Palace of Westminster Restoration and Renewal Programme

Strategic Change Assist - Initial Operating Model

Incomplete applications

16
Incomplete applications
14 SME, 2 large

Completed applications

17
Completed applications
14 SME, 3 large
Important dates
Opportunity attribute name Opportunity attribute value
Published Friday 7 February 2020
Deadline for asking questions Friday 14 February 2020 at 11:59pm GMT
Closing date for applications Friday 21 February 2020 at 11:59pm GMT

Overview

Overview
Opportunity attribute name Opportunity attribute value
Summary of the work Discover the nature of the R&R Programme
Understand & define the nature of the change required for next stages
Develop agreed change methodology / strategy / roadmap
Develop outline target state to be further developed later
Develop a rough order of magnitude estimate for achieving the objectives
Latest start date Monday 2 March 2020
Expected contract length 8 weeks
Location London
Organisation the work is for Palace of Westminster Restoration and Renewal Programme
Budget range £393,000

About the work

About the work
Opportunity attribute name Opportunity attribute value
Why the work is being done The Restoration & Renewal programme is starting up in earnest. Given activation of the provisions in the Parliamentary Building Act 2019.
The dedicated Delivery Authority which will deliver the complex, multi-billion, multi-year programme is forming. The Delivery Authority needs to be correctly configured in order to arrive at a sound business case and make the required preparations before main works commence.
This work is required to define a target state, develop a target operating model and manage a strategic change of the existing arrangements into the new arrangements.
Problem to be solved Develop an agreed target state for how the R&R Programme should be configured in the period October 2020 - October 2021. Develop the Target Operating Model, Business Process Model and Change Strategy & Plan than can be used to transition the current parties working on R&R into the new target state by October 2020.
Who the users are and what they need to do All the parties working on/in R&R and those associated with the programme should be considered in scope for a change event. This is a number of around 2,000 people.

As a PARTICIPENT IN THE R&R PROGRAMME, I need to WORK IN A NEW, DEFINED WAY, so that, I CAN BE PART OF THE NEWLY ESTABLISHED R&R SPONSOR BODY & DELIVERY AUTHORITY, THIER SUPPLY CHAIN & ASSOCIATED PARTIES, IN AN EFFICIENT & EFFECTIVER MANNER
Early market engagement
Any work that’s already been done
Existing team This team will work with the Senior Leadership team of the Restoration & Renewal Programme and other members of the team to develop an agreed target state, change methodology and change strategy / roadmap
Current phase Not started

Work setup

Work setup
Opportunity attribute name Opportunity attribute value
Address where the work will take place Westminster, London SW1
Working arrangements We expect the team to work onsite a minimum of 3 days, but as required for face to face meetings and engagement with the R&R Org1, Workstream 1 and R&R Data & Digital Team and suppliers.

Expenses will not be paid.
Security clearance Parliamentary Security Clearance will be required. No other Government clearance is valid.

Additional information

Additional information
Opportunity attribute name Opportunity attribute value
Additional terms and conditions

Skills and experience

Buyers will use the essential and nice-to-have skills and experience to help them evaluate suppliers’ technical competence.

Skills and experience
Opportunity attribute name Opportunity attribute value
Essential skills and experience
  • Demonstrate your ability to deliver strategic change within FTSE500 sized organisation
  • Demonistrate that you can deliver change at pace
  • Demonstrate how you r target operating models adapt to co-exist with disruptive technological change
  • Demonstrate how the ability to adapt to change is baked into your strategic target operating models
  • Demonstrate how your models address people's ability and agility to change.
Nice-to-have skills and experience

How suppliers will be evaluated

All suppliers will be asked to provide a written proposal.

How suppliers will be evaluated
Opportunity attribute name Opportunity attribute value
How many suppliers to evaluate 3
Proposal criteria
  • Proposed delivery team's Experience
  • Approach and Methodology
  • Case Studies
  • Price
Cultural fit criteria
  • Work as a team with our organisation and other suppliers
  • Be transparent and collaborative when making decisions
Payment approach Capped time and materials
Additional assessment methods
Evaluation weighting

Technical competence

60%

Cultural fit

20%

Price

20%

Questions asked by suppliers

Questions asked by suppliers
Supplier question Buyer answer
1. Is there a prerequisite level of clearance required in order to obtain Parliamentary Security Clearance and will the client facilitate the process for obtaining Parliamentary Security Clearance for successful applicants? Yes, we will facilitate parliamentary security clearance, however you must confirm your own Baseline Personnel Security Standard (BPSS) Checks .
2. You have stated that Parliamentary Security Clearance will be required. Do we already need to have this in order to bid for the tender? Or is this something we can put our team through at the start of the project, with your help? You do not require Parliamentary Security Clearance in order to bid for the tender. We will facilitate Parliamentary Security Clearance for the successful bidder, however you will need to ensure you have performed your own Baseline Personnel Security Standard (BPSS) Checks.
3. Please can you advise whether there is an incumbent? There is no incumbent.
4. Is this an opportunity that you would use and SME? We would consider using a small to medium sized enterprise.
5. Can you advise what has driven the specific budget range? This is our estimate of the amount of work required to perform Discovery and proposed an initial target operating model.
6. Is the stated budget solely for this piece of work or does it cover the other work streams with which the supplier will need to engage (org1, digital & Data teams etc...)? The budget is solely for this piece of work.
7. Will personal data be processed or handled by the engagement team (expect client contact data required for day-to-day interaction)? No personal data will be processed or handled by the engagement team, other than contact details of those required for day to day interaction.
8. What are the areas of ROM costs to be included in the outputs? The cost of the change for each stage as developed within the proposed route-map.
9. What type and level of processes are to be mapped? A business architecture, that defines the business strategy, governance, organisation and key business processes.
10. Is the requirement to design a target operating model to implement the Delivery Authority, or is it a TOM to mobilise the transformation programme? The requirement is to design a target operating model for the Delivery Authority and Sponsor Body, not to perform the transformation programme.
11. How much progress has been made to set up the Delivery Authority e.g. have all the roles been recruited to, has all the governance been set up etc The delivery authority is set up in part with some key roles including a Chair and Chief Exec recruited. The rest of the roles and structure are to be developed by the Chief Exec. A governance framework has been developed in draft and is subject to the structure developed by the Chief Exec.
12. In section "why the work is being done" it states "manage a strategic change" can you confirm this is a subsequent activity to be undertaken outside of scope for this work package? Managing the strategic change is outside of the scope of this procurement.
13. Please can you clarify the reference to FTSE500, is this reference to the FTSE NASDAQ 500 Index? An organisation large enough to be within the top 500 organisations by revenue in the UK.
14. It is stated the supplier will work with the Senior Leadership and "other" members of the team, please can you specify number of resources the supplier is expected to engage? It is expect that fewer than 15 people on the programme will need to be consulted.
15. Has any of the work or preparatory work started either by internal or external resources prior to this opportunity being published? Yes, and this is not published. It will be shared with the successful candidates following completion of their parliamentary security clearance.