HM Courts and Tribunal Service (HMCTS) & Crown Prosecution Service (CPS)

A Technical Architecture Service for CJS Common Platform Programme

Incomplete applications

13
Incomplete applications
10 SME, 3 large

Completed applications

6
Completed applications
4 SME, 2 large
Important dates
Opportunity attribute name Opportunity attribute value
Published Thursday 23 November 2017
Deadline for asking questions Thursday 30 November 2017 at 11:59pm GMT
Closing date for applications Thursday 7 December 2017 at 11:59pm GMT

Overview

Overview
Opportunity attribute name Opportunity attribute value
Summary of the work A technical architecture service for Criminal Justice System Common Platform Programme in accordance with the GDS Agile methodology.
Latest start date Monday 5 February 2018
Expected contract length 24 Months
Location London
Organisation the work is for HM Courts and Tribunal Service (HMCTS) & Crown Prosecution Service (CPS)
Budget range The target day rate range MOJ are prepared to pay is between £800 and £1000. The total Supplier charge will be evaluated as per evaluation criteria %.

About the work

About the work
Opportunity attribute name Opportunity attribute value
Why the work is being done CJSCPP is a change programme to enable the CJS and agencies be more efficient and deliver a better service. For the first time, criminal case information will be kept together in one place. The CJSCPP is part of a wider portfolio of change being delivered by HMCTS under the HMCTS Reform Programme, affecting services in all jurisdictions.
Problem to be solved Current CJS services are typically supported by paper and hard media based processes which are expensive, subject to frequent delay and often baffling to citizens without legal training. The CJSCPP is designed to develop efficient, proportionate and accessible digital services delivering access to justice via appropriate modern channels.
Who the users are and what they need to do 1) As a citizen, view and track my case and plea online, be alerted to changes and for the case to proceed efficiently.
2) As a prosecutor, understand case evidence to ascertain likelihood of a successful prosecution.
3) As a defence practitioner, understand the evidence of a case to best advise my client.
4) As a HMCTS admin, manage the delivery of justice services so the process is delivered efficiently.
5) As a member of judiciary, access all relevant information so that I can make a judgement
6) As a prosecuting agency, submit evidence to provide HMCTS with relevant information.
Early market engagement
Any work that’s already been done The CJSCP Programme has produced the technical foundations for a domain driven micro-service based back end architecture with service model architecture on the front end. These include frameworks and design patterns that new team members will be expected to work with. Information on this work can be found here:
https://github.com/CJSCommonPlatform/microservice_framework
and here: https://github.com/CJSCommonPlatform/govuk_single_page_pdk.

The business has identified approximately 35 service/service fragments to be produced and the change planning has taken place with approximately 7 of the services in various stages of completion.
Existing team The current projects all have teams in place. Each existing team comprises; a Delivery Manager, a Technical Lead, a Business Analyst, a User Researcher, a UX/HTML Designer, one or more front end, back end or full stack developers and a QA specialist. It is expected that the successful provider will primarily support these teams.
Current phase Not applicable

Work setup

Work setup
Opportunity attribute name Opportunity attribute value
Address where the work will take place Primarily Southern House, Wellesley Grove Croydon CR9 1WW and

Rose Court, 2 Southwark Bridge Road London SE1 9HS

(the "Base locations”, although some visits to other locations and UK Travel may be required.)
Working arrangements The Service is being delivered against the GDS Service Manual using SAFe. SoW/Work-Orders will be issued to define the development outcomes of each project phase and typically span 3-6 months. The suppliers team will initially be required to work onsite at the base location working a (5) day week. For works performed at a non Base location and outside London (outside of the M25), all reasonable travel and expenses costs shall be met in accordance with the rates set out in the MoJ travel and subsistence policy. All expenses will require prior approval from HMCTS.
Security clearance Baseline Personnel Security Check (BPSS) which must be dated within three months of the start date. See: https://www.gov.uk/government/publications/government-baseline-personnel-security-standard
for further guidance. Some roles may require SC security clearance.

Additional information

Additional information
Opportunity attribute name Opportunity attribute value
Additional terms and conditions Any expenses shall be submitted in line with the Ministry of Justice Standard Travel and Subsistence policy. Suppliers shall provide transparency to the Buyer on the rates paid to resources and any third parties in the supply chain.

Skills and experience

Buyers will use the essential and nice-to-have skills and experience to help them evaluate suppliers’ technical competence.

