Awarded to TPXIMPACT LIMITED

Start date: Tuesday 4 January 2022
Value: £1,500,000
Company size: SME
Hackney Council

Help us develop our Modern Tools for Housing service

6 Incomplete applications

3 SME, 3 large

7 Completed applications

7 SME, 0 large

Important dates

Published
Tuesday 9 November 2021
Deadline for asking questions
Tuesday 16 November 2021 at 11:59pm GMT
Closing date for applications
Tuesday 23 November 2021 at 11:59pm GMT

Overview

Off-payroll (IR35) determination
Contracted out service: the off-payroll rules do not apply
Summary of the work
To eventually deliver within each of the workstreams to develop modern and flexible cloud based applications, migrating data and working with users to develop delightful products. This work will start immediately with Manage My Home and then we expect this to expand to also incorporate the other two workstreams.
Latest start date
Monday 6 December 2021
Expected contract length
12 months
Location
London
Organisation the work is for
Hackney Council
Budget range

About the work

Why the work is being done
Hackney Council is developing a suite of user-centred cloud-native applications to support our staff by replacing the pre-existing off-the-shelf software product that was used to manage our housing stock.

The purpose of this work is to support and continue the development of the suite of products that have been developed for this purpose. This will mean continuing to address user needs by working closely with our front-line staff as well as beginning the delivery of the resident-facing components of this service. Supporting resident self-service is a key component of the roadmap of this work going forward.

Delivery of the work will be done using a Agile framework including regular, incremental software releases, show and tells each sprint and the production of weeknotes.

The products will continue to evolve to support the full range of our related residents including those with tenancies directly supplied by the Council, leaseholders, those in temporary accommodation and staff who work in associated tenancy management organisations.

There is substantial opportunity for organisational process transformation as part of this work. In addition, ensuring that internal staff will be able to support and extend any developed products is a key required outcome.
Problem to be solved
The Modern Tools for Housing programme is a replacement for and improvement on our previous solution, Universal Housing, which was nearing end of life and used previously at Hackney Council. Numerous other services related to UH were disrupted from the cyber attack in October 2020, creating an opportunity for a major programme of works to implement an entire new Housing Service.

HackIT’s own standards are defined here : https://playbook.hackney.gov.uk

In addition, Hackney ICT is currently in the process of beginning an internal transformation programme (“HackIT 3.0”) to evolve from project-based teams to long-running product teams. Any organisation winning this bid will be expected to support us in this process

We expect the agency awarded this contract to conduct the work in a manner consistent with Hackney’s values, working to the roadmaps owned by the workstream Product Owners and to deliver further improvements within the assigned budget.
Who the users are and what they need to do
The users are the tenants and leaseholders of Hackney; the staff that support them and the contractors that add capacity to our service functions as required.

They are supported by the technology and data professionals who will maintain and continue to improve the applications.

Individual user needs will be identified at the start of each phase of work, in collaboration with the agency.
Early market engagement
Any work that’s already been done
A significant amount of work has already taken place in each of the three MTFH workstreams including developing fundamental data microservices, common technology components and specific desktop / mobile user interfaces for different staff roles. This is in addition to a large amount of recovery work post-cyber-attack and considerable effort spent on process re-engineering.

The three existing project teams:
* Tenant accommodation repairs (“Repairs Hub”)
* Finance including arrears collection (“Finance Solution”)
* Direct support for our tenant and leaseholder residents and the staff who support them including Housing Officers, Contact Centre staff and others (“Manage My Home”).
Existing team
The existing three workstreams are each blended teams made up of a combination of HackIT staff and agency partners. These teams have been in place for up to a year and have shipped a variety of live software that must be supported and extended.
Current phase
Live

Work setup

Address where the work will take place
Hackney Council offices in Mare Street, E8
Working arrangements
This procurement is up to the total value of £1.5m over the period 2021 - 2022 in order to provide maximum possible flexibility. This may cover work undertaken across all three workstreams in individual statement-of-work tranches as HackIT evolves towards implementing a product team approach.
Security clearance

Additional information

Additional terms and conditions

Skills and experience

Buyers will use the essential and nice-to-have skills and experience to help them evaluate suppliers’ technical competence.

