ORR

ORR/CT/19-34 ORR Website Project Manager

Incomplete applications

16
Incomplete applications
15 SME, 1 large

Completed applications

27
Completed applications
26 SME, 1 large
Important dates
Opportunity attribute name Opportunity attribute value
Published Thursday 15 August 2019
Deadline for asking questions Thursday 22 August 2019 at 11:59pm GMT
Closing date for applications Thursday 29 August 2019 at 11:59pm GMT

Overview

Overview
Opportunity attribute name Opportunity attribute value
Specialist role Delivery manager
Summary of the work Project manage delivery of a new website, from early planning through to going live. Candidate will be involved in the tender process for sourcing a website contractor and then managing on ORR’s behalf to ensure the project is delivered to a high standard, on time and on budget.
Latest start date Monday 23 September 2019
Expected contract length Not less than 9 months not greater than 12 months
Location London
Organisation the work is for ORR
Maximum day rate

About the work

About the work
Opportunity attribute name Opportunity attribute value
Early market engagement A consultancy firm have recently concluded an independent analysis of our website. Their final report provides a detailed list of requirements for the new website (business, user, process, system) and these findings will be available to the successful candidate.
Who the specialist will work with ORR's Digital Content Strategy Committee, consisting of user representatives from across ORR including IT and communications.
What the specialist will work on 1. Finalise the invitation to tender for a company to design a new ORR website
2. Appoint a company and then client manage the company on ORR’s behalf to ensure the project is delivered to a high standard, with good engagement internally and is on time and on budget.

Work setup

Work setup
Opportunity attribute name Opportunity attribute value
Address where the work will take place 1 Kemble Street, London, WC2B 4AN - please note we will be relocating to 25 Cabot Square, Canary Wharf E14 5AB in Autumn 2019
Working arrangements To be agreed on contract award, but likely to be a combination of on-site and suppliers premises.
Security clearance

Additional information

Additional information
Opportunity attribute name Opportunity attribute value
Additional terms and conditions

Skills and experience

Buyers will use the essential and nice-to-have skills and experience to help them evaluate suppliers’ technical competence.

Skills and experience
Opportunity attribute name Opportunity attribute value
Essential skills and experience
  • At least 5 years’ digital experience, with strong HTML, CSS skills and advanced knowledge of the relevant web standards (accessibility, usability, information architecture, SEO)
  • Excellent management skills, in order to communicate regularly with the team on progress, compliance with costs and deadlines and possible problems encountered
  • Strong technical knowledge that will allow you to speak effectively with both the technical team and non-technical internal ORR stakeholders
  • Ability to manage many different jobs and meet deadlines consistently
  • Expertise in digital design, user experience and information architecture testing
  • Excellent interpersonal and communication skills
  • Experience overseeing the implementation of a new website, including migration from the old website to the new
Nice-to-have skills and experience
  • Have experience of working for public sector
  • Experience in developing Government websites

How suppliers will be evaluated

How suppliers will be evaluated
Opportunity attribute name Opportunity attribute value
How many specialists to evaluate 4
Cultural fit criteria
  • Be part of a team in our organisation
  • Show leadership by challenging the status quo and existing assumption
  • Be welcoming and respectful of different opinions and constructive in feedback
  • Share knowledge and experience
  • Be transparent and collaborative
  • Consider future requirements
Assessment methods
  • Work history
  • Interview
Evaluation weighting

Technical competence

70%

Cultural fit

10%

Price

20%

Questions asked by suppliers

Questions asked by suppliers
Supplier question Buyer answer
1. What is the IR35 status? It is anticipated that the rules will not apply but this will need to be determined once the ‘worker’ status is known.
2. Is there a current incumbent? No
3. Can we confirm that is work related to the full life circle from discovery phase to go live and support? You will be expected to take a hands-on role in helping to deliver the website, from preparing invitation to tender and then acting as the primary contact for the successful bidder. You will be expected to provide advice and input to new digital processes and guidance to ensure they are fit for purpose, incorporating best practice in SEO and simple guidance for content authors
4. Will support be in-scope? if not what are the plans for on going support? We expect on-going support to be included within any contract awarded to the new website supplier
5. What will be the ration between onsite and remote working To be agreed on contract award, however higher proportion of time spent will be remote working. Onsite presence essential for regular reporting and reviews
6. Would you be open to remote working and specialist only comes on site for reporting, show and tell reviews etc Yes
7. What is the maximum budget for this task £50k
8. Is this a traditional waterfall style project or an agile development following GDS standards? While a waterfall approach may be best suited to this project, we are willing to look at alternatives.
9. Is there any security clearance requirements Government basic security (blue)
10. What is the maximum day rate Total budget for this project is capped at £50k
11. Is this a Project Management or a Technical role? Whilst it seems to request a Project Manager is needed, your requirements ask for "strong HTML, CSS skills" and "Expertise in digital design, user experience and information architecture testing". These tasks would typically rest with Developers, UX engineers, and QA testers – is this really a requirement for the Project Manager to have This is a Project Manager role and given the task of sourcing and implementing a new website, experience in our technical requirements would be beneficial.
12. Does the supplier's day rate need to cover travel expenses? Yes
13. Will you be running the tender process through DOS Still to be determined
14. Are you looking for an Agile approach from the PM and/or selected supplier or will you be looking for a PRINCE 2 methodology approach? Could you also say why you have selected an approach if you have? We don’t have a preferred methodology and will implement the approach that we feel is best suited for this project based on the information supplied in application
15. Based on your quoted maximum budget of £50,000 over the minimum 9 months starting from September 23rd that equals 185 working days at £270 per day. This is substantially below market rate. Is there flexibility in this budget? There is some flexibility in budget. Pricing equates to 20% of our scoring
16. I can see the budget you mentioned is 50k, please let us know what would be the maximum daily rate should be to be considered? if my rate is higher, does that mean you will exclude me straightaway or would you negotiate with me when selecting me for this role? There is some flexibility in budget. Pricing equates to 20% of our scoring
17. Suppliementary question to Answer 11 already published. Your answer states "experience in our technical requirements would be beneficial" but you have put the technical requirements in the "Essential Skills and Experience" section. We are still unclear as to whether you are expecting the Project Manager to be technical with "strong HTML, CSS skills" and "Expertise in digital design, user experience and information architecture testing" or not. Your Answer 11 is not that clear to us I'm afraid. Strong knowledge of HTML, CSS skills and relevant web standards (accessibility, usability, information architecture, SEO) is required.
18. It states that Candidate will be involved in the tender process for sourcing a website contractor and then managing on ORR’s behalf. Are we allowed to present candidate as well as bid for the the actual work itself This would present a conflict of interest