Ministry of Defence

CCT/754 - SCIDA tasks for the Above Secret Extend and BRAMLEY Projects

Incomplete applications

5
Incomplete applications
3 SME, 2 large

Completed applications

11
Completed applications
9 SME, 2 large
Important dates
Opportunity attribute name Opportunity attribute value
Published Friday 12 July 2019
Deadline for asking questions Friday 19 July 2019 at 11:59pm GMT
Closing date for applications Friday 26 July 2019 at 11:59pm GMT

Overview

Overview
Opportunity attribute name Opportunity attribute value
Specialist role Delivery manager
Summary of the work To act as SCIDA for delivery of outputs & delivery assurance of ISS IntSys ICT projects, typically (but not exclusively) involving the development & implementation of ICT products and services (e.g. Telephony, MOD ICT services, Secure Voice, VTC Broadband etc.) to meet identified business needs.
Latest start date Monday 9 September 2019
Expected contract length 7 months with optional 2 x 6 month extensions
Location South West England
Organisation the work is for Ministry of Defence
Maximum day rate

About the work

About the work
Opportunity attribute name Opportunity attribute value
Early market engagement
Who the specialist will work with The specialist will work closely with stakeholders from a number of JFC ISS teams: Design & Architecture, Service Management, Accreditors, Networks, Infrastructure and specific Project Teams. Due to the nature of the work a requirement to limit the "need to know" to as small a number of personnel as necessary, the specialist must be proficient in the broadcast range of disciplines, although more than one individual within the resource may be acceptable.
What the specialist will work on On behalf of an JFC ISS Programme team, they will be responsible for ensuring the installation and maintenance of ICT systems at sites across the enterprise in line with Resilience, Technical Security and Safety policies. Note: SCIDA has authority over physical and environmental aspects of installations and design standards, procedures and requirements.

The SCIDA will provide technical assurance of service opportunities that each service requires to operate successfully. These elements may include hardware, infrastructure, technical documentation and drawings, ICT facilities, security infrastructure and so on.

Work setup

Work setup
Opportunity attribute name Opportunity attribute value
Address where the work will take place Swindon and Corsham. There is a requirement for frequent additional travel to various MoD premises and Industry partner locations in the UK (in line with MoD rates).
Working arrangements Not to be seen as an 100% office based requirement. The working day is 8 hours to include 30 minutes for lunch, 5 days a week. The SCIDA will have to visit sites across our estate in order to able to complete the deliverables (in line with MoD rates). This individual will report to the XX Programme Manager in XX.
Security clearance The specialist will be required to hold a Valid DV for the duration of the task and must be a single UK National with the ability to obtain further clearances.

Additional information

Additional information
Opportunity attribute name Opportunity attribute value
Additional terms and conditions Please note that all interested bidders will be required to hold a Cyber Essentials Certificate in accordance with the Cyber Risk Assessment reference RAR-5D42JJH9 generated in accordance with the contract requirement. If your company doesn't currently hold certification then an implementation plan will need to be submitted to the Authority highlighting how one will be obtained.

Skills and experience

Buyers will use the essential and nice-to-have skills and experience to help them evaluate suppliers’ technical competence.

Skills and experience
Opportunity attribute name Opportunity attribute value
Essential skills and experience
  • Evidence of appropriate education and training in a relevant field (SCIDA) - Mandatory (30%)
  • Experience of working on ICT Systems in compartmented certified environments. Demonstrable experience in classified domains and Intelligence Community (10%)
  • Demonstrable experience and knowledge of Service Validation and Acceptance of ICT services (20%)
  • Knowledge of security architecture required in compartmented certified environments; including policies and constraints associated with ICT Systems and working knowledge and evidence of using MOD JSP's 440 and 604 (15%)
  • Experience delivering ICT Systems into complex environments (e.g. Maritime, Deployed) and with other teams (e.g. Networks) (15%)
  • Proven track record of successful delivery of SCIDA services for complex ICT projects within challenging multi-stakeholder environments and on an international stage. Evidence and examples (10%)
Nice-to-have skills and experience
  • Evidence of appropriate PM education training in a relevant field, with evidence of on-going education (e.g. APM, Prince2, MSP etc) (10%)
  • Demonstrable knowledge of Service Integration and Management (SIAM), Operational Service Management (OSM) and Service Management processes in higher domain space (20%)
  • Experience of working on ICT Systems in compartmented certified environments. Demonstrable experience in classified domains and Intelligence Community (20%)
  • Experience implementing MOD C4ISR services (20%)
  • Proven experience working in ICT Transition Planning and Support environments. Evidence of ability to develop/maintain plans for migration of ICT Systems and undertake formal quality reviews of technical/documentation products (20%)
  • Experience of Change Control processes including delivery of significant changes to ICT Systems (10%)

