Awarded to Synergize Consulting

Start date: Monday 25 November 2019
Value: £45,000
Company size: SME
Home Office Police and Public Protection Technology (PPPT)

Home Office Police and Public Protection Technology (PPPT) Programme Planner

18 Incomplete applications

17 SME, 1 large

30 Completed applications

29 SME, 1 large

Important dates

Thursday 3 October 2019
Deadline for asking questions
Monday 7 October 2019 at 11:59pm GMT
Closing date for applications
Thursday 10 October 2019 at 11:59pm GMT


Specialist role
Programme manager
Summary of the work
Establishing and maintaining End-2-End Programme Plan
• Holding teams accountable for updates to Programme plans.
• Maintain Programme dependency and milestones tracking to feed reporting.
• Generating MI reports.
• Establish &maintain set of reporting tools and templates for Programme governance needs.
• Drive Planning and Reporting standards across Programme.
Latest start date
Monday 4 November 2019
Expected contract length
Up to 12 months. The Initial SoW will be for 6 months.
South East England
Organisation the work is for
Home Office Police and Public Protection Technology (PPPT)
Maximum day rate
£450 per day maximum. Higher day rates will not be considered due to budget constraints.

About the work

Early market engagement
Who the specialist will work with
The specialist will work as part of the Programme team liaising with the Portfolio PMO and will engage with the different stakeholders from wider DDaT as well as all portfolios / programme projects / work streams.
Outputs from this post will be used internally and externally at Programme and Portfolio levels and may also be used to feed external communications such as awareness campaigns and briefings to the media and Law Enforcement organisations.
What the specialist will work on
• Establishing and maintaining the LECN Integrated End-2-End Programme Plan;
• Holding teams accountable for regular updates to the Project and Programme plans;
• Maintain Programme dependency and milestones tracking to feed Programme reporting;
• Generating Management Information (MI) reports;
• Provide planning guidance and support to all workstreams;
• Establish and maintain a standard set of reporting tools and templates in line with Programme governance needs;
• Drive the adoption of Planning and Reporting standards across the Programme.

Work setup

Address where the work will take place
Bernard Weatherill House, 8 Mint Walk, Croydon, CR0 1EA

There will also be a requirement to work at Home Office, 2 Marsham Street, London SW1P 4DF.
Working arrangements
A typical working day is 9am-5pm, however working outside of these hours may be required due to business/project need. The role requires flexibility as individuals may be required to work at any of the Customer premises and/or at supplier sites.
The role is currently deemed out of scope of the IR35 regulations. However, at the point of contract award to a successful supplier, the IR35 assessment will be re-visited based on the individual circumstances of the DOS Specialist.
Security clearance
Must be prepared to obtain SC level security clearance, required for access to Home Office facilities/deliverables, if not already SC cleared. Must also be prepared to undergo NPPV-3 (Non-Policing Personnel Vetting Level 3).

Additional information

Additional terms and conditions
T&S will not be payable for travel to sites within the M25. Travel outside of the M25 will be subject to Home Office T&S policy.

Skills and experience

Buyers will use the essential and nice-to-have skills and experience to help them evaluate suppliers’ technical competence.

Essential skills and experience
  • Experience of working as an experience Programme Planner on large scale, complex IT programme(s).
  • Extremely proficient in MS Project including dependency management and critical path tracking.
  • Experience of driving multiple suppliers to ensure the master, Programme plan (and associated reporting artefacts) are provided in line with regular governance cycles.
  • Experience in generating Management Information (MI) reports, ideally automatically, for multiple audiences including project reviews, programme delivery review, leadership team and board executives.
  • Excellent written and verbal communication skills, providing effective summaries & briefings for all stakeholders including material which could be used for external audiences.
  • Ability to be proactive, and able to work in a fast-paced environment, managing their own time and priorities effectively.
  • Strong interpersonal skills and the ability to build effective relationships with colleagues at every level within an organisation.
  • Close attention to detail, good organisational skills, and the ability to develop and implement effective processes.
Nice-to-have skills and experience
  • Understanding of a range of structured programme and project management methodologies including Agile and PRINCE2.
  • Experience of planning within the context of multiple commercial constructs with multiple suppliers.

How suppliers will be evaluated

All suppliers will be asked to provide a work history.

How many specialists to evaluate
Cultural fit criteria
  • Seek constructive outcomes in discussions.
  • Actively involve colleagues and partners to deliver an outcome.
  • Challenge assumptions but remain willing to compromise when it's beneficial to progress.
  • Make recommendations for decisions and options.
Additional assessment methods
  • Reference
  • Interview
Evaluation weighting

Technical competence


Cultural fit




Questions asked by suppliers

1. What is the IR35 status?
This is assessed as being outside IR35 however this will be checked prior to contract award.
2. Is there an incumbent?
There is no incumbent.
3. Would you consider a fixed price SOW to deliver the outcome including training and mentoring a Civil Servant up to expert level Planner?
4. Is the desired working pattern for the specialist to be full time, working 5 days a week – excluding bank holidays?
Yes, in addition, the office will be shut over Christmas from 16th Dec 2019 to 3rd Jan 2020 inclusive.