportunity attribute name Opportunity attribute value
Address where the work will take place Ramillies Building, Marlborough Lines, Monxton Road, Andover, SP11 8HJ
Working arrangements It is expected that the majority of the work will be completed on-site, with some limited requirement to travel for stakeholder engagement (day trips only).
Security clearance Ideally SC with limited scope for BPSS short term where SC has been applied for and previously held.

Additional information

Additional information
Opportunity attribute name Opportunity attribute value
Additional terms and conditions DEFCON 5J (Edn 18/11/16) Unique Identifiers; DEFCON 76 (Edn 12/06) Contractors on site; DEFCON 129J (Edn 18/11/16) Electronic business Delivery Form; DEFCON 516 (Edn 04/12) Equality; DEFCON 520 (Edn 02/17) Corrupt gifts and payments of commission; DEFCON 522 (Edn 11/17) Payment and Recovery of Sums Due; DEFCON 531 (Edn 11/14) Disclosure of Information; DEFCON 534 (Edn 06/17) Subcontracting and Prompt Payment; DEFCON 566 (Edn 10/16) Change of control contractor; DEFCON 642 (Edn 06/14) Progress meetings; DEFCON 658 (Edn 10/17) Cyber

Skills and experience

Buyers will use the essential and nice-to-have skills and experience to help them evaluate suppliers’ technical competence.

Skills and experience
Opportunity attribute name Opportunity attribute value
Essential skills and experience
  • Proven detailed knowledge of and previous experience working with Defence ideally Army Training and governance
  • Demonstrable experience of work with pan-enterprise, through life capability cost models
  • Demonstrable understanding of system and enterprise architectures including experience in MODAF and use of the System of Systems Approach
  • Certified experience in working with Through Life Capability Management to at least Practitioner level
  • Proven experience of the development of requirements documentation
  • Certified PRINCE2/APMP/PMI Practitioner or equivalent
Nice-to-have skills and experience
  • Experience of communicating with and influencing senior stakeholders in a Defence Environment
  • Experience of preparing Business Cases in Defence and working with Crown Commercial Services

How suppliers will be evaluated

How suppliers will be evaluated
Opportunity attribute name Opportunity attribute value
How many suppliers to evaluate 5
Proposal criteria
  • Value for money
  • Technical proposal
  • Ability to meet initiation timelines
Cultural fit criteria
  • Ability to work effectively within a defence environment and culture
  • Ability to interact with and brief senior stakeholders clearly and at an appropriate level
  • Expert self-starters with initiative to provide suggestions and recommendations with guidance rather than leadership from the customer
Payment approach Fixed price
Assessment methods Written proposal
Evaluation weighting