How suppliers will be evaluated

How suppliers will be evaluated
Opportunity attribute name Opportunity attribute value
How many specialists to evaluate 3
Cultural fit criteria
  • Must be able to work without supervision (12.5%)
  • Good verbal and written communication (12.5%)
  • Work as a team with the ISS organisation and other suppliers (12.5%)
  • Be transparent and collaborative when making decisions (12.5%)
  • Have a no-blame culture and encourage people to learn from their mistakes (12.5%)
  • Take responsibility for their work (12.5%)
  • Share knowledge and experience with other team members (12.5%)
  • Can work with clients with low technical expertise (12.5%)
Assessment methods
  • Work history
  • Interview
Evaluation weighting

Technical competence

65%

Cultural fit

5%

Price

30%

Questions asked by suppliers

Questions asked by suppliers
Supplier question Buyer answer
1. What is the IR35 status? This requirement has been assessed as being outside of IR35.
2. Is there a current incumbent? There is no incumbent in this post.
3. Can the authority please confirm the IR35 status of this role. This requirement has been assessed as being outside of IR35.
4. Is the role outside IR35? This requirement has been assessed as being outside of IR35.
5. Does the authority have a day rate or budget ceiling in mind for this requirement? Apologies but on this occasion the Authority is not willing to disclose its agreed budget/maximum day rate.
6. What is the maximum budget for this task? Apologies but on this occasion the Authority is not willing to disclose its agreed budget/maximum day rate.
7. Can we assume their is no requirement to include a T&S budget within the proposal as this will be paid separately based on current MOD rates? There is a T&S LoL included within the funding approval. Additional expenses incurred may be claimed subject to MOD Sponsor approval, e.g. if the consultant has to travel to somewhere outside of the stated areas of Swindon/Corsham; and will be agreed with the Sponsor before travelling takes place. Expenses shall be presented to the Sponsor along with the monthly timesheet and shall include a photocopy of receipts for official MOD sign off. Claims for expenses are to follow current Civil Service practices in regard to Travel and Subsistence and, where possible, MOD Rail Warrants or Travel Cell, will be used.
8. Can you please confirm the IR-35 status? This requirement has been assessed as being outside of IR35.
9. Is there an incumbent currently fulfilling this role? There is no incumbent in this post.
10. Can you please confirm IR35 status for this role and the rate you would be looking at? This requirement has been assessed as being outside of IR35.
Apologies but on this occasion the Authority is not willing to disclose its agreed budget/maximum day rate.
11. Can please confirm the IR35 status and expected budget? This requirement has been assessed as being outside of IR35.
Apologies but on this occasion the Authority is not willing to disclose its agreed budget/maximum day rate.
12. Within the "Essential skills and experience" and the "Nice-to-have skills and experience" there is the following criteria listed twice:
"Experience of working on ICT Systems in compartmented certified environments. Demonstrable experience in classified domains and Intelligence Community "
Is this correct or should one of these be different?
Apologies, this has been published in error. The criteria you refer to - "Experience of working on ICT Systems in compartmented certified environments. Demonstrable experience in classified domains and Intelligence Community ", should read as an 'essential skill and experience' and not a 'nice to have skill and experience'. Please remove this as a 'nice to have' criteria as a result. The remaining 5 'nice to have' criteria will now carry an equal weighting of 20% each.
13. Within the "Essential skills and experience" and the "Nice-to-have skills and experience" there is the following criteria listed twice:
"Experience of working on ICT Systems in compartmented certified environments. Demonstrable experience in classified domains and Intelligence Community "
Is this correct or should one of these be different?
Continued from Question 12 -

•Evidence of appropriate PM education training in a relevant field, with evidence of on-going education (e.g. APM, Prince2, MSP etc) (20%)

•Demonstrable knowledge of Service Integration and Management (SIAM), Operational Service Management (OSM) and Service Management processes in higher domain space (20%)

•Experience implementing MOD C4ISR services (20%)

•Proven experience working in ICT Transition Planning and Support environments. Evidence of ability to develop/maintain plans for migration of ICT Systems and undertake formal quality reviews of technical/documentation products (20%)

•Experience of Change Control processes including delivery of significant changes to ICT Systems (20%)
14. Is there a suitable skilled and qualified draftsman to convert all manufacturers’ drawings into agreed SCIDA drawings as required on a suitably classified IT system? The Programme suppliers will produce drawings in the appropriate format for SCIDA to review.
15. Can you elaborate on rough number of days/week to be spent at Corsham or Swindon? It is estimated that this is a 1 FTE (Full-Time Equivalent) role covering 5 days a week apart from when tasked to visit other sites.
16. Can you advise on approximate number of sites to be covered across the UK? This should be interpreted as any location within the UK estate. Apologies, but it is difficult to elaborate in more detail due to the classification level associated with this programme of work.
17. Can the role be undertaken at other MOD sites? Or at another suitable location on a MODNet laptop? The role needs to completed across the Estate. Therefore, the resource will be mobile; working from the base site.
18. Will the specialist be required to operate the JSP 604 5 part change control process? Yes.
19. Where there is an existing SCIDA engineer in situ at a site, who will then be responsible for authorising the ECR part 3 and part 5 of the 5 part process? This will be a joint responsibility, subject to classification.
20. Is there a drawing office in place to hold/store all of the design and as fitted drawings at the appropriate classification level? There is no drawing office, but some drawings do exist.