Health & Safety Executive (HSE) Building Safety Regulator Programme

Building Safety Regulator Programme Discovery Partner copy

9 Incomplete applications

4 SME, 5 large

0 Completed applications

Important dates

Published
Friday 30 April 2021
Deadline for asking questions
Friday 7 May 2021 at 11:59pm GMT
Closing date for applications
Friday 14 May 2021 at 11:59pm GMT

Overview

Summary of the work
The BSR Programme needs to conduct a discovery with a partner with a proven track record of large scale digitally enabled transformation, to understand the BSR's users and their requirements, any constraints to delivery and a high level plan for future activity.

Start date stated 19/07/2021, may change to August.
Latest start date
Monday 19 July 2021
Expected contract length
3 months with an option to extend
Location
No specific location, for example they can work remotely
Organisation the work is for
Health & Safety Executive (HSE) Building Safety Regulator Programme
Budget range
£ 1.5 million to £ 2 million

About the work

Why the work is being done
The Grenfell Tower disaster led to an Independent Review conducted by Dame Judith Hackitt. The review identified systematic failings across industry and regulatory bodies and proposed a number of recommendations for change, many of which are to be delivered through the creation of a new rgulatory body; The Building Safety Regulator. The Government has asked HSE to establish this new regulator which will:
Implement a new, more stringent regulatory regime for high risk residential buildings;
Promote competence among industry professionals and regulators to raise standards in design, construction and the management of buildings; and,
Oversee performance systems of all buildings, so one regulator can provide guidance on building performance as well as building safety, ensuring that factors like countering climate change are factored into regulatory decisions.
HSE has embarked on a programme to establish this new regualtor and the regulatory regime outlined with Dame Hackitt's recommendations
Problem to be solved
The BSR Programme is seeking a collaborative partner to to work with its in-house teams to conduct a programme-wide discovery phase. Broadly, this discovery phase has 8 distinct outcomes to achieve.

1. Define the services and functions the BSR shall require to meet policy intent, how they might interact with each other and the likely demand for them
2. Understand the characteristics and demographics of the landscape the BSR shall operate within, including coverage of industry, partner regulators and other regulators, as well as an understanding of the current legislative and regulatory landscape
3. Identify and understand its future users, their needs / motivations / barriers and constraints; and how they will interact with the BSR
4. Identify the digital and operational capabilities the BSR shall need to operate
5. Understand any constraints on the BSR Programme or the BSR in operation (E.g. legacy technology]
6. Understand at a high level the IT and data architecture the BSR shall likely require
7. Develop a high level delivery roadmap [Digital and non-digital] for establishing the BSR, that identifies timelines, milestones and dependencies
8. Identify and profile any requirements the programme shall need for future delivery phases, including appropriate routes to procurement
Who the users are and what they need to do
The users of the BSR and its services can loosely be grouped as:
Residents / Tenants of Higher Risk Buildings [HRBs], i.e. buildings over 18 metres in height or with 6 or more storeys
Those involved in the design, construction and management of high rise buildings - Planning Applicants, Designers, Developers, Contractors, Building Owners and Managing Agents, Building Safety Managers, Competent Persons, Trade Associations
Industry Regulators - Building Control Professionals / Local Authorities (and their planning authorities), Fire and Rescue Services, the Health and Safety Executive
Other Government Departments
Early market engagement
No early market engagement has been undertaken
Any work that’s already been done
The programme is at the pre-discovery stage and has developed a number of artifacts which will be shared at round 2 of the procurement with shortlisted suppliers.
Existing team
The current Programme team consists of approximately 100 permanent civil servants and contractors, including representation the following disciplines: Regualtors, Policy and Legislation, Project Management, Change Management, Communications, Finance, HR and Science and Data Analysis. HSE has a small but evolving DDAT Capacity
Current phase
Discovery

Work setup

Address where the work will take place
We expect this work will be done remotely for the foreseeable future due to Covid-19. Should official guidance change during the duration of this engagement, you may be expected to work collaboratively with the Programme team across several sites in England, particularly in Canary Wharf, London and Bootle Liverpool
Working arrangements
Location: Bootle (North West England) & Remote Working
Security clearance
All supplier resource must be working toward security clearance level BPSS at minimum and be cleared to begin immediately following award. Evidence of this will be requested at written proposal stage.

Personal data collected during discovery will constitute an information asset which suppliers will be required to appropriately protect.

Additional information

Additional terms and conditions
Pricing will be based on capped time & materials but the Buyer will reserve the right in the contract to use alternative payment mechanisms e.g. fixed price or T&M for future SoWs.

All expenses must be pre-agreed with between the parties and must comply with the HSE Travel and Subsistence (T&S) Policy.

