Ministry of Defence Information Systems & Services

CCT559 Project Management for NSoIT and Migration Project Delivery

Incomplete applications

13
Incomplete applications
7 SME, 6 large

Completed applications

12
Completed applications
8 SME, 4 large
Important dates
Opportunity attribute name Opportunity attribute value
Published Thursday 2 November 2017
Deadline for asking questions Thursday 9 November 2017 at 11:59pm GMT
Closing date for applications Thursday 16 November 2017 at 11:59pm GMT

Overview

Overview
Opportunity attribute name Opportunity attribute value
Summary of the work NSoIT require SMEs with the knowledge/experience to manage, lead and deliver MODNET migrations. Skills in tracking/producing MI to monitor progress of migrations is crucial. Key project management tasks: enable delivery of Users, access devices and corporate data migrations, ensure MOD meets its Obligations. Required team: Senior lead and supporting experts.
Latest start date Tuesday 2 January 2018
Expected contract length 11 months with an 11 month option to extend.
Location South West England
Organisation the work is for Ministry of Defence Information Systems & Services
Budget range Budget for the duration of contract (includes T&S) (Ex VAT): £1,349,920.00

Limit of Liability for T&S (EX VAT): £8,333.33

About the work

About the work
Opportunity attribute name Opportunity attribute value
Why the work is being done To minimise risk to MODNET and ISS outcomes and benefits through the effective and timely delivery of the following outcomes:
(1) Lead the NSOIT User/UAD Migrations through tracking and reporting against Milestones and Migration events.
(2) Lead the NSOIT Community Data Migrations through Tracking and reporting against Milestones and Migrations events in the Official and Secret Domains.
(3) Provide Data Migration expertise to support to the NSOIT Community Data Migrations in the Overseas (Official & Secret) and Secret Domains.
Problem to be solved To Deliver NSoIT to Performance, Time and Cost estimates in a sustainable manner and with minimum disruption to Defence business and outputs.
Who the users are and what they need to do Cross Defence. Provision of capable, timely and VFM ICT in support of Defence Business and Operational outcomes.
Early market engagement
Any work that’s already been done Some outcomes are already under development across NSoIT and ISS but others have yet to be addressed.
Existing team The NSoIT team comprise a mix of Military, Civilian and Contractor staff working across all aspects of NSoIT planning, preparatrion, delivery and in-service management.
Current phase Live

Work setup

Work setup
Opportunity attribute name Opportunity attribute value
Address where the work will take place Tasks will be managed out of MoD Corsham and this will require regular attendance at that site but delivery is expected to require regular and frequent attendance across a wide range of MoD and Supplier sites.
Working arrangements Tasks will be managed out of MoD Corsham and this will require regular attendance at that site but delivery is expected to require regular and frequent attendance across a wide range of MoD and Supplier sites.
Security clearance SC Clearance must be in place prior to the contract starting.

Additional information

Additional information
Opportunity attribute name Opportunity attribute value
Additional terms and conditions Working location and hours are to be by agreement with the immediate report and governed by the outcomes required.

Skills and experience

Buyers will use the essential and nice-to-have skills and experience to help them evaluate suppliers’ technical competence.

Skills and experience
Opportunity attribute name Opportunity attribute value
Essential skills and experience
  • (1) Deep understanding and experience of large scale transitions from legacy infrastructure to modern systems. Skills in migration of users, their access devices and peripherals is key to this. (40%)
  • (2) Deep understanding and experience of moving large hoildings of corporate data from legacy systems to cloud storage solutions or similar. (40%)
  • (3) Recent experience within a complex ICT Service Management Framework, including the execution of projects/tasks through the effective and efficient engagement in cross-domain processes and Ways of Working. (10%)
Nice-to-have skills and experience (1) Recent, relevant and successful experience of planning and delivering customer dependencies for projects to demanding schedules, using Microsoft Office 365 (10%)

How suppliers will be evaluated

How suppliers will be evaluated
Opportunity attribute name Opportunity attribute value
How many suppliers to evaluate 4
Proposal criteria Proposed solution and how it meets our needs, including: output descriptions, methods, activities, schedule, required information, dependencies, risks, tools, and impact on delivery of project benefits.
Cultural fit criteria
  • (1) Working within a fast moving and complex ICT environment. (50%)
  • (2) Being a team player within a mixed ability team. (25%)
  • (3) Addressing problems with openness, honesty and transparency. (25%)
Payment approach Fixed price
Assessment methods
  • Written proposal
  • Presentation
Evaluation weighting

