SAP Business ByDesign

Manage your entire business with a single cloud ERP solution – SAP Business ByDesign. Ideally suited for small to medium, upper mid-market companies and subsidiaries of large corporations, this complete and integrated SaaS suite supports financials, human resources, sales, procurement, customer service, supply chain management, and more.


  • Built in Analytics with Corporate and KPI generation
  • Intercompany Trading
  • 36 Business Processes from Finance to HR
  • Web Services for Integration
  • OCR capabilities for Purchase Invoices
  • Available in over 144 countries
  • Multi Currency and Multi Lingual
  • Full Cloud solution with Disaster recovery and upgrades
  • Fully Auditable with tracking of every transaction
  • Document Flow plotting the link between all associated transactions


  • Utilise self service tools for key adaptions in ByD
  • Map business processes into SAP ByD to determine solution fit
  • Detailed solution design prior to realisation of the cloud solution
  • Provides customised enhancements and integrations outside standard scope
  • Rapid implementation
  • SAP managed cloud implementation, solution configured to fit business needs
  • Business Task Management
  • Multiple Apps available
  • Suite in a box allowing one system for your business


£13 to £154 per user per month

Service documents

G-Cloud 11



Phil King

+44 7584 333893

Service scope

Service scope
Software add-on or extension No
Cloud deployment model
  • Public cloud
  • Private cloud
Service constraints Planned maintenance is arranged in advance with customers that share the cloud service and deployed into a test environment first. There is also an option to go private where planned maintenance is subject to an individual cloud deployment
System requirements
  • Browser Agnostic
  • Bandwidth minimium requirement

User support

User support
Email or online ticketing support Email or online ticketing
Support response times Response times are in line with our public SLA's and differ based on a live system vs a test system. The support follows the sun and is 24/7 and 365 days.
User can manage status and priority of support tickets Yes
Online ticketing support accessibility None or don’t know
Phone support Yes
Phone support availability 24 hours, 7 days a week
Web chat support Web chat
Web chat support availability 24 hours, 7 days a week
Web chat support accessibility standard None or don’t know
How the web chat support is accessible Web Chat is build into the SAP system and is accessible via the application
Web chat accessibility testing The system has been tested with common screen readers and allows this to be switched on at the user level
Onsite support No
Support levels Maintenance support and system issues are supported by SAP direct, application support is provided via our partner channel and therefore costs are provided by them direct.

Maintenance support is provided as part of the subscription cost and therefore at not extra charge.

24/7 for priority 1 and 2 issues. Non Business Critical support is from 8am to 6pm local time.
Support available to third parties Yes

Onboarding and offboarding

Onboarding and offboarding
Getting started The SAP Business ByDesign solution provides you with abundant online help as well as access to the SAP Business ByDesign community.

Guided learning content for typical user tasks within the system is available in e-learning format in the Learning Center, and contextual help is available in the Help Center.

Each user can access the Learning Center through the Self-Services view in the Home work center, or through the Help Center on every screen.

The Learning Center offers self-paced material for tasks and business processes that you want to learn.

The solution guides you through the learning activities that are appropriate for your areas of responsibility.
Service documentation Yes
Documentation formats
  • HTML
  • PDF
End-of-contract data extraction There are data download facilities to extract the data
End-of-contract process When the contract end's the customer can either renew or revoke their licences and stop subscribing to the service at no additional cost.

Using the service

Using the service
Web browser interface Yes
Supported browsers
  • Internet Explorer 11
  • Microsoft Edge
  • Firefox
  • Chrome
  • Safari 9+
Application to install No
Designed for use on mobile devices Yes
Differences between the mobile and desktop service Mobile service is either used via dedicated apps or the full application through a web browser
What users can and can't do using the API Our 255 Web Service APIs enable the integration of on-premise, cloud-based, and third-party solutions with SAP Business ByDesign.

With the prebuilt web services, users can leverage these to connect to 3rd party applications without the need for additional software. API's can be adapted through the download of a WSDL file. Changing these are subject to authorisation
API documentation Yes
API documentation formats
  • HTML
  • PDF
API sandbox or test environment Yes
Customisation available Yes
Description of customisation Customers can customise on various levels:

Personalise - Role driven changes where users can adapt their own screens to meet their needs
Admin adaption - Field additions and changes can be made to extend the functionality of the system
Development - A software development kit is available to extend further


Independence of resources Server infrastructure inherited from proven SAP NetWeaver architecture and Cache infrastructure (Application server global and program local ones) minimises load on central components (esp. the database). Application web servers are added automatically if the load becomes compromised. We have a full security and infrastructure guide on this subject


Service usage metrics Yes
Metrics types The average availability of the productive system for the previous twelve months is displayed in an embedded report. You can ensure the availability of the system is in accordance with the availability percentage as defined in the service level agreement of your contract.

You can view the data in chart or table format.

