This opportunity is closed for applications

The deadline was Friday 7 August 2020
Geospatial Commission

Housing & Planning FAIR data project Discovery & Alpha roadmap

14 Incomplete applications

10 SME, 4 large

20 Completed applications

15 SME, 5 large

Important dates

Published
Friday 24 July 2020
Deadline for asking questions
Friday 31 July 2020 at 11:59pm GMT
Closing date for applications
Friday 7 August 2020 at 11:59pm GMT

Overview

Summary of the work
The Geospatial Commission aims to improve the findability and accessibility of housing and planning data through the development of a trusted portal.
The discovery and alpha roadmap will provide user research, review existing services/portals to inform the digital solution and outline possible strategies/plans for solution implementation.
Latest start date
Tuesday 1 September 2020
Expected contract length
3 months
Location
No specific location, eg they can work remotely
Organisation the work is for
Geospatial Commission
Budget range
£60,000 - £80,000

About the work

Why the work is being done
The Geospatial Commission needs to appoint a supplier to deliver the discovery phase and outline a roadmap for the alpha phase of the Housing and Planning FAIR (findable, accessible, interoperable, reusable) data project. The objective of the H&P FAIR data project is to address inefficiency around the use of geospatial data in housing and planning by improving its findability and access through the development of a trusted portal. Discovery will explore user needs and feasibility of creating a digital solution whereby users can access various housing and planning data from one trusted portal.
Problem to be solved
The discovery will need to analyse existing government portal services and other UK portals that include housing and planning data, establish user needs, investigate data sharing, identify opportunities that will support our digital roadmap, identify possible delivery partners that would be able to own and manage the portal and service long term and provide a cost analysis .
The alpha road map will outline suitable options that will demonstrating technical, contractual and legal feasibility. See Annex 1 for additional information and guidance. https://docs.google.com/spreadsheets/d/1Sm8uY1D9YcVulhKaAis3Kzzei-ygXi2xO0otD8A_5zY/edit?usp=sharing
Who the users are and what they need to do
As a housing and planning data user, I need a simple website to use, so that I can easily find and access housing and planning data that has standard data licencing, is available in standard formats and metadata, from various data owners in one location.

I need to be able to view and download housing and planning data in CVS formats. I also need a summary of each data set e.g. licence information, the type of data, suggestions of how the data can be utilised and interact with other data sets.
Early market engagement
Market engagement for Alpha and Beta will begin once the Discovery phase is completed and it is clearer to the Geospatial Commission what the Alpha phase will consist of and what that proposed solution could look like.
Any work that’s already been done
The Geospatial Commission has some findings from the existing Bringing together housing, land and planning geospatial datasets webpage, which will be shared with the appointed supplier.

https://www.gov.uk/government/publications/bringing-together-housing-land-and-planning-geospatial-datasets
Existing team
The supplier will be expected to lead and deliver on discovery phase and alpha road map activity. The Geospatial Commission's Housing and Planning team consists of the Senior Projects Manager, Project Manager, Data Standards Lead and Techical Adviser/Business Analyst (Contractor). The Geospatial Commission Housing & Planning team will attend progress meetings with the supplier and feed into key workshops or user focussed activity, as necessary.
Current phase
Not started

Work setup

Address where the work will take place
The supplier will work from their own premises but will need regular meetings with the Geospatial Commission.The Geospatial Commission is based at 100 Parliament Street, London, SW1A 2BQ. The Supplier shall be expected to attend meetings remotely or at this location if and when Covid-19 social distancing restrictions are lifted. The purpose of these meetings will be for contract reviews and progress checks. There is a substantial element of the task involving direct contact with user groups and the team should have the ability to travel to other locations as required to meet users or host user research.
Working arrangements
The supplier will need to work for approximately 6 weeks on the discovery and 2 weeks weeks on the Alpha roadmap. The supplier is expected to meet (virtual or face to face, as appropriate) with the Housing & Planning team and stakeholders, as required for meetings, workshops and show and tells. There may be a need to meet more frequently in the initial phase of work as the plan, scope and deliverables are agreed. Expenses should be covered within the project budget. The supplier is expected to lead on all discovery phase and alpha road map activity and outputs.
Security clearance

Additional information

Additional terms and conditions
The resulting outputs shall be the intellectual property of the Customer. The analysis, information and data collected, interim and final outputs, shall also be the property of the Customer. The Supplier shall not disclose the outputs (either in part or in full) to any third parties prior to publication by the Customer, unless the Customer gives expressed written consent to do so.

Skills and experience

Buyers will use the essential and nice-to-have skills and experience to help them evaluate suppliers’ technical competence.