Skills and experience
Opportunity attribute name Opportunity attribute value
Essential skills and experience
  • Have demonstrable experience of supplying a Technical Architecture team within a complex, scaled agile Programme. (2%)
  • Have demonstrable experience of providing a technical architecture service to a multi-vendor landscape. (2%)
  • Have demonstrable experience of contributing to a standardisation of architectural implications. (2%)
  • Have demonstrable experience of supplying multi-discipline, multi-specialist architectural teams, including different frameworks, TOGAF and MODAF. (1%)
  • Have demonstrable experience of providing technical architects with experience in other disciplines, focusing on development, e.g. CICD, DevOps, etc. (2%)
  • Have demonstrable experience of providing technical architects with experience of implementations using Java, Microservices, CQRS and Event Sourcing. (2%)
  • Have demonstrable experience of providing a technical architecture service working closely and being embedded within largescale Agile development/delivery teams, including BPO, Business Analysts, Business Architects, Developers and QA/Testing Leads. (1%)
  • Have demonstrable experience of supplying a technical architecture service to a complex stakeholder environment, including senior stakeholder management and ensuring proper architecture governance structure/artefacts for digital transformation initiatives (2%)
  • Have demonstrable experience of providing leadership in technical architecture service. (1%)
  • Have demonstrable experience of supplying a leading, guiding and influencing technical architecture service capable of taking ownership and decision making. (1%)
  • Have demonstrable experience of supplying a technical architecture service able to enforce best practice design processes, including DDD. (1%)
  • Have demonstrable experience of supplying a technical architecture service able to develop various architectures (application; integration; data; and security); models; associated policies, practices and roadmaps consistent with best practice. (1%)
Nice-to-have skills and experience
  • Demonstrable experience of Architecture delivery based on Scaled Agile (SAFe) or similar large agile frameworks. (1%)
  • Have demonstrable experience of supplying a technical architecture service with experience of Open Source tools and technologies, i.e. Wildfly, Artemis. (1%)
  • Have demonstrable experience of provision of a technical architecture service working on a public cloud, especially Azure. (1%)
  • Have demonstrable experience of providing technical architects with a strong security understanding and secure Government environments. (1%)
  • Have demonstrable experience of providing technical architects familiar with managing and leading programme governance. (1%)
  • Have demonstrable experience of supplying technical assurance and low level support to programme technical architecture. (1%)
  • Have demonstrable experience of supply a technical architecture service to the Public sector. (1%)

How suppliers will be evaluated

How suppliers will be evaluated
Opportunity attribute name Opportunity attribute value
How many suppliers to evaluate 5
Proposal criteria
  • Explain your overall Technical Architecture Approach and Delivery Methodology. (7%)
  • Describe how will you ensure that HMCTS is supplied with high quality and appropriately skilled technical architects, whilst minimising HMCTS's effort in screening the proposed team members. (2%)
  • Explain how you plan to retain key resources for the duration of the contract and how you can commit to meet HMCTS's continuous need for a technical architecture service. (3%)
  • Provide named individuals and CV’s to meet the initial requirements. (10%)
  • Provide three referenceable client-focussed case studies where your company have provided the desired service capability; please identify the proposed team member(s) that were part of the team. (5%)
  • Describe your approach to adding, replacing and rotating new team members, within a 2 week notice period, without reducing delivery team’s velocity. (2%)
  • Describe how you intend to measure and manage quality and speed of technical architecture team and individuals to ensure continuous improvement. (2%)
  • Give examples of KPIs and SLAs that you would be prepared to commit to for this contract, including ability to provide high calibre substitutes/replacements within 2 weeks. (2%)
  • How the proposal will optimise costs, and generate savings. Demonstrate how discounts will be linked to volume and duration. (2%)
Cultural fit criteria
  • Explain the approach for working with multi-vendor teams across multiple projects at different locations. (4%)
  • Explain how you will ensure collaboration at all levels of the project and programme delivery between users, team members, and management. (6%)
Payment approach Time and materials
Assessment methods Written proposal
Evaluation weighting

Technical competence

60%

Cultural fit

10%

Price

30%

Questions asked by suppliers

Questions asked by suppliers
Supplier question Buyer answer
1. Are you looking for a single dedicated Technical Architect, or a team to call on? The anticipated Technical Architecture Service will consist of a Head of Technical Architecture and a team of 7-10 technical architects and senior technical architects. These will include
• Application Architects
• Integration Architects
• Infrastructure Architect
• Data Architects and
• Security Architects.
2. Can you please provide information on the number of resources you require for the Technical Architecture Service team? The anticipated Technical Architecture Service will consist of a Head of Technical Architecture and a team of 7-10 technical architects and senior technical architects. These will include
• Application Architects
• Integration Architects
• Infrastructure Architect
• Data Architects and
• Security Architects.
3. ****CLARIFICATION ***** It was formerly stated that this Technical Architecture procurement covers an “anticipated service consisting of a Head of Technical Architecture and a team for 7 to 10 technical architects and senior technical architects”.

Please note, and for the avoidance of any doubt, that this procurement is only for the team requirements of 7 to 10 technical architects and senior technical architects and not for the Head of Technical Architecture. The Head of Technical Architecture role will be separated out and competed as a separate DOS Specialist requirement in the near future. Apologies for the previous incorrect answers.