Awarded to Capri Consulting Ltd

Start date: Monday 25 September 2017
Value: £117,000
Company size: SME
Scottish Environment Protection Agency

Agile Coach

5 Incomplete applications

5 SME, 0 large

22 Completed applications

20 SME, 2 large

Important dates

Published
Tuesday 29 August 2017
Deadline for asking questions
Thursday 31 August 2017 at 11:59pm GMT
Closing date for applications
Tuesday 5 September 2017 at 11:59pm GMT

Overview

Specialist role
Agile coach
Summary of the work
Help build digital capability.
Define, document and work with SEPA staff to implement what success looks like (culture, governance, structure and roles).
Coach and mentor SEPA staff in agile practices during sprints for initial digital services.
Establish key processes, documentation, tools and techniques.
Knowledge transfer and exit strategy.
Latest start date
Monday 25 September 2017
Expected contract length
6 months with possibility of extension
Location
Scotland
Organisation the work is for
Scottish Environment Protection Agency
Maximum day rate
£800

About the work

Early market engagement
Who the specialist will work with
Working with staff responsible for the delivery of priority digital services. Team comprises technically experienced SEPA staff with limited or no agile delivery experience, some Scottish Government staff with agile experience and consultants.
What the specialist will work on
Support the implementation of SEPA's digital delivery service.
Work directly mentoring and coaching staff.
Work in partnership with SEPA staff and other consultants to embed agile culture and practices.
Ensure all teams are using standard agile protocols (stand ups, sprint planning, retrospectives, show and tells) effectively
Assess the culture of project teams and identify improvements.
Develop delivery manager, product manager and other team roles.
Showcase relevant tools and techniques.
Ensure knowledge and skills transfer to SEPA staff.
Plan and deliver an effective handover to “business as usual” team at the end of the assignment.

Work setup

Address where the work will take place
Scottish Environment Protection Agency (SEPA)
Angus Smith Building, Maxim 6. Parklands Avenue,
Eurocentral, Holytown, North Lanarkshire, ML1 4WQ
Working arrangements
35 hour working week
Onsite 5 days a week
Working as part of a team
Security clearance
Government Baseline Personnel Security Standard

Additional information

Additional terms and conditions

Skills and experience

Buyers will use the essential and nice-to-have skills and experience to help them evaluate suppliers’ technical competence.

Essential skills and experience
  • Specific skills and experience (minimum 2 years) in coaching, mentoring and upskilling teams in agile methodologies aligned with GOV.UK (Digital) Service Manual and Scottish Government Digital First principles.
  • Evidence of scaling and embedding most relevant agile tools and techniques for successful delivery; managing associated culture changes and defining appropriate delivery structure within a transforming organisation.
  • Proven track record (minimum 2 years) of working in digital transformation of public sector organisation
  • Good understanding of project and programme management methodologies.
Nice-to-have skills and experience
Be an agile pragmatist and be able to help manage the alignment of agile best practice with elements of waterfall delivery where appropriate

How suppliers will be evaluated

How many specialists to evaluate
10
Cultural fit criteria
  • Work as a team with our organisation and other suppliers
  • Be transparent and collaborative when making decisions
  • Have a no-blame attitude and encourage people to be open about and learn from their mistakes
  • Take responsibility and ownership of their work
  • Share knowledge and experience with other team members
  • Challenge the status quo
  • Be comfortable standing up for their discipline
Assessment methods
  • Work history
  • Reference
  • Interview
  • Presentation
Evaluation weighting

