Awarded to Intelligent Transformation

Start date: Wednesday 16 February 2022
Value: £160,000
Company size: SME
The Pensions Regulator

TPR Auto Enrolment Data Architecture (Delivery)

3 Incomplete applications

3 SME, 0 large

8 Completed applications

7 SME, 1 large

Important dates

Published
Monday 29 November 2021
Deadline for asking questions
Monday 6 December 2021 at 11:59pm GMT
Closing date for applications
Monday 13 December 2021 at 11:59pm GMT

Overview

Off-payroll (IR35) determination
Contracted out service: the off-payroll rules do not apply
Summary of the work
Advise and work with TPR to create a data architecture for the Auto Enrolment service. This architecture will be the basis for TPRs strategy of delivering data driven services and solutions.
Latest start date
Monday 17 January 2022
Expected contract length
3 months +6 months(optional)
Location
No specific location, for example they can work remotely
Organisation the work is for
The Pensions Regulator
Budget range
Stage 1 £60,000- £120,00
Stage 2 (optional) £60,000- £120,00

About the work

Why the work is being done
TPR are moving into the next phase of its strategic roadmap, evolving the services and solutions that support Auto Enrolment (AE). Since the original architecture and solutions were established, over the last 10 years, there has been significant change in how the AE services are delivered. This includes the recent transition of outsourced services and supporting technology into TPR.
This architecture work will identify and evaluate the current state, recommend a target stand contribute to defining TPRs strategic AE delivery programme.
Problem to be solved
The supplier will be expected to work with TPR on creating the data architecture. This includes, advising on best practice (patterns, methodologies, etc.) and taking ownership for creating the documented output. The target architecture will meet a set of requirements, to be captured as part of the engagement, that will include:
Supporting AE business service data requirements
Enable effective MI and analytics
Data governance and policies (data retention, GDPR, etc.)
Enable use of the AE data asset (interfaces, etc.)
Data integrity
Simplification
Data matching and mapping

The contents of the data architecture, the output, will include:
Logical data model (entity level)
Data lifecycle for key entities
Current state definition and assessment
Non-functional requirements
Applied principles and standards
Target data architecture

Subject to successful completion of the data architecture, the supplier could potentially be asked to contribute to subsequent activities (Stage 2), including:
Revised data architecture subject to Stage 1
Defining TPRs AE application architecture
Technical design of key components
Supporting proof of concept work
Who the users are and what they need to do
The data architecture will be the foundation of the AE service. This is used by all UK employers (>1M), for declaration of their duties, and TPR staff who manage, and support, the AE service.
Early market engagement
Any work that’s already been done
The scoping and high-level definition of the data architecture will be started prior to the engagement of a supplier.
Existing team
TPR has business analysts and technical architecture teams that will contribute to this work.
Current phase
Not applicable

Work setup

Address where the work will take place
See below regarding remote working. If there are any face-to-face meetings or in-house workshop facilitation, it is likely to happen at this address.

The Pensions Regulator
Napier House
Trafalgar Place
Brighton
BN1 4DW
Working arrangements
We will work remotely with the team during developing. Facilitation of the workshops is also likely to be remote.
Occasional face to face meeting might be required at Brighton subject to agreement and circumstances.
Security clearance
DBS level clearance will be required for all personnel before commencement of the contract and the TPR reserves the right to require SC level depending on the nature work during the term of the engagement.

Additional information

Additional terms and conditions

Skills and experience

Buyers will use the essential and nice-to-have skills and experience to help them evaluate suppliers’ technical competence.

Essential skills and experience
  • have the necessary skills and experience in logical data modelling
  • have the necessary skills and experience in event driven architectures
  • have the necessary skills and experience in domain driven design
  • have the necessary skills and experience in architecture frameworks, such as TOGAF
  • have the necessary skills and experience in data standards
  • have the necessary skills and experience in identifying and evaluating existing architectures
  • have the necessary skills and experience of Microsoft Azure data and messaging technologies
  • have the necessary skills and experience of innovation and strategic thinking
  • have the necessary skills and experience in communicating with senior stakeholders
  • have the necessary skills and experience of working as part of wider client team
Nice-to-have skills and experience

How suppliers will be evaluated

All suppliers will be asked to provide a written proposal.

How many suppliers to evaluate
5
Proposal criteria
  • Case Study/Work History of a similar project in the last 2 years
  • Technical solution
  • Team structure
  • Stage 1 must be completed and accepted before 31st March 2022
Cultural fit criteria
  • work as a team with our organisation
  • be transparent and collaborative when making decisions
  • share knowledge and experience with our organisation
Payment approach
Fixed price
Additional assessment methods
  • Case study
  • Work history
  • Reference
Evaluation weighting

Technical competence

65%

Cultural fit

5%

Price

30%

Questions asked by suppliers

1. Can you please advise if one supplier could be awarded all Auto Enrolment opportunities? Keen to understand why the opps were split into smaller separate opportunities.
There is no restriction preventing the award of all the opportunities to one supplier. However in case of the "Assurance" element, that would have to be provided by a ring fenced team. If necessary this will be covered in the contracting phase. Also, there will be no joint evaluation, the supplier will have to reach the highest consolidated score in each opportunity. Several factors were taken into account when the 4 opportunities were published. A good example would be the missing exact details of the work to be completed in Stage 2 after April 2022.
2. With a proposed start date of mid Jan, we presume that shortlisting will happen before Christmas.
Can you confirm that TPR will be sensitive with Stage 2 timelines allowing for COVID-19 and the Christmas break? We believe a short extension will allow all bidders to ensure they submit top quality bids.
TPR is also impacted by the holiday season and availability of internal resources. The information below is guidance only. Exact dates will be published after completing each phase.
Target date for publishing 2nd round - 20th December. Target date for submission of the written proposal - 5th January.
3. Has any external supplier been involved in the initial scoping work? If so, who?
No, the scoping was done by TPR IT. A similar work is in progress for SSRA but not for AE.
4. Who from your team will be scoring applications for this opportunity and what positions do they hold?
The question is not relevant for the 1st round of evaluation. TPR IT and Commercial will nominate a team for evaluation. In case you have confidentiality concerns the case study or past work description is to evaluate competence and sensitive customer data should not be provided.
5. Can you confirm if shortlisted suppliers will have the opportunity to present?
We are not planning for presentation session(s). The evaluation will be based n the written proposal.