Powys County Council plus other Local Authorities

Small Business Rates Review

9
Incomplete applications
7 SME, 2 large
2
Completed applications
2 SME, 0 large
Published Thursday 2 January 2020
Deadline for asking questions Thursday 9 January 2020 at 11:59pm GMT
Closing date for applications Thursday 16 January 2020 at 11:59pm GMT

Overview

Summary of the work Identification of Business properties for differing Councils in our Hub where potential small business rates relief is inaccurate and needs challenging.
Latest start date Sunday 1 March 2020
Expected contract length
Location No specific location, eg they can work remotely
Organisation the work is for Powys County Council plus other Local Authorities
Budget range payment as a licence fee or as a % paid to the supplier of successfully changed relief levels

About the work

Why the work is being done to increase business rates income for the local authorities we work with.The supplier must provide accurate information of business properties in local government areas that Powys work with, that have a small business rates relief and where that relief has a risk of being inaccurate. The Supplier must also provide evidence and reports to substantiate any discrepancies identified within set timescales.
Problem to be solved Councils need to increase rateable values of any properties that have a small business rates relief and they are potentially inaccurate and need to be challenged and potentially amended.
Who the users are and what they need to do as a local authority we need to be able to access review analysis and evidence online and via reports in respect of challenging and changing reliefs.
Early market engagement
Any work that’s already been done
Existing team The successful supplier will be working with the Income and Awards team
Current phase Not applicable

Work setup

Address where the work will take place supplier to work remotely
Working arrangements supplier to work remotely
Security clearance

Additional information

Additional terms and conditions

Skills and experience

Buyers will use the essential and nice-to-have skills and experience to help them evaluate suppliers’ technical competence.

Essential skills and experience
  • have evidence of working with local authorities
  • be able to provide a risk based analysis of the potential risk of error or fraud in the small business rates relief group
  • be able to provide an online platform for the Council to use to view analysis with ability to download with evidence for changes
  • Provide ICT compliance security levels that cohere or are better than Council's standard
  • Provide GDPR processing arrangement that is legally compliant and are acceptable to the Council
  • must be able to demonstrate sucess level of risk based analysis
Nice-to-have skills and experience

How suppliers will be evaluated

All suppliers will be asked to provide a written proposal.
How many suppliers to evaluate 3
Proposal criteria
  • Technical Solution
  • Approach and methodology
Cultural fit criteria
  • work as a team with our organisation and other local authorities and agencies
  • share knowledge and experience with the team
  • look to develop the service in line with our changing needs
Payment approach Fixed price
Additional assessment methods
Evaluation weighting

Technical competence

25%

Cultural fit

5%

Price

70%

Questions asked by suppliers

1. Can we find out the following;
• Contract length

• Available Budget

• Phase i.e. Discovery 		Contract length - Preference is for a 3 year with potential 2 year extension option

Available Budget - We have requested that we make payment for this contract as a % of the successful additional revenue generated. Therefore as the payment is made from additional revenue created it is not possible to provide an answer to that question.

• Phase i.e. Discovery
This question relates to an agile project approach which is not applicable to the nature of the requirement asked for.
2. Can we find out the following:
Available Budget 		Available Budget - This was the same question as previous BUT was only part answered. So it is published again here in full for clarity.

We have requested 2 options
1) a licence cost for this review - For this one we are looking for a fixed cost licence fee based on our requirements. Therefore there is no set budget as such.
or
2) as a % of the successful additional revenue generated. For this one as the payment is made from additional revenue it is not possible to provide an answer to that question.
3. What is the budget for the work? We have requested 2 options
1) a licence cost for this review - For this one we are looking for a fixed cost licence fee based on our requirements. Therefore there is no set budget as such.
or
2) as a % of the successful additional revenue generated. For this one as the payment is made from additional revenue it is not possible to provide an answer to that question.
4. Is this opportunity open to companies based in EU, outside Ireland? It is open to EU suppliers. However the data needs to be held in the UK