Coventry University on behalf of the Institute of Coding

Signposting Project

Incomplete applications

3
Incomplete applications
1 SME, 2 large

Completed applications

10
Completed applications
9 SME, 1 large
Important dates
Opportunity attribute name Opportunity attribute value
Published Monday 15 July 2019
Deadline for asking questions Monday 22 July 2019 at 11:59pm GMT
Closing date for applications Monday 29 July 2019 at 11:59pm GMT

Overview

Overview
Opportunity attribute name Opportunity attribute value
Summary of the work The Institute of Coding is seeking a provider who can take on a scoping exercise for a signposting project, performing research as required and resulting in feasible next steps against an allocated budget.
Latest start date Friday 6 September 2019
Expected contract length 6 weeks
Location No specific location, eg they can work remotely
Organisation the work is for Coventry University on behalf of the Institute of Coding
Budget range “The signposting project total budget is £400,000. Proposals for the scoping exercise are expected to cost less than a quarter of this total budget and include plans to generate a detailed spending plan for the remainder of the project time and budget.”

About the work

About the work
Opportunity attribute name Opportunity attribute value
Why the work is being done The Institute of Coding (IoC) is a consortium of universities, employers and outreach
organisations, funded by the Department for Education via the Office for
Students, with a mission to develop the next generation of digital talent at degree
level and above. £420,000 funding has been allocated to a development intended to
provide signposting for Institute of Coding initiatives, courses and opportunities in
England. The IoC is looking for support in scoping this signposting project and welcome
input from experienced and creative organisations.
Problem to be solved This exercise is the scoping phase of a signposting project. The signposting project should raise awareness of the courses developed by the IoC among learners, employers, influencers; raise awareness of potential careers; and promote the IoC and its broader activities. We require services to assist in the scoping of this larger project, defining outcomes, criteria for success, stages of implementation and so on, based on good research and evaluation of options.
Who the users are and what they need to do – Potential learners
– Employers
– Those in a position to advise or influence learners and employers
Early market engagement
Any work that’s already been done
Existing team Institute of Coding Coventry University, Institute of Coding Bath University and The Institute of Coding
Current phase Discovery

Work setup

Work setup
Opportunity attribute name Opportunity attribute value
Address where the work will take place Location dependant with Presentation in central England
Working arrangements We expect team to work remotely with regular contact and updates.
Security clearance

Additional information

Additional information
Opportunity attribute name Opportunity attribute value
Additional terms and conditions

Skills and experience

Buyers will use the essential and nice-to-have skills and experience to help them evaluate suppliers’ technical competence.

Skills and experience
Opportunity attribute name Opportunity attribute value
Essential skills and experience
  • Evidence of experience with similar projects
  • Demonstration of awareness of related national and international projects
  • Ability to meet the deadline of 30th August 2019, assuming a project start date of 1st August 2019
  • Willingness to present an interim report, in person, half-way through the scoping exercise
  • Ability to work with broad requirements and produce concrete plans
Nice-to-have skills and experience
  • Evidence of previous experience working with employers, academic institutions and/or learners on projects related to digital skills
  • Experience of international projects with similar requirements
  • Detailed knowledge of Higher Education in England

How suppliers will be evaluated

How suppliers will be evaluated
Opportunity attribute name Opportunity attribute value
How many suppliers to evaluate 5
Proposal criteria
  • Plans for conducting research in order to make confident plans for the pilot activities
  • Plans for evaluation method
  • Proposed project management
  • Proposal quality
Cultural fit criteria
  • Key Staff experience (from CVs)
  • Evidence of innovative approaches in previous projects
Payment approach Fixed price
Assessment methods Written proposal
Evaluation weighting

