Levett Consultancy Ltd

G Suite Platform

G Suite enables everyone to work together from anywhere, anytime using advanced tools like Google Drive, Gmail and Hangouts within your organisation. Whilst with G Suite Marketplace you can extend functionality by integrating other systems. Giving you a complete cloud infrastructure system, whilst significantly lowering typical IT costs.

Features

  • Secure and private email with Gmail
  • Integrated online calendars designed for teams
  • Engage with coworkers on a secure corporate social network
  • Secure Team messaging with Chat
  • Fast, effective video meetings for the conference room
  • Store, access, and share your files in one secure place
  • Create Documents, Sheets, Presentations and Surveys
  • Manage users, devices, and data securely and easily
  • Archiving and eDiscovery for email, files, and chats
  • Secure data with mobile device management

Benefits

  • Improved workforce productivity and efficiency
  • Make decisions faster, face to face
  • Collaborate in real-time within documents
  • Store and encrypt files in the cloud and share securely
  • Secure organisation data and devices
  • Work secularly from any device anywhere, anytime
  • Offline file access using secure encrypted streaming technology
  • 24/7 email and online support

Pricing

£0 to £240 per licence per year

Service documents

Framework

G-Cloud 11

Service ID

9 4 7 2 3 0 3 8 4 5 7 5 2 4 6

Contact

Levett Consultancy Ltd

Joanne Levett

01279 799256

tenders@levettconsultancy.co.uk

Service scope

Software add-on or extension
No
Cloud deployment model
Public cloud
Service constraints
None
System requirements
  • Recommended Firewall and proxy setting configured: https://support.google.com/a/answer/2589954
  • A modern web browser is required

User support

Email or online ticketing support
Yes, at extra cost
Support response times
Monday to Friday 8am to 5pm responses within 7 hours SLA. No service is available Saturday and Sundays or UK public holidays.
User can manage status and priority of support tickets
Yes
Online ticketing support accessibility
None or don’t know
Phone support
Yes
Phone support availability
9 to 5 (UK time), Monday to Friday
Web chat support
No
Onsite support
Yes, at extra cost
Support levels
In addition to standard Google support, Levett Consultancy provides enhanced support as part of our G Cloud 11 Cloud support service. Levett Consultancy also provides a dedicated account manager and Google certified support engineers.
Support available to third parties
Yes

Onboarding and offboarding

Getting started
Levett Consultancy is a long-term Google Partner with a proven track record of deploying G Suite and Chrome devices into Central & Local Government, Education, 3rd Sector and Private sector.

If required Levett Consultancy at an additional cost, provides a fully comprehensive onboarding support service that is detailed within our optional G Cloud 11 Cloud Support services, that includes consultancy, deployment, training, and support. Levett Consultancy onboarding service enhances the standard G Suite setup process detailed https://gsuite.google.com/setup/
Service documentation
Yes
Documentation formats
  • HTML
  • PDF
  • Other
Other documentation formats
  • Change management guides and posters
  • Training videos
  • Google Docs
End-of-contract data extraction
If your organisation decides to leave G Suite, users can take their G Suite data with them. They can export emails, contacts, calendars and Drive data. Then, they can import the data to your new provider.

To extract data the individual end users will need to use 'Download your data' option within G Suite. More information can be found here: https://support.google.com/a/answer/100458
End-of-contract process
Access to the G Suite instance will be terminated and data will be removed from all Google systems within 180 business days.

Using the service

Web browser interface
Yes
Supported browsers
  • Microsoft Edge
  • Firefox
  • Chrome
  • Safari 9+
  • Opera
Application to install
No
Designed for use on mobile devices
Yes
Differences between the mobile and desktop service
Custom mobile apps are available both for iOS and Android which provide a bespoke user experience tailored to the operating system to each operating system. For other mobile operating systems, web browser support is included providing a similar experience to apps on iOS and Android.
Service interface
Yes
Description of service interface
G Suite Apps and management tools are accessed using a modern web browser from any device. G Suite apps are also available on Android from the Google Play store and iOS devices from the Apple App store.
Accessibility standards
WCAG 2.1 AAA
Accessibility testing
A guiding principle at Google is to focus on the user. We've developed active partnerships with advocacy groups and people with disabilities for their input and feedback. Our Accessibility team is a diverse group of people who serve as accessibility consultants within Google and develop the accessibility frameworks that product teams build upon. We hope to have a positive impact on the current state of accessibility on the web, and to continue to serve all of our users.
API
Yes
What users can and can't do using the API
Organisation administrators have access to the Google Admin SDK a collection of Application Programming Interfaces (APIs). With these APIs, you can build customised administrative tools for your Google products. Before you can use the Admin SDK, you need to enable API access in the Google Admin console.
API documentation
Yes
API documentation formats
  • Open API (also known as Swagger)
  • HTML
  • Other
API sandbox or test environment
Yes
Customisation available
Yes
Description of customisation
Calendar, Docs, Drive, Gmail, Sheets, and Slides can all be customised to improve productivity and functions using Apps Scripts. Access to App Scripts Add-Ons, Macros creation is via the organisation administrator granting developer permissions to relevant staff/teams.

