Home Office

Delivery Partner to provide a Commercial Portfolio Team and Burst Capability

Incomplete applications

9
Incomplete applications
4 SME, 5 large

Completed applications

0
Completed applications
Important dates
Opportunity attribute name Opportunity attribute value
Published Friday 24 November 2017
Deadline for asking questions Friday 1 December 2017 at 11:59pm GMT
Closing date for applications Friday 8 December 2017 at 11:59pm GMT

Overview

Overview
Opportunity attribute name Opportunity attribute value
Summary of the work A Delivery Partner is required to provide of a Commercial Portfolio Office, with additional Burst Capability to coordinate and support the delivery of a range of new and emerging Policy initiatives
Latest start date Monday 15 January 2018
Expected contract length The contract will be 2 years in length with the option to extend for an additional 6 months.
Location London
Organisation the work is for Home Office
Budget range The allocated budget for this is £3,000,000 for all aspects of delivery including both the Portfolio Team and Burst Resources

About the work

About the work
Opportunity attribute name Opportunity attribute value
Why the work is being done The Home Office is being asked to respond to an unprecedented number of challenges relating to the delivery of front line and back office services through existing and new commercial arrangements.

This work requires coordinated actions across the Home Office and wider Central Government to ensure successful delivery of outcomes in line with challenging timescales and limited existing resources.
Problem to be solved The Home Office Commercial Directorate is currently being required to respond to a plethora of new and emerging policy challenges.
A delivery partner is required to quantify and coordinate our response to these requests, working with teams across the Department to determine what the current commercial response should be before supporting the established commercial teams to deliver the required outcomes either through changes to existing commercial arrangements or establishing something new
This capability will also be responsible for tracking risk across the portfolio; producing coordinated planning; responding to data requests and coordinating engagement with other Government Department
Who the users are and what they need to do Senior Policy Leads need to receive a coordinated response to their various Commercial requirements that will meet the operational requirements within the time and budget constraints that exist
Early market engagement
Any work that’s already been done An existing Discovery Phase has been undertaken to understand the size and scale of the work that is required that has been split into 8/9 separate work streams, each of which might have multiple possible options for delivery.
This work has also created an outline plan for the work to be undertaken and a proposed team structure for the portfolio team element of the requirement
Existing team This requirement is intended to replace a small, existing team that has been use to complete the discovery phase. This team currently interacts with other delivery and Programme teams across the Department; the existing commercial teams and colleagues in other Government Department who are focused on the same areas of work.
Current phase Not applicable

Work setup

Work setup
Opportunity attribute name Opportunity attribute value
Address where the work will take place The work will predominantly take place in the Home Office sites in Westminster and Croydon. There may also be a requirement to visit other Home Office sites nationally and other Government Departments
Working arrangements The Delivery Partner will be required to work flexibility with teams across the Home Office and wider Government Departments
Within the Home Office, where the bulk of the work will be completed it is expected that the Delivery Partner will acts as an integrated function of the Home Office Commercial Directorate.

Any expenses for travel between Government sites within the M25 should be included within the pricing proposed.
Security clearance CTC clearance will be required as a minimum. SC Clearance is preferable

Additional information

Additional information
Opportunity attribute name Opportunity attribute value
Additional terms and conditions

Skills and experience

Buyers will use the essential and nice-to-have skills and experience to help them evaluate suppliers’ technical competence.

Skills and experience
Opportunity attribute name Opportunity attribute value
Essential skills and experience
  • Have experience in establishing and operating a Portfolio Office into a large, complex environment, incorporating multiple work streams
  • Have experience of integrating with the client organisation to establish processes, procedures and governance.
  • Have experience producing a full range of management reporting to satisfy multiple audiences
  • Have the ability to provide suitably experienced and security cleared staff at short notice to cover both Portfolio/Programme Management and Commercial Management business areas
  • Have Experience of working in a complex, Government environment including across multiple Departments
Nice-to-have skills and experience
  • Experience of undertaking knowledge and skills transfer to a replacement team
  • Have the ability to drawn from their own Cross-Government experience and networks to aid in the running of the Portfolio Office

How suppliers will be evaluated

How suppliers will be evaluated
Opportunity attribute name Opportunity attribute value
How many suppliers to evaluate 5
Proposal criteria
  • Approach to Portfolio Management
  • The identification and management of risks and dependencies
  • Resource planning
  • Development and Implementation of processes and governance
  • Impact assessment and analysis
  • Quality and availability of staff
Cultural fit criteria
  • Work as a team with our organisation and other suppliers
  • Engagements with stakeholders both within the Department and Cross Government
Payment approach Time and materials
Assessment methods
  • Written proposal
  • Case study
Evaluation weighting

Technical competence

60%

Cultural fit

10%

Price

30%

Questions asked by suppliers

No questions have been answered yet