Technical competence

50%

Cultural fit

20%

Price

30%

Questions asked by suppliers

Questions asked by suppliers
Supplier question Buyer answer
1. What is the expected timeframe for the whole project? Please view the timeline in the link below:

https://livecoventryac-my.sharepoint.com/:f:/g/personal/csx239_coventry_ac_uk/EqtKeCkudINNkZ1hXTKDDzUBcdFxvle5jr9mdC6b7rVTbw?e=COahuz
2. The essential criteria states 'ability to meet the deadline of 30th August 2019, assuming a project start date of 1st August 2019'. Can you confirm the deadline, based on the start date of 6 September 2019. The six week scoping project start date will be in September. More information, including the full timeline can be viewed on the link below.

https://livecoventryac-my.sharepoint.com/:f:/g/personal/csx239_coventry_ac_uk/EqtKeCkudINNkZ1hXTKDDzUBcdFxvle5jr9mdC6b7rVTbw?e=COahuz
3. What is the budget for the discovery phase? Proposals are expected to suggest an appropriate split in the total budget between phase 1 (scoping - this six week phase) and phase 2 (delivery).

For more information, please see the link below:

https://livecoventryac-my.sharepoint.com/:f:/g/personal/csx239_coventry_ac_uk/EqtKeCkudINNkZ1hXTKDDzUBcdFxvle5jr9mdC6b7rVTbw?e=COahuz
4. In replying to this opportunity are we required to submit a written proposal or will the response take the form of the traditional DOS word limit response? In replying to this opportunity, suppliers will need to submit an application that addresses the Skills and Experience outlined within the opportunity.

Only those suppliers shortlisted will be required to submit a proposal based on the evaluation criteria outlined within the opportunity.

For more information, please visit:

https://livecoventryac-my.sharepoint.com/:f:/g/personal/csx239_coventry_ac_uk/EqtKeCkudINNkZ1hXTKDDzUBcdFxvle5jr9mdC6b7rVTbw?e=COahuz
5. You specify a Latest start date of Friday 6 September 2019 but in the Essential skills and experience you say the project must be completed by 31st August – leaving you no time to complete a second round DOS process. You also say Expected contract length is 6 weeks. Can you give realistic start and end dates for this work? The project is expected to start in early September. For more information, please visit:

https://livecoventryac-my.sharepoint.com/:f:/g/personal/csx239_coventry_ac_uk/EqtKeCkudINNkZ1hXTKDDzUBcdFxvle5jr9mdC6b7rVTbw?e=COahuz
6. While we can provide the necessary work during August as stated in the essential skills, many Higher Education teams are away during that period which may impact on any targeted user research. Latest start date is listed as 6th September – how much of an issue would it would be to start later in August/early in September? Unfortunately there was an error in the initial dates entered. The project is expected to start in early September. For more information, please visit:

https://livecoventryac-my.sharepoint.com/:f:/g/personal/csx239_coventry_ac_uk/EqtKeCkudINNkZ1hXTKDDzUBcdFxvle5jr9mdC6b7rVTbw?e=COahuz
7. Sorry to ask the obvious but can you clarify what you mean by 'signposting' and is it across of HE/FE websites, etc? In this case, "signposting" is an intentionally broad term. The project should increase awareness and guide learners and employers to opportunities created or enabled by the Institute of Coding. The documents in the link below give much more detail. The focus is HE, learners and employers, but proposals that extend beyond this will be considered as long as the core requirements given in the RFP (below) are met.

https://livecoventryac-my.sharepoint.com/:f:/g/personal/csx239_coventry_ac_uk/EqtKeCkudINNkZ1hXTKDDzUBcdFxvle5jr9mdC6b7rVTbw?e=COahuz
8. Could you confirm that your expectation is in a provider to scope and develop a digital signposting solution, rather than operating a helpline, manual matching or personal service based solution? Your document says that no capital spending is allowed, and in our experience digital service build costs are usually capitalised, hence the clarification? The expectation for this phase is the scoping of the project. It is not expected that the scoping or the delivery phase will include manual matching or operating a helpline. This call is for the scoping phase only, and so capital spending is not expected. The delivery phase will have different expectations.