Dstl UK Ministry Of Defence

Multi Environment Display

12 Incomplete applications

8 SME, 4 large

1 Completed application

1 SME, 0 large

Important dates

Published
Friday 16 October 2020
Deadline for asking questions
Friday 23 October 2020 at 11:59pm GMT
Closing date for applications
Friday 30 October 2020 at 11:59pm GMT

Overview

Summary of the work
Build an Alpha phase prototype display based on the design generated in a previously held design sprint. The software is to display the tactical picture, wide area picture, bearing plots and a combination of relevant open source oceanographic information, UK Hydrographic Office data and interpreting oceanographic prediction tool outputs
Latest start date
Monday 16 November 2020
Expected contract length
14 working weeks
Location
No specific location, for example they can work remotely
Organisation the work is for
Dstl UK Ministry Of Defence
Budget range
£200,000-£250,000

About the work

Why the work is being done
Currently the command team of a surface ship have the tactical picture, the wide area picture and environmental information on different air gapped systems. Dstl wish to build a display that brings environmental information and predictions together with the tactical and wide area pictures and bearing plots in to a single display to enhance the situational awareness of the command team. The development work will need to be completed by the 28th February 2021 to enable integration into the test facility in March 2021. The final display is to be integrated into the Dstl Command Lab infrastructure via DDS interface.
Problem to be solved
How to display real time information with latent data in a coherent display, as well as to identify and extract the relevant information from the Oceanographic prediction tool and live data and display this information in a way that is accessible/understandable to the end user and introduce augmented reality, where appropriate, to enhance the users understanding of the 3 dimensional environment that they are operating in.
Who the users are and what they need to do
As a Warfare Commander I need to bring all relevant information about the current environment and platform positions together to provide greater situational awareness of the battlespace.
Early market engagement
Any work that’s already been done
A design sprint has already been conducted and a design for the display finalised.
Existing team
Dstl will provide a Product Owner to support the development of the display through development sprints. As well as warfare experts (serving military personnel) to support any initial discovery phase conducted and to help refine any stories within the backlog if required.
Current phase
Alpha

Work setup

Address where the work will take place
The selected supplier will to work at their home site to undertake the planning, development and writing up of the work. However, final testing and integration of the display will be at Dstl Portsdown West, Fareham, Hampshire.
Working arrangements
The selected supplier will to work at their home site to undertake the planning, development and writing up of the work; however, they will need to work closely with the Dstl Product Owner via remote working applications (e.g. Microsoft Teams).
The delivery of the application and integration into the Command Lab will occur at Dstl Portsdown West site (Fareham, Hampshire).
Security clearance
Security Check (SC) security standard

Additional information

Additional terms and conditions
The contract is only available to UK Nationals.

Skills and experience

Buyers will use the essential and nice-to-have skills and experience to help them evaluate suppliers’ technical competence.

Essential skills and experience
  • Demonstrate experience in developing applications using Agile processes
  • Demonstrate experience in installing applications on existing infrastructures
  • Demonstrate previous experience of developing Augmented Reality displays
  • Have basic knowledge and understanding of maritime ASW operations
  • Demonstrate in their bid a clear technical plan, methodology and scope of work that would lead to the requirements being achieved
  • Identify in their bid the skills and experience of each member of the proposed team and hours allocated to the task
Nice-to-have skills and experience
Previously developed military application through Agile processes

How suppliers will be evaluated

All suppliers will be asked to provide a written proposal.

How many suppliers to evaluate
5
Proposal criteria
  • Technical solution
  • Approach and methodology
  • How the approach or solution meets user needs
  • Estimated timeframes for the work
  • Identified risks and dependencies and offered approaches to manage them
  • Team structure
  • Value for money
Cultural fit criteria
  • Work as a team with our organisation and other suppliers.
  • Be transparent and collaborative when making decisions.
  • Take responsibility to identify technical development work when required
  • Capable of providing clear explanations of the work to non-specialist staff.
  • Take responsibility for their work.
Payment approach
Fixed price
Additional assessment methods
  • Case study
  • Work history
Evaluation weighting

Technical competence

65%

Cultural fit

15%

Price

20%

Questions asked by suppliers

1. Can the Authority confirm whether an existing supplier provided support in the development of the designs?
No existing supplier were used to develop the design. The design was developed in collaboration between Dstl and Programme Nelson a team within Navy Digital.
2. Can the Authority confirm who completed the design work that has already been undertaken? Is there an Industry partner already engaged?
The design sprint was conducted by Programme Nelson, who are a team within Navy Digital, for Dstl. The sprint team was made up of Dstl engineers, serving military personnel and Programme Nelson software developers.