Scaling

Independence of resources
Google’s services are designed for millions of users. Google runs multiple different performance tests, including load testing G Suite applications under high load over a long period, to observe effects on factors, such as memory use and response time. Google also performs stress testing to examine system performance in unusual situations, including system functional testing while under unusually heavy loads, heavy repetition of certain actions or inputs, or input of large numerical values and large, complex queries to a database system. Ensuring the addition of any practicable number of users has a very low impact on using G Suite services.

Analytics

Service usage metrics
Yes
Metrics types
Activity reports provide an understanding of how your organization uses Gmail, Google Drive, and Google Cloud Search. You can see user activity, such as 2-Step Verification enrollment, emails sent over a specific period, how many files users create and share, which users are near their Drive storage limits, and the number of search queries from different types of devices.

Further information can be found here: https://support.google.com/a/answer/4580176
Reporting types
  • API access
  • Real-time dashboards
  • Regular reports

Resellers

Supplier type
Reseller providing extra features and support
Organisation whose services are being resold
Google

Staff security

Staff security clearance
Other security clearance
Government security clearance
Up to Security Clearance (SC)

Asset protection

Knowledge of data storage and processing locations
Yes
Data storage and processing locations
EU-US Privacy Shield agreement locations
User control over data storage and processing locations
No
Datacentre security standards
Complies with a recognised standard (for example CSA CCM version 3.0)
Penetration testing frequency
At least every 6 months
Penetration testing approach
In-house
Protecting data at rest
  • Physical access control, complying with CSA CCM v3.0
  • Physical access control, complying with SSAE-16 / ISAE 3402
  • Physical access control, complying with another standard
  • Encryption of all physical media
  • Scale, obfuscating techniques, or data storage sharding
  • Other
Other data at rest protection approach
Core customer data that is uploaded or created in G Suite services is encrypted at rest. This encryption happens as it is written to disk, without the customer having to take any action. Google encrypts data with distinct encryption keys, even if they belong to the same customer. Data is encrypted using 128-bit or stronger Advanced Encryption Standard (AES).
Data sanitisation process
Yes
Data sanitisation type
Explicit overwriting of storage before reallocation
Equipment disposal approach
In-house destruction process

Data importing and exporting

Data export approach
Users can export and download data from the Google products they use, like your email, calendar, and photos. In a few easy steps, create an archive to keep for your records or use the data in another service. See more detials here: https://support.google.com/accounts/answer/3024190
Data export formats
  • CSV
  • ODF
  • Other
Other data export formats
  • DOCX
  • XLSX
  • TXT
  • RTF
  • CSV
  • PDF
  • PNG
  • JPG
  • PPTX
  • SVG
Data import formats
  • CSV
  • ODF
  • Other
Other data import formats
  • DOCX
  • XLSX
  • CSV
  • PPTX
  • TXT
  • RTF

Data-in-transit protection

Data protection between buyer and supplier networks
TLS (version 1.2 or above)
Data protection within supplier network
TLS (version 1.2 or above)

Availability and resilience

Guaranteed availability
Contractually Google's Service Level is guaranteed to 99.9% availability for any calendar month and backed with service credits. Definitions and service credits are described at https://gsuite.google.com/intl/en-GB/terms/sla.html
Approach to resilience
To minimize service interruption due to hardware failures, natural disasters or other incidents, Google has built a highly redundant infrastructure of data centres. G Suite has an RPO (Recovery Point Objective) target of zero, and our RTO (Recovery Time Objective) target is instant failover (or zero).
Outage reporting
Google provides access to a G Suite dashboard offering performance information for G Suite services here:https://www.google.com/appsstatus#hl=en-GB

Outages and status updates are also reported to G Suite administrator by email.

Identity and authentication

User authentication needed
Yes
User authentication
  • 2-factor authentication
  • Identity federation with existing provider (for example Google Apps)
  • Username or password
Access restrictions in management interfaces and support channels
Depending on administrator preference, users can be signed in via a federated identity service, including Active Directory, LDAP, DaaS or use G Suite as their identity provider. 2 Factor authentication is supported and can be enforced. Administrative access privileges are granted separately to individual users or groups.
Access restriction testing frequency
At least every 6 months
Management access authentication
  • 2-factor authentication
  • Public key authentication (including by TLS client certificate)
  • Identity federation with existing provider (for example Google Apps)
  • Username or password

