Awarded to Arke Ltd

Start date: Monday 26 October 2020
Value: £929,207.33
Company size: SME
Head of Capability Training, Directorate of Capability, Army Headquarters

TECHNICAL AND FINANCIAL COHERENCE FUNCTION TO COLLECTIVE TRAINING TRANSFORMATION PROGRAMME (CTTP)

11 Incomplete applications

8 SME, 3 large

10 Completed applications

6 SME, 4 large

Important dates

Published
Wednesday 26 August 2020
Deadline for asking questions
Wednesday 2 September 2020 at 11:59pm GMT
Closing date for applications
Wednesday 9 September 2020 at 11:59pm GMT

Overview

Summary of the work
Technical and financial expertise is required to deliver outputs for CTTP's Outline Business Case, due for submission in Dec 21. These include dependencies analysis, risk management, scheduling, technical coherence, benefits planning and cost modelling.
SOR can be obtained from Sacha.King-Botha100@mod.gov.uk
CYBER Risk assessment reference; RAR-H2KA8RAG (LOW)
Latest start date
Monday 26 October 2020
Expected contract length
15 Months + 4 Months options period
Location
South East England
Organisation the work is for
Head of Capability Training, Directorate of Capability, Army Headquarters
Budget range

About the work

Why the work is being done
Collective training is how the Army turns individual soldiers into cohesive teams (from two or three to several thousand) able to fulfil collective roles. The Collective Training Transformation Programme (CTTP) will transform this training to match ever-more-complex future threats, through digitalisation, simulation, a different relationship with industry, and by changing how and where we train. This encompasses all the equipment and services that support collective training, as well as the organisation and culture of its delivery. The CTTP is mandated to deliver the Future Collective Training System by 2025. This work is towards OBC submission in Dec 21.
Problem to be solved
Technical and financial expertise is required to deliver outputs required for CTTP's Outline Business Case, due for submission in Dec 21. These include dependencies analysis, risk management, scheduling, technical coherence, benefits planning, cost modelling and technical options development.
Who the users are and what they need to do
As a programme manager I need to deliver an Outline Business Case for the CTTP in Dec 21 so that the Army can conduct transition to the Future Collective Training System by 2025.
Early market engagement
Any work that’s already been done
CTTP has progressed through concept phase and delivered its Strategic Outline Case to the MOD's Investment Approvals Committee in Jul 20. Requirement setting, organisation design, architecture and cost estimating are in process.
Existing team
The CTTP has an established structure working across Army HQ (Andover) and Defence Equipment and Support (DE&S, Bristol). The team will co-work with military, civil service and contractor staff.
Current phase
Discovery

Work setup

Address where the work will take place
Army HQ, Andover, supplemented with remote working at supplier’s location due to current COVID-19 restrictions.
Working arrangements
The routine place of work will be Army HQ, Andover pending return to normal working conditions post COVID-19. Remote working is possible and will be the primary arrangement during COVID-19, with attendance at AHQ for specific meetings.
Security clearance
Security Clearance required as will be working up to 'Official-Sensitive' level, including handling commercially sensitive information.

Additional information

Additional terms and conditions
DEFCON 5J (Edn 18/11/16) Unique Identifiers, DEFCON 76 (Edn 12/06) Contractors on site, DEFCON 129J (Edn 18/11/16) Electronic business Delivery Form, DEFCON 513 (Edn 11/16) Value Added Tax, DEFCON 516 (Edn 04/12) Equality, DEFCON 518 (Edn 02/17) Transfer, DEFCON 531 (Edn 11/14) Disclosure of Information, DEFCON 534 (Edn 06/17) Subcontracting/Prompt Payment, DEFCON 537 (Edn 06/02) Rights of Third Parties, DEFCON 550 (Edn 02/14) Child Labour/Employment Law, DEFCON 566 (Edn 12/18) Change of control of contractor, DEFCON 642 (Edn 06/14) Progress meetings, DEFCON 658 (Edn 10/17) Cyber, DEFCON 694 (Edn 07/18) Accounting for Property of the Authority

Skills and experience

Buyers will use the essential and nice-to-have skills and experience to help them evaluate suppliers’ technical competence.