Essential skills and experience
  • Demonstrate an understanding of the user needs associated with the management of social housing
  • Demonstrate a track-record of user-centred design and Agile approaches to delivery
  • Experience of developing applications to meet the Government Service Standard
  • Experience of working collaboratively with an in-house team, building skills and capabilities to support a smooth handover
  • Have experience of working with .NET core, Microservices principles,React, cloud platforms such as - AWS ( serverless framework - Lambda functions,Cloudfront,Cloudwatch,DMS,S3 etc) and Terraform
  • Have experience of Event Driven Architecture implementation using SQS and SNS
  • Have experience in DevOps practices
  • Have experience in C/CD tools such as CircleCI
  • Have experience in RDS such as PostgreSQL and NoSQL database such as DynamoDB
  • Have experience of processes and tools needed for producing high quality software
  • Have experience of developing ‘in the open’ - using tools such as Github
  • Have experience of designing and developing minimum viable solutions
  • Have experience of designing to meet the public sector accessibility guidelines
  • Demonstrate how they have worked collaboratively in a multi-vendor environment
  • Have experience with QA tools such as Cypress,JEST for unit testing, Gherkin framework.
  • Experience in Micro-frontend approach using single-spa framework
  • Have experience in Elastic search/Open search for Search capabilities
  • Have experience of contract testing using PACT broker.
  • Have experience in producing technical documentation along with architecture diagrams,ADRs and specifications.
Nice-to-have skills and experience
  • Demonstrate an understanding of Hackney’s approach to technology and data
  • Demonstrate understanding of how to provide opportunities for apprentices

How suppliers will be evaluated

All suppliers will be asked to provide a written proposal.

How many suppliers to evaluate
5
Proposal criteria
  • Understanding of the brief
  • Clarity of the approach
  • Experience from a similar project
  • Experience of providing significant process transformation
  • How a suite of products can be used to provide a single seamless service for a user
  • Working to organisational standards
  • Team structure, including skills, experiences and relevance of individuals
  • Identification of risks and plan to mitigate them
  • Blended day rates of the team
Cultural fit criteria
  • Work as a team with our organisation and other suppliers
  • Be transparent and collaborative when making decisions
  • Share knowledge and experience with team members and the wider service
  • Hackney Council is a diverse organisation, reflecting the diversity of our borough. Describe how you would successfully work as a team with Hackney and other suppliers in a diverse environment.
Payment approach
Time and materials
Additional assessment methods
Evaluation weighting

Technical competence

60%

Cultural fit

5%

Price

35%

Questions asked by suppliers

1. Please can you supply an invitation to the Q&A event?
Please find the details below:

MTFH Digital Marketplace tender demo / Q&A
Friday, 19 November · 11:00am – 12:00pm
Google Meet joining info
Video call link: https://meet.google.com/kds-ospq-kyb
Or dial: ‪(GB) +44 20 3937 2921‬ PIN: ‪853 243 797‬#
More phone numbers: https://tel.meet/kds-ospq-kyb?pin=1503469330483
2. In terms of location, can anything be done remotely or is a presence required for the duration of the project ?If yes what would be the % split of remote to on site? thanks
We are open to remote working in line with the general Council policy. The programme has successfully been 100% remote during the pandemic. We would expect key members of the team from the winning vendor to be able to spend time on site with sufficient notice. This will not be a regular requirement.
3. Are there one or more incumbent suppliers?
We are currently partnering with 3 vendors on the programme. The winner of this tender will be responsible for delivering on of the workstreams from mid December and will expand to also take on the other two during Q1 2022.
4. Will there be a presentation stage, or just a written proposal?
Following the written stage we will produce a shortlist and invite those on it to do a short presentation about their proposal.
5. Do hackney expect to maintain development activities on all three MTFH workstreams simultaneously or will Hackney look to prioritise certain workstreams over others?
Work on all three workstreams will continue in parallel.
6. Would you prefer one supplier or are you open to a consortium?
We have previously worked with a set of vendors grouped together to deliver a service via a single lead supplier who sub-contracting out parts of the work. We're open to considering this again.
7. What was the outcome of the supplier presentation on 19/11/21?
The slides for the presentation can be found here : https://bit.ly/3ntHe6a.

The video of the presentation can be found here : https://bit.ly/3CK7Y6Z.