Technical competence

70%

Cultural fit

5%

Price

25%

Questions asked by suppliers

Questions asked by suppliers
Supplier question Buyer answer
1. Can the Authority please confirm that the award of this contract will not exclude the winning Contractor from other opportunities including those relating to Army Collective Training, the Collective Training Programme, Collective Transition Work and the Collective Training Transition Programme that are currently live or downstream? Future projects within the CTTP cannot currently be predicted, but in principle, as long as the data gathered and analysed is not deemed to set a conflict of interest in future tenders, then the supplier should be able to compete.
2. Can the Authority please confirm the 'Budget Range'? The budget has been approved for up to £16,000 ex VAT.
3. Good morning. We notice you have stated the budget is £16k, can we confirm this is for all aspects of the requirement to be achieved over a 4-6 week period? Thank you The budget of up to £16,000 ex VAT will be for all aspects of the requirement over the 4-6 week period.
4. The ITT requests: "Certified experience in working with Through Life Capability Management to at least Practitioner level". Can the Authority please clarify which TLCM Practitioner Certificates will be acceptable? We would accept experience in Axelos' 'Managing Successful Programmes' to at least practitioner level.
5. Can the Authority clarify what qualifications/evidence would be accepted as a certification for through life capability management at practitioner level? We cannot find any specific qualifications/certifications in this area! Related to Essential Skill - Certified experience in working with Through Life Capability Management to at least Practitioner level. We would accept experience in Axelos' 'Managing Successful Programmes' to at least practitioner level.
6. Is there currently, or has there recently been, an incumbent carrying out similar work for the Authority? If the Authority is the Army Headquarters then we do not have sight of what work is being done for the whole of the HQ. If you are referring to Training Cap Branch, then yes, we have engaged with external contractors to gain technical support to the branch - for example the Interim Training Provider through Paragon, the DOTCL business analyst provide through Roke and the KSA Study also provided through Roke at present.
7. Please can you clarify the procurement process you intend to use. There is no indication of a down-select process but given the structure of the submission format it appears likely that there is a follow-on aspect to the proposal. Specifically we are keen to understand what opportunity there is to articulate our understanding of your requirement, the scope and approach of our solution and the assumptions and exclusions that will underpin our price. Will there be an opportunity to clarify and/or negotiate this aspect of our proposal prior to contract award? The first step is to review and score the "essential" and "nice to have" skills received when the advert closes. The scoring will be in accordance with the Digital Marketplace guidance from 0 through to 3, and we can exclude any supplier who scores lower than 2. We have stipulated that we may take up to 5 suppliers forward to provide a written priced proposal. The written priced proposal, when submitted, with be evaluated separately for technical and price, with the team coming together to combined scores and award the contract to the supplier with the highest marking.
8. When referring to proven experience of the development of requirements documentation, does this refer to requirements documentation for a cost model or for the CTTP programme? (Or other). The Authority is referring to proven experience to requirements documentation for a cost model.
9. One of the deliverables for this task is: "To produce a requirements document defining the requirements and acceptance criteria for a CT ECM." Can the Authority clarify what sort of requirements document is to be produced (e.g. URD, SRD) and will this production include the need for DLoD/Stakeholder endorsement? An agreed requirements document is needed. The exact form can be decided during initiation, however SRD/URD is that which is envisioned. It will need stakeholder agreement and input.
10. Does the Authority have a firm end date for this task? This work must feed the cost model production which will take place from Apr - Jul (on current planning). It is likely that this work will cease when the cost model begins to be produced.
11. Could the Authority clarify what formal cost modelling qualifications they require for this task? This is not specified. Suppliers are to state their qualifications on application.
12. In the 'why the work is being done' you mention a requirement to assess the current cost models. Can you confirm how may cost models require assessment and offer an qualitative view of their complexity? There are currently 2 cost models that exist. They cost the whole of the Army Collective Training. It is envisaged that they are of some complexity.
13. It is normal for a CONEMP to be produced before URD/SRD production. Is there a CONEMP available? The CONEMP has not yet been created.
14. The answers to Q9 and Q12 state that this task covers URD/SRD production/endorsement and the assessment of 2 complex cost models. This is a large amount of work to be completed in 4-6 weeks. Can the Authority confirm the size of team they are expecting? It is up to the supplier to come up with the composition and size of the team.
15. What does the expected output look like? Which architectural views are required (MODAF/TOGAF or otherwise) and what EA tools should be used? Army HQ uses ARIS for architectural modelling but for this high level abstracted work any suitable tool may be used. Powerpoint briefings will be required. It is anticipated that views will include AV1, StV1/2/4/5, OV1a/1b/3/4, SV1 or TOGAF equivalent by agreement.
16. MOD ISS have directed that Defence architecting work should use TOGAF in place of MODAF, as as a result CTTP enterprise architecting has therefore adopted TOGAF. Given the significant differences between MODAF and TOGAF, how will the authority ensure that an EA developed using MODAF (any any derived cost model) will provide a credible basis for collective training transformation? Early work in this area under the CTR established that TOGAF, as an information technology focused architectural framework, does not have the capacity to describe the full CT system of systems accurately.
17. Army HQ has work in hand to develop a Training Enterprise Architecture as a supporting component of CTTP. How does the Enterprise Architecture developed under this opportunity relate to ongoing architecting work conducted by CTTP? This study is intended to focus on those areas which will inform the design and development of Enterprise Cost Modelling of the CT Enterprise
18. What is the scope of the proposed enterprise for which an architecture is required? The scope of the proposed Enterprise is the system of systems which comprises Army Collective Training.
19. The answer to Q9 indicates that a URD/SRD must be produced and then agreed by stakeholders. This is extremely ambitious in the 4-6 weeks allowed for this task and only achievable if all stakeholders have guaranteed availability during the initial 3 weeks of the task. Can the Authority guarantee stakeholder availability during the first 3 weeks of the task? Stakeholders will be made available as required (within reason).