Awarded to Actica Consulting

Start date: Wednesday 6 April 2022
Value: £2,881,358
Company size: SME
Ministry of Defence - Defence Digital

Ministry Of Defence Information Environment Improvements Specialist Support - further requirement

7 Incomplete applications

5 SME, 2 large

5 Completed applications

4 SME, 1 large

Important dates

Published
Friday 25 February 2022
Deadline for asking questions
Friday 4 March 2022 at 11:59pm GMT
Closing date for applications
Friday 11 March 2022 at 11:59pm GMT

Overview

Off-payroll (IR35) determination
Contracted out service: the off-payroll rules do not apply
Summary of the work
MOD is delivering a multi-year complex, highly secure solution, peaking at ~20 Agile Development Teams. MOD requires Product Managers, Product Owners and Business Analysts to define Solution Train work, elaborate into Features for each Agile Release Train, and Stories for each Agile Development Team, and accept completed Stories and Features.
Latest start date
Monday 4 April 2022
Expected contract length
12 months with an option for a further 12 months extension
Location
South West England
Organisation the work is for
Ministry of Defence - Defence Digital
Budget range

About the work

Why the work is being done
Specialist resources are required for the seamless delivery of Defence Digital Infrastructure, Platform, Software and Applications, and Service Management services. The scope of services includes legacy Infrastructure and new cloud infrastructure, platform services, ImpEx / Gateways, EDRMS, Deployed Services, Managed Applications, Desktop Applications, Networks, Workplace Services, Service Management, service integration and testing, and Migration.
Problem to be solved
MOD requires a team of Scaled Agile Framework (SAFe) Product Managers, Product Owners and Business Analyst for a highly secure programme. The team size needs to scale with the development teams, with the initial scaling from 1st April 2022 expected to be 2 to 3 Product Managers and 5 to 7.5 Product Owners, ramping up to 5 Product Managers and 11 Product Owners by the end of 2022. Needs will vary based on agile nature of the Programme. Business Analyst will be required for the full duration.
Who the users are and what they need to do
MOD End Users will use the system under development for highly secure work across a range of business functions.
Early market engagement
Any work that’s already been done
Existing team
There is a very limited existing team consisting of client side suppliers, however the vast majority of the requested roles are new.
Current phase
Not applicable

Work setup

Address where the work will take place
Basingstoke and Corsham (Wilts)

Product managers/owners will be primarily based at Basingstoke with regular travel to Corsham and other MOD sites stakeholder dependent.

Business Analyst will be primarily based at Corsham with occasional travel to other MOD sites as above.
Working arrangements
On the designated site 5 days per week, occasional travel to other MOD sites.
Security clearance
DV Clearance must be in place prior to any contract award start date and for the duration of any contract awarded.

Additional information

Additional terms and conditions
DEFCON 76 (06/21) Contractor's Personnel at Government Establishments
DEFCON 522 (11/21) Payment and Recovery of Sums Due
DEFCON 531 (09/21) Disclosure of Information
DEFCON 532B (09/21) Protection Of Personal Data (Where Personal Data is being processed on behalf of the Authority)
DEFCON 609 (07/21) Contractors Records
DEFCON 658 (09/21) Cyber
DEFCON 659A (09/21) Security Measures
DEFCON 660 (12/15) Official Sensitive Security Requirements

DEFFORM 111 (07/21) Appendix - Addresses And Other Information -
DEFFORM 532 (Edition 10/19) Personal Data Particulars
DEFFORM 702 (Edition 08/07) Employees acknowledgement to Employer of Obligations Relating to Employer Confidentiality

View MoD DEFCONS and DEFFORMS at: https://www.gov.uk/guidance/knowledge-in-defence-kid

Skills and experience

Buyers will use the essential and nice-to-have skills and experience to help them evaluate suppliers’ technical competence.

Essential skills and experience
  • DV Clearance, UK single national
  • Experience of working in highly secure environment (Largely office based)
  • Experience of working in complex programmes
  • Experience of agile working (particularly Scaled Agile)
  • Experience of requirements management, requirements elaboration or similar
Nice-to-have skills and experience
  • Appropriate Scaled Agile Qualifications
  • Experience of conducting Product Management and Product Owner roles

How suppliers will be evaluated

All suppliers will be asked to provide a written proposal.

How many suppliers to evaluate
4
Proposal criteria
  • technical solution
  • approach and methodology
  • how the approach or solution meets user needs
  • how the approach or solution meets your organisation’s policy or goal
  • estimated timeframes for the work
  • how they’ve identified risks and dependencies and offered approaches to manage them
  • team structure
  • value for money
Cultural fit criteria
  • Have recent knowledge and experience of working in a multi-disciplinary team responsible for delivering a complex capability to a customer
  • Provide an example of how you have worked collaboratively with a client to deliver a digital programme, working with multiple stakeholders to add value and proactively overcome challenges
  • Provide an example of social value that your organisation provides to the community, refer to the ‘New measures to deliver value to society through public procurement’ article on gov.uk
Payment approach
Capped time and materials
Additional assessment methods
Presentation
Evaluation weighting

Technical competence

70%

Cultural fit

10%

Price

20%

Questions asked by suppliers

1. What is your budget for this opportunity please?
The Authority will not be providing this information.
2. What size team are you looking for?
Estimations on team size given. To begin with, 3 PM/7.5 PO, scaling up to 5 PM/11 PO. 1 BA consistently required.

The Product Owner/Manager requirement will change with the agility of the Programme, the contract will need to be drafted to allow this to happen (termination clause/scaled request).
3. Could you please provide further details on the end-user and stakeholder community
The system supports users from all parts of the business and supports a wide range of activities within MOD, many of which are highly sensitive
4. Does the Authority intend to procure the Infrastructure, Platform, Software / Applications and Service Management elements via this procurement?
If not, please would you outline your intended routes to market for these services?
There is no requirement for these commodities within this particular procurement activity
5. who is the current incumbent?
The Authority will not be providing this information.
6. Can you confirm the job titles of the assessment panel please?
The assessment panel will made up of a number of subject matter experts, we're unable to share their job titles.
7. Will the MOD be responsible for the DV Clearance of individuals
The requirement is for DV cleared individuals from the outset, with the responsibility falling to the supplier not the MOD
8. Can the Authority advise the expected timescale of down select to 4 suppliers following submission on the 11th March?

Can the Authority supply the expected timescales following down select, including expected contract award date?
We hope to complete the down select process by 18/03/22 and a contract award date around 29/03/22