Essential skills and experience
  • Have 3+ years experience conducting user experience research
  • Have 3+ years experience establishing and validating user needs for digital services in a central or local government context
  • Have 3+ years experience managing complex projects and excellent project management skills
  • Have in-depth understanding of user-centered research, design principles, methods and tools
  • Experience of identifying users of digital services in the public domain and securing their participation in user research
  • Experience of effective engagement with current and potential users, including assisted digital users
  • Have experience of delivering user journey mapping and/or service blueprinting
  • Have excellent analytical, problem solving, written and verbal communication skills
  • Proven experience of organising, managing, executing and analysing usability test sessions
  • Evidence of working of developing standard interfaces and data exchange portals
  • Proven ability to support a flexible way of working, making late changes to plans and re-formulating to maintain project progress against timelines
  • Knowledge of housing and planning sector and housing data
  • Knowledge and experience of delivering digital services to the Government Digital Service (GDS) service standard and design principles
  • Have experience of transferring knowledge to internal staff
  • Have availability of resources to be able to start as soon as possible.
Nice-to-have skills and experience
  • Experience of taking a service through the GDS service assessment process
  • Experience of working in/with public sector teams, particularly those with no/limited experience of Agile, in Discovery and iterative development
  • Have demonstrable experience of working in a culture of continuous delivery and improvement
  • Experience of online transactional services
  • Experience of leading Discovery and Alpha phases within the public sector
  • Provide evidence of producing tangible outputs and not just research reports
  • Experience of delivering the expected outcomes for Discovery and Alpha phases
  • Demonstrate a successful approach to completion of required GDS Service Assessment, Security Health Check, Penetration Testing, Service Readiness, and release reviews as part of quality and acceptance tests
  • Proven track record in the building and development of automated testing procedures
  • Have experience of successfully delivering a minimal viable product/proof of concept for successful delivery of a robust product into a 'live' environment on behalf of a government department.
  • Have geospatial data skills

How suppliers will be evaluated

All suppliers will be asked to provide a written proposal.

How many suppliers to evaluate
5
Proposal criteria
  • Identify the approach and methodology to project planning and delivery; how the approach/solution meets our goals and user needs, how these will be reflected in the outcomes and outputs delivered(10%)
  • Knowledge and understanding of existing and potential Geospatial Commission in-house and outsourced capabilities and demonstrate how these capabilities will be considered for final options and recommendations (10%)
  • Relevant knowledge of the proposed team and understanding of housing and planning sector and housing data (10%)
  • Detailed resource plan and estimated time frames for the work – demonstrating how supplier and external resource will be used and at what stage (10%)
  • Demonstrate how the requirements will be integrated into the project and provide an outline of outputs to be delivered (5%)
  • Demonstrate how risks and dependencies will be identified and what approaches will be used to manage them (5%)
  • Suppliers must demonstrate their experience in designing and developing end to end solutions (including front and back end) through a range of previous work for customers on similar scales (5%)
  • Why you think your approach offers the Geospatial Commission value for money in the context of this project? (5%)
Cultural fit criteria
  • Experience working with public sector organisations and local government (10%)
  • Future focused, striving to deliver best possible solution/concept (5%)
  • Work well in a collaborative agile team and transparently as an extension to our team, proactively and positively sharing all information relating to research, findings and decision making (5%)
Payment approach
Fixed price
Additional assessment methods
  • Work history
  • Presentation
Evaluation weighting

Technical competence

60%

Cultural fit

20%

Price

20%

Questions asked by suppliers

1. Following Stage 1 down select, will successful suppliers be issued with further information before proposal submission?
The information included in the advert is all the requirement information we have. Therefore, it is not expected that further requirement information will be issued to shortlisted suppliers before proposal submission.
2. Can you advise on the timescales post Stage 1 submission please?
Application deadline Friday 7 August 2020 at 11:59pm GMT
Shortlist based on evidence (usually 1 week for shortlisting)
Invite shortlisted suppliers to further competition (approx 1 week request for proposal)
3. Following Stage 1 down select, will successful suppliers be issued with further information before proposal submission?
Additional information included in response - The information included in the advert is all the requirement information we have. Therefore, it is not expected that further requirement information will be issued to shortlisted suppliers before proposal submission. It is expected that the supplier will submit a proposal that best addresses the high level requirements outlined as well as identifying gaps that may need to be addressed.
4. Typo that cannot be amended found in the - Who the users are and what they need to do section of the advert, with reference to CVS instead of CSV.
Wording should be - As a housing and planning data user, I need a simple website to use, so that I can easily find and access housing and planning data that has standard data licencing, is available in standard formats and metadata, from various data owners in one location.

I need to be able to view and download housing and planning data in various formats e.g CSV. I also need a summary of each data set e.g. licence information, the type of data, suggestions of how the data can be utilised and interact with other data sets.
5. When responding to skills and experience questions, are we able to use more than 1 example?
Yes
6. Does the budget range mentioned include or exclude VAT?
The budget range excludes VAT
7. Would Geospatial Commission consider a COTS solution for data sharing as an alternative to a bespoke portal?
If the findings of the discovery phase identified that a COTS solution would be more suitable for what was trying to be achieved, a case would be put forward to senior management and go through an approval process for consideration.
8. 'Have experience of transferring knowledge to internal staff' – Does 'internal staff' in this context refer to staff within the Geospatial Commission, delivery partner or end users?
Staff within the Geospatial Commission during this phase of the project.
9. Could the outputs of the Geo6 projects referred to in the 'activity and outputs guidance' be shared? Or will this only be shared to the awarded supplier?
Geo6 outputs will be shared with the awarded supplier.
10. Several questions (such as 'Proven track record in the building and development of automated testing procedures') refer to processes which would typically occur beyond Discovery or Alpha Roadmap. As this is a Discovery and Alpha Roadmap project, can the Geospatial Commission explain why these questions may be relevant? Is it expected that the service provider for this project would need to deliver all GDS phases?
The 'Proven track record in the building and development of automated testing procedures' is in the nice to have skills section and has been included as an additional measure should all bidding suppliers meet the essential criteria. This criteria also gives the customer confidence that the supplier has been involved in all stages of solution development and delivery and knows what to investigate during the discovery phase and what to include in the alpha roadmap. The supplier is being hired to deliver the discovery/alpha roadmap phase only but may want to bid for future phases, if the project progresses.