Technical competence

60%

Cultural fit

20%

Price

20%

Questions asked by suppliers

1. Does this role fall within IR35?
o If the applicant is working through their own intermediary which is either a partnership, limited company or other person not being an agency, they fall within IR35
o If the applicant is a consultancy company or agency who pay tax and NIC, they will fall outside IR35
o If the applicant is a sole trader, they will need to be treated as employed
o Ultimately we are unable to confirm the IR35 status until the evaluation process is complete, the successful candidate is agreed and the individual’s circumstances are processed through the HMRC ‘check employment status for tax’ tool.
2. Can you please confirm if this falls within or outside the IR35 scope?
o If the applicant is working through their own intermediary which is either a partnership, limited company or other person not being an agency, they fall within IR35
o If the applicant is a consultancy company or agency who pay tax and NIC, they will fall outside IR35
o If the applicant is a sole trader, they will need to be treated as employed
o Ultimately we are unable to confirm the IR35 status until the evaluation process is complete, the successful candidate is agreed and the individual’s circumstances are processed through the HMRC ‘check employment status for tax’ tool.
3. Does this role fall inside or outside of the "off payroll" working legislation?
o If the applicant is working through their own intermediary which is either a partnership, limited company or other person not being an agency, they fall within IR35
o If the applicant is a consultancy company or agency who pay tax and NIC, they will fall outside IR35
o If the applicant is a sole trader, they will need to be treated as employed
o Ultimately we are unable to confirm the IR35 status until the evaluation process is complete, the successful candidate is agreed and the individual’s circumstances are processed through the HMRC ‘check employment status for tax’ tool.
4. Regarding the BPSS clearance status, if the candidate does not hold active bpss clearance and is willing to go through the process, can this be considered, if yes will you sponsor the security clearance
BPSS is the minimum security clearance that is required to have access to SEPA’s buildings and systems. The applicant must have BPSS on the day they start working with SEPA regardless of what country they are from. It is the responsibility of the applicant to apply for and pay for the security clearance.
5. Can any other higher security clearance be considered?
At this stage a requirement for higher clearance is not envisaged. BPSS is the minimum security clearance that is required to have access to SEPA’s buildings and systems. The applicant must have BPSS on the day they start working with SEPA regardless of what country they are from. It is the responsibility of the applicant to apply for and pay for the security clearance.
6. What is the lead time for feedback once the application is submitted?
We are working to complete evaluation within one week, by 12 September.
7. Will this role be within IR35?
o If the applicant is working through their own intermediary which is either a partnership, limited company or other person not being an agency, they fall within IR35
o If the applicant is a consultancy company or agency who pay tax and NIC, they will fall outside IR35
o If the applicant is a sole trader, they will need to be treated as employed
o Ultimately we are unable to confirm the IR35 status until the evaluation process is complete, the successful candidate is agreed and the individual’s circumstances are processed through the HMRC ‘check employment status for tax’ tool.
8. Is the rate inclusive or exclusive of VAT?
Exclusive of VAT
9. Would you consider work permit holders (e.g. Tier 2 General Visa) and EU passport holders for this role?
SEPA will only consider candidates who have the right to live and work in the UK, so in effect those with valid visa’s which will still be live during the period of contract.
10. Is occasional remote working allowed?
The role is based 5 days a week on site.
11. Can you please confirm if this role falls inside or outside of IR35?
o If the applicant is working through their own intermediary which is either a partnership, limited company or other person not being an agency, they fall within IR35
o If the applicant is a consultancy company or agency who pay tax and NIC, they will fall outside IR35
o If the applicant is a sole trader, they will need to be treated as employed
o Ultimately we are unable to confirm the IR35 status until the evaluation process is complete, the successful candidate is agreed and the individual’s circumstances are processed through the HMRC ‘check employment status for tax’ tool.
12. Both experience are mandatory for this role "GOV.UK (Digital) Service Manual" and "Scottish Government Digital First principles" OR will you consider if candidate has one of them experience
One or other is mandatory but it is preferable that applicants have experience of both.
13. Can I ask what the current development team are working with on the technology stack, for example is it Java and Linux or C# .Net?
o SEPA are WinTel running Windows 2012 R2 Server side and Windows7 and MS Office 2010 tools on desktop
o Server Estate (some 250+) is fully virtualised using VMWare/Citrix
o Desktop VDI provisioned to 1300 staff across 25 locations using Citrix
o Mobile devices include laptops/iPad
o Longstanding Oracle house currently on 11G
o Historically SQL/Forms/Apex main development tools
o Significant Web presence hosted by Pulsant
o Website built on .Net/Umbraco CMS
14. What are the other expenses which will be paid?
o No other expenses will be paid other than travel and subsistence costs relating to the delivery of the role (if required). These expenses shall be aligned to SEPA’s Business Expense Rates (excluding VAT) as follows:
 Motor vehicle mileage 38p per mile
 Hotel (including breakfast) £71.00 per person per night
 Lunch £6.00 (if staying overnight)
 Dinner £21.00 (if staying overnight)
15. Is there any travel involved in this role and will the travel expenses be paid?
o Travel is not envisaged at this stage. If travel is required, travel and subsistence costs relating to the delivery of the role shall be aligned to SEPA’s Business Expense Rates (excluding VAT) as follows:
 Motor vehicle mileage 38p per mile
 Hotel (including breakfast) £71.00 per person per night
 Lunch £6.00 (if staying overnight)
 Dinner £21.00 (if staying overnight)
16. How many applicants is each supplier allowed to submit?
up to 10