Department for Education

Lead Technical Architect - Teacher Services

Incomplete applications

40
Incomplete applications
39 SME, 1 large

Completed applications

31
Completed applications
30 SME, 1 large
Important dates
Opportunity attribute name Opportunity attribute value
Published Thursday 17 October 2019
Deadline for asking questions Monday 21 October 2019 at 11:59pm GMT
Closing date for applications Thursday 24 October 2019 at 11:59pm GMT

Overview

Overview
Opportunity attribute name Opportunity attribute value
Specialist role Technical Architect
Summary of the work DfE requires a Lead Technical Architect to provide technical leadership to product teams across an established and growing service line.
The specialist will be providing technology strategy and guidance to agile product teams and ensuring architecture and development are conducted in line with GDS standards.
Latest start date Monday 25 November 2019
Expected contract length 12m+option to extend 6m. SOW1 expected to be 6m. Any further SOW subject to approvals.
Location London
Organisation the work is for Department for Education
Maximum day rate £850.00

About the work

About the work
Opportunity attribute name Opportunity attribute value
Early market engagement None.
Who the specialist will work with The team consists of Service Owner, Product Managers, Delivery Managers, Developers, User Researchers, Business Analysts, Content Designers, Deputy Directors and is made up of a mixture of Civil Servants and Suppliers.
What the specialist will work on Supporting and guiding teams in the development of services across the service line. Working closely with the Service Owner and their leadership team. Setting good practices for software development and delivery. Engaging with third-parties on integrations and other matters. Preparing services to go through the GDS Service Standard Assessment. Contributing to and directing growth of a development community. Engaging in wider organisation architecture and security governance transformation in line with digital delivery. Helping with the operational and support model for services. Review and input on resourcing requirements for technical specialists.

Work setup

Work setup
Opportunity attribute name Opportunity attribute value
Address where the work will take place Department for Education
20 Great Smith St
Westminster
London
SW1P 3BT
Working arrangements Co-located working principally from the DfE's London office, maximising opportunity for engagement with the delivery teams and stakeholders. In relation to expenses, this must be included in the contract sum, there is not a separate budget for expenses. Operate a standard agile methodology: daily stand-ups, sprint planning, sprints, retrospectives, show and tells. Supplier will lead by being a role model in agile working.
Security clearance BPSS as a minimum.

Additional information

Additional information
Opportunity attribute name Opportunity attribute value
Additional terms and conditions Standard Framework and Call Off T&Cs. Any expenses must be pre-agreed and comply with DfE Travel and Subsistence Policy. Primary work location in SoW will not attract expenses. Contract and Vendor Management will form a key part of governance. Suppliers will be expected to cooperate in a manner that fosters healthy working relationships and quality delivery. Suppliers must provide sufficient guarantees to meet the requirements of GDPR in line with PPN 03/17 Changes to Data Protection Legislation & GDPR.

Skills and experience

Buyers will use the essential and nice-to-have skills and experience to help them evaluate suppliers’ technical competence.

Skills and experience
Opportunity attribute name Opportunity attribute value
Essential skills and experience
  • Have experience leading technical teams and delivering user-focused services in a large organisation.
  • Demonstrate strong software development and application architecture experience using open source technologies.
  • Have experience of Ruby on Rails.
  • Be able to adapt quickly to new technologies.
  • Demonstrate experience scaling online services.
  • Demonstrate awareness of emerging security issues.
  • Be able to read and understand solution design documentation.
  • Have experience of prioritising work in a fast, user-centric environment.
  • Understand agile environments, continual delivery techniques and devops cultures.
  • Be able to influence senior management and communicate with both technical and non-technical audiences.
  • Have experience of working to the GDS Service Standard, Technology Code of Practice and taking services through assessments.
  • Understand technical governance and be able to participate in or deliver the assurance of a service.
  • Be capable of producing strategy for technology that meets user and business needs (able to create, refine and challenge patterns, standards, policies, roadmaps and vision statements).
Nice-to-have skills and experience
  • Have the ability to influence how digital services are delivered, both at DfE and across government.
  • Have an awareness to budget in an on-demand environment and an understanding of legal implications.
  • Have experience of cloud technologies, infrastructure-as-code, enterprise integration tools and extract, transformation and load (ETL) tools.
  • Have experience designing and implementing secure systems.
  • Have experience mentoring technical staff and managing stakeholders
  • Have experience working in a dynamic organisation with rapidly expanding users and changing requirements.
  • Have experience of forming government best practices, standards and policies.
  • Have experience initiating projects, participating in workshops to gather user needs and building prototypes.
  • Be willing to travel to client locations and activities on occasion.

How suppliers will be evaluated

How suppliers will be evaluated
Opportunity attribute name Opportunity attribute value
How many specialists to evaluate 3
Cultural fit criteria
  • Demonstrate their approach to engaging with internal senior stakeholders undergoing cultural change and how this will support project success.
  • Demonstrate how they will work transparently, collaboratively and share their approach with the DfE project team and seek actionable feedback.
  • Demonstrate their approach to knowledge and skills transfer to permanent members of staff.
  • Describe recent (within the last 3 years) experience working in the public sector or other highly regulated sector.
  • Explain how they will ensure collaboration at all levels of the project and programme delivery between users, team members and management, giving examples of where they have taken this approach.
Additional assessment methods
  • Reference
  • Interview
Evaluation weighting

