Borders and Immigration

Borders and Immigration Advanced Border Crossing Delivery Team

Incomplete applications

8
Incomplete applications
5 SME, 3 large

Completed applications

20
Completed applications
5 SME, 15 large
Important dates
Opportunity attribute name Opportunity attribute value
Published Monday 9 October 2017
Deadline for asking questions Monday 16 October 2017 at 11:59pm GMT
Closing date for applications Monday 23 October 2017 at 11:59pm GMT

Overview

Overview
Opportunity attribute name Opportunity attribute value
Summary of the work The initial requirement is to secure the capability to deliver within the Border Force, Digital Services at the Border (DSAB) programme, focusing on the Alpha and Beta phases of the Advance Border Control project
Latest start date Monday 15 January 2018
Expected contract length 2 years
Location South East England
Organisation the work is for Borders and Immigration
Budget range £2,000,000 - £4,900,000

About the work

About the work
Opportunity attribute name Opportunity attribute value
Why the work is being done The Digital Services At Border (DSAB) Programme has a requirement for a Delivery Partner to supplement the existing team(s) and supply the capability to deliver discrete work packages aligned to the DSAB programme roadmap, specifically focusing on the delivery of a digital capability to allow Border Force, Police and other key stakeholders to identify and assess threats who are about to travel to, and from, the UK
Problem to be solved A delivery partner is required who has specialist skills in the delivery of large scale digital services and capability to deliver outcome based work packages. Delivery Partners with extensive experience of delivering solutions for managing big data, complex problems in the engineering and data space, working within quality, time and budget.

The initial (but not limited to) workp ackages to be delivered are:
• End to end design that aligns to the enterprise level DSAB architecture, including IdAM and Security
• Large scale Data Ingest
• Information and Analytics
Who the users are and what they need to do Users include Border Force, Police and wider government agencies to secure UK borders, and detect criminal behaviour
Early market engagement N/a
Any work that’s already been done Work across different DSAB projects and workstreams has already commenced and is therefore progressing through to different stages of release.
Existing team The Delivery Partner will be working with the Authority’s incumbent development teams, with other areas of the portfolio and programme and with other Delivery Partners. The Home Office will act as the systems integrator
Current phase Alpha

Work setup

Work setup
Opportunity attribute name Opportunity attribute value
Address where the work will take place The Services will be predominantly based at Home Office premises at Lunar House, Croydon, CR9 2BY, but may be required to attend Marsham Street, London, SW1; and MetroPoint , Croydon; Surrey; or other locations as necessary.
Working arrangements The service will be required to work to standards and practices set by (Government Digital Service) GDS and Home Office Teams. Resources are expected to work as a discrete delivery team focussed on a specific outcome. The team is expected to be available during standard Home Office working hours. Expenses will conform to Home Office internal policies and will not be payable within the M25 geographic radius.
Security clearance All staff engaged on the programme must currently hold or already be progressing through security clearance of Security Check (SC) level. Staff cannot commence work until SC clearance has been confirmed

Additional information

Additional information
Opportunity attribute name Opportunity attribute value
Additional terms and conditions These roles are likely to be considered to be outside of the scope of the Intermediaries legislation. Availability to start is a key criteria within the process.

Suppliers are requested to provide reference sites and details of work history as part of their response to this advertisement. A maximum of 3 suppliers will then be down selected from the responses provided to this process and will be subsequently invited to respond to a Request for Proposal.

A written proposal is required at the stage of RFP including case studies. Suppliers may be invited to provide a presentation of their response.

Skills and experience

Buyers will use the essential and nice-to-have skills and experience to help them evaluate suppliers’ technical competence.

Skills and experience
Opportunity attribute name Opportunity attribute value
Essential skills and experience
  • Possess experience in building services to meet the Digital by Default Service Standard
  • Demonstrate experience in designing and delivering outcome based services that meet both user needs and business requirements
  • Demonstrate capacity and flexibility to deliver work packages providing multi-disciplinary teams with skills in Project Management, Solution Architecture, Business Analysis, Development etc.
  • Evidence that technical resources have experience of: Java 8, Spring Boot, Spring Data, Apache Camel, HTML5/CSS, Angular, Maven, building Cloud services on Amazon Web Services (AWS),
  • Experience of designing and implementing solutions in the engineering and big data space
  • Development using supported Open Source products or products in which IPR will rest in the Home Office
  • Evidence that technical resources have experience of: Containerisation, specifically Docker and Kubernetes, SOAP, and REST, GitHub, GitLab, Drone, Jenkins
Nice-to-have skills and experience