Skills and experience

Buyers will use the essential and nice-to-have skills and experience to help them evaluate suppliers’ technical competence.

Essential skills and experience
  • Experience at delivering User Research during the discovery phase of 3 or more projects or programmes
  • Experience at delivering User Experience Design during the discovery phase of 3 or more projects or programmes
  • Experience at delivering Service Design during the discovery phase of 3 or more projects or programmes
  • Experience at delivering Business Analysis during the discovery phase of 3 or more projects or programmes
  • Experience at delivering Project Management during the discovery phase of 3 or more projects or programmes
  • Experience at delivering IT Architecture Design during the discovery phase of 3 or more projects or programmes
  • Experience of working on 3 or more projects to establish a new organistion or function
  • Experience of 3 or more projects delivering digitally enabled transformation with a focus on user centre design
  • Experience of delivering 3 or more projects in compliance with government guidelines on project delivery [E.g. GDS Service Standards or Technology Code of Practice]
  • Experience of working collaboratively with a buyer's in-house teams to deliver 3 or more transformation projects or programmes
Nice-to-have skills and experience
  • Experience of working on 3 or more major [on the GMPP] Central Government, cross-departmental projects, with a contract value in excess of £1m
  • Experience of working in a high profile, politically sensitive environment
  • Experience of working on 1 or more projects to deliver a new or amend an existing regulatory regime
  • Experience and familiarity with the Building and Construction ecosystem

How suppliers will be evaluated

All suppliers will be asked to provide a written proposal.

How many suppliers to evaluate
5
Proposal criteria
  • The outputs the supplier proposes to supply against the 8 discovery outcomes set out above. [Each scored separately] Further details to be provided at Stage 2
  • The supplier's proposed delivery plan - detailing how they intend to meet the discovery outcomes set out above
  • Details of the supplier's delivery team, including evidence of relevant experience / CVs of key members of the team
  • Evidence of the supplier's understanding of the project delivery guidelines / legislative requirements they shall need to ensure they comply with and their plan to ensure that compliance
  • Evidence of previously delivered, successful similar engagements
Cultural fit criteria
Details of how the supplier intends to work collaboratively with the Programme's in-house regulatory, policy and project delivery resource
Payment approach
Capped time and materials
Additional assessment methods
  • Case study
  • Work history
  • Reference
  • Presentation
Evaluation weighting

Technical competence

70%

Cultural fit

10%

Price

20%

Question and answer session

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Questions asked by suppliers

1. A number of suppliers were unable to make this morning's Q&A session. In order to encourage interest from as wide a range of suppliers as possible HSE has decided to re-run the session on Friday 07 May 10 am to 11 am. Although the content is expected to be broadly the same as this morning's session you are welcome to attend again if you did join the session this morning. Details of the meeting link are provided below.
Microsoft Teams meeting

https://teams.microsoft.com/l/meetup-join/19%3ameeting_ODcyMzUxYzYtMTBjMC00NjM1LWE4ZDItNDg0YjM1ZTRmZDJj%40thread.v2/0?context=%7b%22Tid%22%3a%226b5953be-6b1d-4980-b26b-56ed8b0bf3dc%22%2c%22Oid%22%3a%22d2066bcb-260e-4d93-9d73-497aca2e8522%22%7d

Or call in (audio only)
+44 20 3321 5257,,28158131# United Kingdom, London
Phone Conference ID: 281 581 31#
2. Throughout the Essential Criteria you request that suppliers provide ‘examples in 3 or more projects or programmes’. To ensure suppliers provide HSE with the level of depth required to demonstrate capability within the 100 word limit, would HSE accept an opening statement that confirms the supplier has successfully delivered in 3 or more projects or programmes and then allow us to build out a single example for the remaining word count?
HSE is seeking assurance bidders have relevant and comparable experience of delivering each of the 10 essential (plus 1 desirable) requirements across at least 3 projects. For each of these requirements confirm the number of projects delivered; the financial value of your contribution to each; the financial value of the relevant essential requirement (e.g. User Research) to each. The remainder of your response can be specific detail about one or more project, or an articulation of the main activities delivered. If you have experience in more than 3 projects the financial information is only required for the top 3.
3. Can you please confirm that the stated budget applies to the full programme and not just the initial 3-month period?

Can you confirm that the discovery is required to enable the de-risking of all elements of the future programme by taking a holistic view of the end-to-end requirement?
Q- Can you please confirm that the stated budget applies to the full programme and not just the initial 3-month period?

A - The stated budget estimate range applies to the initial three month Discovery period only.

Q - Can you confirm that the discovery is required to enable the de-risking of all elements of the future programme by taking a holistic view of the end-to-end requirement?

A - The Discovery is required in order to enable us to understand all of the end-to-end requirements for all elements of the programme.

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