The Cabinet Office

Discovery for Northern Ireland products as part of EIP Digital programme

2 Incomplete applications

0 SME, 2 large

0 Completed applications

Important dates

Published
Tuesday 23 November 2021
Deadline for asking questions
Tuesday 30 November 2021 at 11:59pm GMT
Closing date for applications
Tuesday 7 December 2021 at 11:59pm GMT

Overview

Off-payroll (IR35) determination
Contracted out service: the off-payroll rules do not apply
Summary of the work
This is the fourth in a series of discoveries for the Electoral Integrity Programme. It reviews the three earlier discoveries in a Northern Ireland context, to understand how the proposals from those discoveries might work in Northern Ireland, and how to implement these changes.
Latest start date
Monday 17 January 2022
Expected contract length
10 weeks
Location
London
Organisation the work is for
The Cabinet Office
Budget range
£60,000 - £100,000

About the work

Why the work is being done
The Electoral Integrity Programme (EIP) will deliver key Government manifesto and ministerial commitments including:
- the national roll out of voter identification
- making it easier for overseas electors to vote
- improving the transparency of political campaigning; measures to secure our democratic processes, improving the security of postal and proxy voting
- and making polling stations more accessible
To deliver this transformational work, primary legislation has been introduced to Parliament. The Programme will run change projects concurrently to deliver substantial supporting secondary legislation and digital innovation plus the infrastructure across the United Kingdom to support the successful delivery of the Government’s vision.

This discovery phase (products for Northern Ireland) is a follow-up piece of research/design, which will focus on how products recommended in previous discoveries for Great Britain should be adapted to meet the needs of citizens living in Northern Ireland and associated legislation in Northern Ireland governing registration processes.
Problem to be solved
To deliver the Government’s goals for electoral integrity and reform, a series of changes need to made to how voters register and how they vote, in the Great Britain and Northern Ireland.

Having completed the Discoveries for England, Wales and Scotland, we now need to understand what changes to the proposed solutions are required to make them work in Northern Ireland.

The discovery-phase is aimed at identifying and refining several options, allowing future decisions to be evidence based and driven by data. The discovery phase is essential to agile working, to enable refinement of options before money is spent building services.

The discovery should do the following as a minimum:
Identify the minimum viable product (MVP) for implementation of policy goals (including changes to local electoral management systems)
Recommend new processes/digital products based on analysis of the balance of elector accessibility, security, and administrative burden
Consider the needs of both electors and electoral administrators, gathering robust evidence from user research to inform recommendations.
Consider the offline/paper-based process in parallel to digital processes
Work within constraints (such as legal and system interoperability) to recommend solutions which deliver greatest benefits
Work closely with EIP teams: Digital, Business Implementation, Analysis, and Policy.
Who the users are and what they need to do
Electors in Northern Ireland - who need to use elections and registration digital services (in digital and non-digital formats)

Electoral administrators at the Electoral Office of Northern Ireland - who need to process applications and maintain the electoral register
Early market engagement
None
Any work that’s already been done
4 other discoveries were completed in November 2021 - on Voter Card, Overseas Electors, Identity Verification, and Registration Process Efficiency.
High level service designs and blueprints have been created.
User research conducted with target user groups to refine understanding of core user needs in service design.
Outputs will be shared with shortlisted suppliers.
Existing team
Cabinet Office will provide a Product Manager to lead this project and technical, service design and user research leads to assure the quality of deliverables.

Multiple suppliers will be expected to work together on deliverables where appropriate.
Current phase
Discovery

Work setup

Address where the work will take place
The majority of work will be done remotely, but the supplier may need to attend meetings in London, and there may be a need to carry out some of the research on-site in Northern Ireland.
Working arrangements
The Supplier is expected to support the EIP Team during normal opening hours (Monday to Friday 08:00 to 18:00).

The work will be mainly remote but the London office will be a focal point for the EIP Project and CO may expect supplier staff to spend part of their time at any location designated by the buyer as required, including for workshops, meetings, collaboration, and team building.
Security clearance
BPSS or higher.
Clearance cost to be borne by the supplier.

Additional information

Additional terms and conditions
Roles in scope of IR35

Skills and experience

Buyers will use the essential and nice-to-have skills and experience to help them evaluate suppliers’ technical competence.

Essential skills and experience
  • Demonstrable experience of leading Discovery activities
  • Conducting user research remotely
  • Qualitative analysis and quantitative analysis techniques
  • Recruiting hard to reach user groups in Northern Ireland
  • Experience working in publicly sensitive contexts
Nice-to-have skills and experience
Experience working with stakeholders in Northern Ireland

How suppliers will be evaluated

All suppliers will be asked to provide a written proposal.

How many suppliers to evaluate
4
Proposal criteria
  • approach and methodology
  • How the approach or solution meets user needs
  • Estimated timeframes for the work
  • Risks and dependencies
  • Team Structure
  • value for money
Cultural fit criteria
  • challenge the status quo
  • Transparent and collaborative decision making
  • Take responsibility for work
  • Able to work with other suppliers in a programme of work
Payment approach
Capped time and materials
Additional assessment methods
  • Case study
  • Presentation
Evaluation weighting

Technical competence

60%

Cultural fit

10%

Price

30%

Questions asked by suppliers

1. Is the requirement inside ir35?
Yes, the resources for the outcomes requirements fall inside ir35.

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