Essential skills and experience
  • Knowledge and experience working on Defence category A procurement programmes
  • Production of business cases, the MAID process and engagement with MOD central scrutiny
  • Knowledge of Army collective training conduct and management
  • Knowledge of Defence financial programming and capability management, including capability audit and balance of investment processes.
  • Whole-life cost modelling across the Defence Lines of Development, including value for money analysis and articulation of risk/uncertainty to inform CTTP's investment appraisal.
  • Technical expertise to support coherence with related Defence projects, particularly in the areas of simulation, data gathering/evaluation and digital systems.
  • Detailed understanding of digital and business architecture.
  • Organisation and cultural change management.
  • P3M and MSP understanding to support programme management and scheduling.
  • Options analysis, including generation of a Concept of Analysis, decision support and articulation of an economic case (COEIA) for a business case.
  • Risk, assumptions, issues, dependencies and opportunities (RAIDO) management.
  • Benefits analysis, including profiling and production of a benefits realization plan.
  • Programme and project scheduling using MS Project Online.
Nice-to-have skills and experience
  • Knowledge of commercial matters and the tender process.
  • Knowledge of collective training marketplace.

How suppliers will be evaluated

All suppliers will be asked to provide a written proposal.

How many suppliers to evaluate
5
Proposal criteria
  • Demonstration of the required knowledge, skills and experience
  • Approach and methodology
  • How the approach or solution meets user needs
  • How the approach or solution meets your organisation's policy or goal
  • Ability to deliver the work on time
  • How they've identified risks and dependencies and offered approaches to manage them
  • Team structure and ability to provide continuity of staff
  • Value for money
Cultural fit criteria
  • Work collaboratively with a wide range of stakeholders across Defence and Industry
  • Transfer knowledge and experience to enhance MOD staff development
  • Identify risks/issues, develop solutions and make recommendations
  • Use initiative and work with limited guidance
  • Can work with clients with low Technical expertise
  • Take responsibility for their work
  • Be transparent and collaborative when making decisions
  • Have a no-blame culture and encourage people to learn from their mistake
  • Challenge the status quo
Payment approach
Time and materials
Additional assessment methods
  • Case study
  • Work history
Evaluation weighting

Technical competence

50%

Cultural fit

20%

Price

30%

Questions asked by suppliers

1. Will the selected tenderer for this TFCF capability be restricted or prohibited in any way from bidding on other CTTP contracts, in particular the primary role of system manager/delivery partner?
The selected tenderer for this requirement is not be restricted or prohibited in bidding for any future CTTP work.
2. Please could the Authority confirm the weighting of marks for each of the 100 word responses?
There is no weighting against each question, each question will be scored either 0 (Not met or no evidence), 1 (Partially met), 2 (Met) or 3 (Exceeded). We have allocated out of the 50% Technical marking, 35% technical, 10% written proposal and 5% nice to have.
3. Are you able to provide us with the Statement of Requirement (SOR) to ensure that we fully understand the opportunity.
The Statement of Requirement can be requested via email from sacha.king-Botha100@mod.gov.uk
4. What is contract value for this opportunity? Please provide details of the budget available for this work.
The Authority will not be releasing the budget as we want to achieve value for money through competition.
5. Please Refer to Question 1. The answer to this question has now been updated to the following;
This answer replaces the initial answer given to Question 1; Given the fact that the successful bidder would have access to commercially sensitive material, the successful bidder would have to be excluded from a future competition for a strategic partner to CTTP.
6. Please confirm – the full written proposal will be required after initial down select to 5 bidders i.e. the written proposal will not be required until after the stated deadline (9th Sept)?
The successful down-selected bidders will be issued a template in order for a full written proposal, cultural fit and price to be submitted.