Technical competence

60%

Cultural fit

10%

Price

30%

Questions asked by suppliers

Questions asked by suppliers
Supplier question Buyer answer
1. Please can you advise if this work package falls within the IR35 rules? This requirement is outside of IR35.
2. Does the project requirement all members of the team to be working from Corsham, except whilst delivering migrations. Although there is no fixed location we would expect regular attendance by all members of the team from Corsham.
3. Can the authority confirm if there is a current incumbent providing this service? There are elements of this requirement that are currently covered by a couple of incumbents although these contracts are terminating in December 2017. The requirements within this tender are new so we are seeking to place a new contract.
4. How has the T&S Limit of Liability been calculated as it is identical to a number of other NSOIT opportunities on Digital Outcomes with very much smaller budgets and seems very small in relation to the quoted budget for this task? The T&S has been calculated based on UK travel only. In the event that the MOD requires additional travel, either within the UK or overseas, an amendment to the LOL would be considered. To note, this would be MOD dictated rather than contractor requested.
5. Does the Authority believe that there will be a requirement for foreign travel under this task to support Overseas systems and, if so, is the quoted T&S Limit of Liability considered sufficient? The T&S has been calculated based on UK travel only. In the event that the MOD requires additional travel, either within the UK or overseas, an amendment to the LOL would be considered. To note, this would be MOD dictated rather than contractor requested.
6. Can the Authority confirm that DV clearance is not required for this project? DV clearance is not required for this requirement.
7. Does the quoted budget cover just the initial 11 months or the initial 11 months plus 11 month extension? Quoted budget covers just the initial 11 month period.
8. Can the Authority confirm the scope of the T&S expenses, the limit of liability seems low? The T&S has been calculated based on UK travel only. In the event that the MOD requires additional travel, either within the UK or overseas, an amendment to the LOL would be considered. To note, this would be MOD dictated rather than contractor requested.
9. It is noted that that the initial contract period would, unusually, be 11 months with an option to extend for a further 11 months. This could, consequently, result in unexpected administrative burdens. Would the Authority consider moving to more conventional 12 month periods (especially as the initial contracted period). At this time, 11 months is the only option available.
10. Can the Authority confirm if the scope includes deployed sites and maritime? No, Deployed and Maritime are out of scope (note overseas, is in scope).
11. What contracting vehicle/mechanism does the Authority anticipate using for this procurement? The procurement route is utilising the DOS Framework as per the advertised requirement.
12. Can the Authority confirm if out of hours working will be required for this project for both UK and Overseas sites? In general no out of hours are required however as migration is carried out overnight there may be rare occasions where it might be necessary. Hours will need to be flexible and there is potential for long days or late start-late finish.
13. Can the Authority confirm who the design authority for data migration solution is and what tooling and versions have been specified? DXC are the design authority and use the Avepoint DOCAVE solution, along with the Microsoft FastTrack service.
14. Can the Authority confirm explicitly which JSP’s will apply to this project and for each security domain? There are no specific JSPs which apply to the project, however the project is operating within the MOD and hence all JSPs remain relevant in so far as they apply now or in the future.
15. Can the authority provide any detail on the scope, schedule and locations of the migrations to be managed under this contract? There are 130,000 users remaining to be migrated, based across the globe in approx. 600 locations. On average, around 15k-20k users are migrated each month. The winning contractor will have access to the detailed schedule, detailing exactly which sites will be migrated when, with corresponding users, devices, data etc.
16. Can the Authority specify what the current and target technology is in terms of OS, data stores, records management, email products and versions? Current technology is Microsoft products (Windows 7, Sharepoint on prem, Group File Store (NTFS) and Merido). Target technology is Office 365, latest on-prem versions, standard Microsoft offerings, Commvault and HP Records Manager.
17. Can the Authority confirm whether or not any tooling, automation or processes are already in place to effect the migrations, or whether the Contractor is expected to make recommendations and leverage their own tooling, automation or processes as part of the response? The migrations themselves are carried out by DXC using their own tooling. The MODs requirement is for a capability to manage and monitor these migrations. Currently the MOD is only exploiting standard 365 tooling to perform this monitoring, but the contractor is of course free to suggest other tools subject to MOD agreement. Any costs associated with these tools, including installation onto the MOD IT system if appropriate, must be included within any tender.
18. Can the Authority provide a draft schedule of the migration sequence for each site, team, and department? No as this is commercially sensitive data. In broad terms Official UK Migration is on-going and due to complete in the first half of 2018, with worldwide due early 2019. Worldwide Secret Migration is due to commence late 2018 and completion expected early 2019. On average, DXC migrate between 15k and 20k users over a month, and around 10% of the shared data.
19. Can the Authority provide estimates regarding data volumes and numbers of users, numbers of sites and where the data will be migrated from & to? 150TB of data and 200k users, approximately 1400 sites worldwide. Majority of data currently sits in DII Data Centres although a proportion resides on Overseas Sites. Data will be migrated to Office 365, on prem equivalents, HP records manager and Commvault.
20. Can the Authority confirm that technical resources are to be provided by the winning supplier to perform the migration tasks on sites in addition to Project Management resources? The supplier is required to provide whatever resources it sees fit to fulfil the advertised requirement.
21. Please can the Authority confirm the Contract Award date? As per the DOS Framework Guidelines the Contract Award date will be agreed at the final stage.
22. Please can the Authority confirm the date of the presentation? If required presentations will be requested once shortlisted suppliers have been selected.
23. Please can the Authority confirm the date of down-select to ITT Stage? As per the advertised closing date for applications and the DOS Framework Guidelines the date will be following this period.