Technical competence

60%

Cultural fit

20%

Price

20%

Questions asked by suppliers

Questions asked by suppliers
Supplier question Buyer answer
1. What is the IR35 status? DfE has assessed that the intermediaries legislation does not apply to this role. The role is considered outside of IR35.
As per DOS guidance, DfE may check that the specialist is working outside IR35, by either:
- getting advice from our HR department
- use of HMRC’s online tool to check a specialist is working ‘off-payroll’
2. Can you please confirm if there is an incumbent? There is a current incumbent, who will shortly be moving to take up a different role.
3. The brief states: "Co-located working principally from the DfE's London office", can you please confirm where the secondary office is located and how much of the specialist's time will be spent at each location? Occasional travel to Manchester and Coventry may be required, estimated at around 2-3 times per month.
4. Will you provide BPSS clearance? The supplier will be responsible for ensuring they work according to the Baseline Personnel Security Standard (BPSS).
5. The listed skills and experience (both essential and nice to have) are extensive and cover a lot of ground. Could you clarify the core skill set you are looking for in this specialist please? This requirement is for a Lead Technical Architect which requires extensive skills and experience. The core skill set required is detailed in the "essential skills and criteria" section.
6. Hello, there are over 20 questions on this matrix that will require a consultant to complete in 100 words and the STAR system in order to qualify. From exprerience, it is almost impossible to get any really good Architects to go throught this when there are easier routes to a project if they have these skills. Are you able to reduce this please? This requirement is for a Lead Technical Architect which requires extensive skills and experience. We appreciate the time and effort required to apply for opportunities, and encourage any suppliers with specialists who are able to fully meet the criteria, to support their specialists through the process.
7. What are the timescales and process for shortlist evaluation? We plan to confirm shortlisted suppliers by 31 October 2019 dependent on the volume of applications, earlier if possible.
We would request suppliers to be prepared to submit work histories by the end of the day on 1st November if shortlisted.
We are expecting interviews for shortlisted suppliers to take place 4-6 November. Interviews will be conducted by phone and will last 1 hour.
We expect to confirm the successful supplier during week commencing 11 November.
These timelines are subject to change.
8. Do I need to submit anything for shortlist evaluation? We would request suppliers to be prepared to submit work histories by the end of the day on 1st November if shortlisted.
9. What are the expected dates for interviews? We are expecting interviews for shortlisted suppliers to take place 4-6 November. Interviews will be conducted by phone and will last 1 hour.
10. Is there a current incumbent? There is a current incumbent, who will shortly be moving to take up a different role.
11. Can the Authority confirm if they are working with an incumbent supplier? There is a current incumbent, who will shortly be moving to take up a different role.
12. Is there a current incumbent? There is a current incumbent, who will shortly be moving to take up a different role.
13. Is there an incumbent in place? There is a current incumbent, who will shortly be moving to take up a different role.
14. Hello, can you confirm if you have a current incumbet in this role please? There is a current incumbent, who will shortly be moving to take up a different role.
15. Is this work considered "on payroll" or "off payroll" with regards to IR35? DfE has assessed that the intermediaries legislation does not apply to this role. The role is considered outside of IR35.
As per DOS guidance, DfE may check that the specialist is working outside IR35, by either:
- getting advice from our HR department
- use of HMRC’s online tool to check a specialist is working ‘off-payroll’
16. Is this role outside of IR35? DfE has assessed that the intermediaries legislation does not apply to this role. The role is considered outside of IR35.
As per DOS guidance, DfE may check that the specialist is working outside IR35, by either:
- getting advice from our HR department
- use of HMRC’s online tool to check a specialist is working ‘off-payroll’
17. Please could you confirm the IR35 status for this role? DfE has assessed that the intermediaries legislation does not apply to this role. The role is considered outside of IR35.
As per DOS guidance, DfE may check that the specialist is working outside IR35, by either:
- getting advice from our HR department
- use of HMRC’s online tool to check a specialist is working ‘off-payroll’
18. Please can you advise if this requirement is outside of IR35? DfE has assessed that the intermediaries legislation does not apply to this role. The role is considered outside of IR35.
As per DOS guidance, DfE may check that the specialist is working outside IR35, by either:
- getting advice from our HR department
- use of HMRC’s online tool to check a specialist is working ‘off-payroll’
19. Is this deemed inside or outside IR35? DfE has assessed that the intermediaries legislation does not apply to this role. The role is considered outside of IR35.
As per DOS guidance, DfE may check that the specialist is working outside IR35, by either:
- getting advice from our HR department
- use of HMRC’s online tool to check a specialist is working ‘off-payroll’
20. Can the authority please confirm the IR35 status of this role and also if there is a current incumbent DfE has assessed that the intermediaries legislation does not apply to this role. The role is considered outside of IR35.
As per DOS guidance, DfE may check that the specialist is working outside IR35, by either:
- getting advice from our HR department
- use of HMRC’s online tool to check a specialist is working ‘off-payroll’

There is a current incumbent, who will shortly be moving to take up a different role.
21. Could you please confirm if this role will be inside or outside IR35? DfE has assessed that the intermediaries legislation does not apply to this role. The role is considered outside of IR35.
As per DOS guidance, DfE may check that the specialist is working outside IR35, by either:
- getting advice from our HR department
- use of HMRC’s online tool to check a specialist is working ‘off-payroll’
22. What is the IR35 status of this role? DfE has assessed that the intermediaries legislation does not apply to this role. The role is considered outside of IR35.
As per DOS guidance, DfE may check that the specialist is working outside IR35, by either:
- getting advice from our HR department
- use of HMRC’s online tool to check a specialist is working ‘off-payroll’