Therefore, no industry partners have been involved so far in the design or have been engaged.
3. Are there any existing thoughts/design considerations regarding the use of AR e.g. any specific headsets or other mechanisms?
There were no specific design consideration for the mechanism for introducing the AR component of the display during the design (e.g. headset, tablet, etc.)

The design came up with some specific case where AR could be introduced to provide enhanced understanding - e,g, viewing sonar propagation through the water column.

However, this task does include identification of the most appropriate use of AR, so there could be others applications to the display as well.
4. Please can the Authority confirm that this is a request for a Development Alpha and not a Design Alpha
This task is for a Development Alpha
5. Please can you clarify what sort of response you would like for the following 2 questions. Do you want a case study/example for each or a summary of how the supplier will deliver this project (bearing in mind the max 100 word count):
- Demonstrate in their bid a clear technical plan, methodology and scope of work that would lead to the requirements being achieved
- Identify in their bid the skills and experience of each member of the proposed team and hours allocated to the task
a summary of how the supplier will deliver this project within the word count limit
6. Are you able to share any initial findings and outputs from the previously held design sprint?
We are unable to upload the output of the design sprint to Digital Marketplace.

However, if you are interested in receiving a copy of some example screen shots from the design sprint output then please contact jmulroue@dstl.gov.uk to request a copy.
7. Will the designs for the display be released to shortlisted suppliers to assist with the bidding stage
Yes, the prototype screen shots from the design sprint will be made available to the shortlisted supplier
8. Will you provide a list of the data sources that are required to deliver the required display or will this form one of the tasks to identify the data sources?
The supplier will be responsible for identifying and sourcing the suitable open source oceanographic information. However, Dstl will provide support in identifying potential sources of information.

Dstl will provide a list of the other data sources required for the display
9. Can the Authority please clarify the response required for the last two Stage 1 questions listed in “Essential skills and experience”? These appear to be criteria against which to evaluate a Stage 2 response, rather than 100 words on previous experience.
Please provide an indicative approach to the work, including high level milestones and demonstrated that you have a team with domain knowledge and a track record
10. Could you please clarify how the following essential skills should be evidenced in 100 words at stage 1:
• Demonstrate in their bid a clear technical plan, methodology and scope of work that would lead to the requirements being achieved,
• Identify in their bid the skills and experience of each member of the proposed team and hours allocated to the task?
Please provide an indicative approach to the work, including the high level milestones and demonstrate that you have a team with domain knowledge and a track record
11. Would you be able to clarify what detail you require in response to the final essential bullet (Identify in their bid the skills and experience of each member of the proposed team and hours allocated to the task)? We can provide a generic response on team skills and provide confidence on availability of resources, but we wouldn't be able to provide an indication of hours at this stage without seeing the ITT. Many thanks.
Please provide a response that gives evidence that you have a team with required skills, domain knowledge and a track record.
12. Can the Authority confirm what artefacts were produced by the Design sprint (type and purpose)? Will these artefacts be made available to support the technical proposal? Can the Authority confirm that all artefacts will be supplied to the successful tenderer following contract award?
The design sprint generated 3 outputs.
-A pdf prototype (which represented different aspects of the display and a time lapse of information) which was used at the user testing day of the design sprint,
-A write up of the user testing with comments form the users on the intended functionality and potential improvement,
-A report to summaries the design sprint stages

The prototype will be made available to all down selected bidders to support the development of the technical proposal

The prototype, user testing report and design sprint summary report will be made available on contract award
13. Can the Authority advise the classification that the project will operate at? Will a SAL be supplied?
The development is expected to be conducted at OFFICIAL SENSITIVE, as data provided will be generated from an OFFICIAL SENSITIVE scenario along with suitable Hydrographic Office information.

The discussion about exploitation of the display and how the information on the display would be used would be conducted at SECRET.

A SAL will be supplied
The deadline for asking questions about this opportunity was Friday 23 October 2020.