How suppliers will be evaluated

How suppliers will be evaluated
Opportunity attribute name Opportunity attribute value
How many suppliers to evaluate 5
Proposal criteria
  • Identify named team members including CVs and relevant experience
  • Ability to mobilise the team quickly and approach to service continuity
  • Ability to flex up and down resources, whilst ensuring quality and consistency
  • Approach and methodology for delivering successful outcomes for the requirements outlined
  • Approach to ensuring value for money
Cultural fit criteria
  • Ability to function effectively and collaborate in a multi-supplier environment
  • Working successfully in complex public sector organisations
  • Approach to proactive issue management, problem resolution and improving ways of working
  • Transparency in decision-making
Payment approach Fixed price
Assessment methods
  • Written proposal
  • Case study
  • Work history
  • Reference
  • Presentation
Evaluation weighting

Technical competence

60%

Cultural fit

10%

Price

30%

Questions asked by suppliers

Questions asked by suppliers
Supplier question Buyer answer
1. Can you confirm this project is expected to be delivered outside of IR35? Within the Additional Information section of the advertisement it details that these roles are likely to be considered to be outside of the scope of the Intermediaries legislation.
2. Would the successful bidder for the Delivery Partner role on the alpha phase be precluded for bidding for subsequent or related work on the DSaB programme? No, the successful bidder for the Delivery Partner role on the alpha phase will not be precluded for bidding for related work.
3. Within the description of the existing team, it mentions that the successful bidder will be working with the incumbent development teams and other Delivery Partners, can the Authority identify who these entities are? The project currently has a Core team and a delivery team working on the initial work packages. These teams are made up of resources from multiple delivery partners. It is envisaged that the Home Office will remain the integrator for the overall solution.
4. Is there an incumbent supplier who has carried out the Discovery/Beta for this work and are they expected to respond to this opportunity? The Discovery phase was completed by the Home Office together with input from industry suppliers and this opportunity is open to all suppliers. The RFP stage will include details of all the work packages to all suppliers.
5. Is the expectation that all work will be co-located for this project? Although the existing teams are based primarily at Croydon, the Delivery Partners are asked to identify suitable alternative locations as an option to be considered if they comply with Security requirements in line with HO regulations
6. Will off-shore resource be considered for those parts of the project which do not require Security Clearance? All work will require security clearance resources.
Off-shore locations will need to comply with HO building security requirements due to the nature of the data involved.
7. Would you consider the use of a proprietary package as part of the overall solution? Yes we envisage that proprietary packages for elements of the responses will be proposed by suppliers. The Home Office will own the licencing for all products.
8. Are you open to suppliers proposing technical solutions or are you simply looking for a delivery capability? We are open/ looking for both
9. 13. Could the Authority indicate the approximate number of resources they envisage may be required and their respective SFIA levels? The RFP stage will give a resource template to be completed with suggested roles and then asking suppliers to confirm numbers of each resource level but the Home Office will indicate suggested SFIA levels
10. Would the successful supplier for this opportunity be precluded from delivering current or future services in other areas of the Digital Services at the Border (DSAB) programme? No, they wouldn't.
11. Regarding Question 5: "Experience of designing and implementing solutions in the engineering and big data space" Please can you provide a definition of the word "engineering" in this context and please can you illustrate its meaning by way of an example? Engineering means following a solution during its full life cycle ie definition to operational delivery. An example would be producing an end to end plan for the work package described. This would include a requirements document, a design, delivery of the solution and transitioning the solution into production and then into BAU support.
12. The pricing evaluation is given as fixed price. Is there an expectation that this approach is for the overall programme and that within the overall fixed budget there will be individual SOWs which need to be priced on an individual basis? Or will there be one price for delivering the whole programme? We would expect prices for each work package and this will be one of the elements that suppliers would be scored against. The suppliers are to provide a breakdown of pricing against each work package
13. Could you explain how you see the fixed price element of this engagement working and how it sits with an agile approach. Are you expecting to issue statements of work with tightly defined outcomes? Please see the above answer
14. "Suppliers are requested to provide reference sites and details of work history as part of their response to this advertisement." Can you tell us how you expect this to be submitted? There is no facility to submit work histories and reference sites so will you give us an e-mail address to submit at the same time as the deadline for the 100 word answers or does this become a 3 stage process: stage 1 - 100 words answers; Stage 2 - work histories and reference sites; stage 3 - Full proposals? The Home Office will shortlist based on the evidence provided against the essential/ nice to have skills.
We will then request for work histories/ references to be provided, before inviting the suppliers to provide the full proposals.
15. In the additional information it states that a maximum of 3 suppliers will be downselected, however further down it states that 5 suppliers will be evaluated. Could the authority please clarify the number to be taken forward for evaluation? We will take through a maximum of 5 suppliers through to the further evaluation.