Audit information for users

Access to user activity audit information
Users have access to real-time audit information
How long user audit data is stored for
Between 1 month and 6 months
Access to supplier activity audit information
Users have access to real-time audit information
How long supplier audit data is stored for
Between 1 month and 6 months
How long system logs are stored for
Between 1 month and 6 months

Standards and certifications

ISO/IEC 27001 certification
Yes
Who accredited the ISO/IEC 27001
EY CertifyPoint
ISO/IEC 27001 accreditation date
13/04/18
What the ISO/IEC 27001 doesn’t cover
Any service not listed on the ISO certificate is not covered. See here for more information: https://services.google.com/fh/files/misc/eycp_2018_gsuite_iso_27001.pdf
ISO 28000:2007 certification
No
CSA STAR certification
Yes
CSA STAR accreditation date
21/02/2017
CSA STAR certification level
Level 1: CSA STAR Self-Assessment
What the CSA STAR doesn’t cover
Any service not listed on the CSA STAR certificate is not covered. More information can be found here: https://www.google.com/intl/zh-TW/cloud/security/compliance/csa-star/
PCI certification
No
Other security certifications
Yes
Any other security certifications
  • ISO 27018
  • SOC 1
  • SOC 2
  • SOC 3

Security governance

Named board-level person responsible for service security
Yes
Security governance certified
Yes
Security governance standards
  • ISO/IEC 27001
  • Other
Other security governance standards
ISO/IEC 27017:2015, ISO/IEC 27018:2014, SSAE16/ISAE 3402,
Privacy Shield, FedRAMP, HIPPA, GDPR
Information security policies and processes
Google’s customers and regulators expect independent verification of our security, privacy, and compliance controls. In order to provide this, Google undergoes several independent third-party audits on a regular basis. For each one, an independent auditor examines our data centres, infrastructure, and operations. Regular audits are conducted to certify our compliance with the auditing standards ISO 27001, SOC 2 and SOC 3, as well as with the U.S. Federal Information Security Modernization Act of 2014 (FISMA) for G Suite for Government.

Operational security

Configuration and change management standard
Conforms to a recognised standard, for example CSA CCM v3.0 or SSAE-16 / ISAE 3402
Configuration and change management approach
In Google production environments, software updates are manually vetted to ensure the stability of the system. Changes are then tested and cautiously rolled out to systems. The details vary somewhat depending on the service being considered, but all development work is separated from the operation systems, testing occurs in a multi-staged fashion in both environments and in dedicated test settings. Google can share, under NDA, the SOC2 audit report (based on standards from the International Auditing and Assurance Standards Board), which describes the change management process. Additionally, changes to code go through a process of code review involving additional engineer(s)
Vulnerability management type
Conforms to a recognised standard, for example CSA CCM v3.0 or SSAE-16 / ISAE 3402
Vulnerability management approach
Google administrates a vulnerability management process that actively scans for security threats using a combination of commercially available and purpose-built tools, intensive automated/manual penetration efforts, quality assurance processes, software security reviews and external audits. The vulnerability management team is responsible for tracking and following up on vulnerabilities. Once a vulnerability requiring remediation has been identified, it is logged, prioritized according to severity, and assigned an owner. The vulnerability management team tracks such issues and follows up frequently until they can verify that the issues have been remediated. Google also maintains relationships and interfaces with members of the security research community.
Protective monitoring type
Supplier-defined controls
Protective monitoring approach
Focused on information gathered from network traffic, employee actions on systems and outside knowledge of vulnerabilities. Traffic is inspected at many points for suspicious behaviour. Analysis is performed using open-source and commercial tools for traffic capture and parsing, supported by a correlation system built on top of Google technology. Analysis is supplemented by examining system logs for unusual behaviour, such as attempted access of customer data. Security engineers place standing alerts on public data repositories to look for security incidents that might affect company infrastructure. They actively review inbound security reports and monitor public mailing lists, blog posts, and wikis.
Incident management type
Supplier-defined controls
Incident management approach
If an incident occurs, the security team logs and prioritises it according to severity. Events directly impacting customers are assigned the highest priority. This process specifies courses of action, procedures for notification, escalation, mitigation, and documentation. Google’s incident management program is structured around NIST guidance on handling incidents. Key staff are trained in forensics and handling evidence in preparation for an event, including the use of third-party and proprietary tools. Testing of incident response plans is performed for key areas, such as systems that store sensitive customer information. Tests consider a variety of scenarios, including insider threats and software vulnerabilities.

Secure development

Approach to secure software development best practice
Supplier-defined process

Public sector networks

Connection to public sector networks
No

Pricing

Price
£0 to £240 per licence per year
Discount for educational organisations
Yes
Free trial available
Yes
Description of free trial
The free version is functionally identical to the paid version of G-Suite but is only available for 14 days through an online registration and not supplied under G Cloud terms and conditions.
Link to free trial
https://gsuite.google.com/signup/basic/welcome

Service documents

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