Usage metrics are also supplied via delivered reports from our service support centre
Reporting types
  • Real-time dashboards
  • Regular reports
  • Reports on request


Supplier type Not a reseller

Staff security

Staff security
Staff security clearance Other security clearance
Government security clearance Up to Developed Vetting (DV)

Asset protection

Asset protection
Knowledge of data storage and processing locations Yes
Data storage and processing locations
  • European Economic Area (EEA)
  • Other locations
User control over data storage and processing locations Yes
Datacentre security standards Complies with a recognised standard (for example CSA CCM version 3.0)
Penetration testing frequency At least every 6 months
Penetration testing approach In-house
Protecting data at rest Physical access control, complying with SSAE-16 / ISAE 3402
Data sanitisation process Yes
Data sanitisation type Deleted data can’t be directly accessed
Equipment disposal approach In-house destruction process

Data importing and exporting

Data importing and exporting
Data export approach There are a number of methods for data extraction. The most common is that ByDeisgn offer's links direct into Excel and data can be transferred into there via standard reports or via data sources.
Data export formats
  • CSV
  • Other
Other data export formats
  • XML
  • XLSX
Data import formats
  • CSV
  • Other
Other data import formats
  • XLSX
  • XML
  • CSV
  • TXT

Data-in-transit protection

Data-in-transit protection
Data protection between buyer and supplier networks TLS (version 1.2 or above)
Data protection within supplier network TLS (version 1.2 or above)

Availability and resilience

Availability and resilience
Guaranteed availability 99.5% System Availability percentage during each Month
for productive versions
Approach to resilience Data Centre information can be found at
Outage reporting SAP data centers maintain multiple connections to several power companies, making a complete power outage highly unlikely. Even if the local power grid were to fail, the data centers supporting your SAP Cloud solution have an uninterruptible power supply for short-term outages, and a diesel generator backup power supply for longer-term outages. Therefore, power interruptions or outages are unlikely to affect customer data or solution access.

Identity and authentication

Identity and authentication
User authentication needed Yes
User authentication
  • 2-factor authentication
  • Username or password
Access restrictions in management interfaces and support channels Network Filtering
Intrusion Prevension systems
Web application firewall
2-factor Auth
Network Admission control
Proxies and content filtering
Advanced threat management
Access restriction testing frequency At least every 6 months
Management access authentication
  • 2-factor authentication
  • Dedicated link (for example VPN)
  • Username or password

Audit information for users

Audit information for users
Access to user activity audit information Users have access to real-time audit information
How long user audit data is stored for At least 12 months
Access to supplier activity audit information Users contact the support team to get audit information
How long supplier audit data is stored for User-defined
How long system logs are stored for User-defined

Standards and certifications

Standards and certifications
ISO/IEC 27001 certification Yes
Who accredited the ISO/IEC 27001 Pricewaterhousecoopers (PWC)
ISO/IEC 27001 accreditation date 21/04/2015
What the ISO/IEC 27001 doesn’t cover This certificate is valid for the ISMS governing the operations of the SAP Business ByDesign cloud solution
ISO 28000:2007 certification No
CSA STAR certification No
PCI certification No
Other security certifications Yes
Any other security certifications
  • ISO 9001
  • ISO 27001
  • ISO 22301
  • BS 10012

Security governance

Security governance
Named board-level person responsible for service security Yes
Security governance certified Yes
Security governance standards ISO/IEC 27001
Information security policies and processes Assured by independent validation of assertation.

SAP employees and external users are informed about changes to security policies & standards via email campaigns and articles in the SAP Intranet. As part of the onboarding process the employee’s role in Security at SAP is outlined as well. Furthermore, mandatory security awareness trainings are being conducted on a regular basis. Due to laws & regulations a detailed list of all employees operating the customer systems cannot be provided.

Operational security

Operational security
Configuration and change management standard Conforms to a recognised standard, for example CSA CCM v3.0 or SSAE-16 / ISAE 3402
Configuration and change management approach A formal change management process is in place and is regularly reviewed and approved. This process ensures that change requests are planned, tested, approved recorded, tracked, maintained and an impact analysis of the change is performed prior to implementation.
Vulnerability management type Conforms to a recognised standard, for example CSA CCM v3.0 or SSAE-16 / ISAE 3402
Vulnerability management approach Vulnerability management focuses on identifying, assessing, and mitigating common known vulnerabilities and configuration issues that might represent a potential risk to the integrity and security of systems or services. The following services are part of the Vulnerability Management system.

Vulnerability Scanning
External Penetration Testing
Customer Performed Vulnerability Assessment
Protective monitoring type Supplier-defined controls
Protective monitoring approach In SAP Cloud Business Applications an automated monitoring system and operations personnel ensure the system availability 24x7. Security relevant events are logged and retained for 180 days in a SIEM (Security Information and Event Management) system.
CCTV footage must be archived for at least 90 days (or maximum allowed by local law)
• Monitoring room to be staffed 7x24
Incident management type Conforms to a recognised standard, for example, CSA CCM v3.0 or ISO/IEC 27035:2011 or SSAE-16 / ISAE 3402
Incident management approach SAP Cloud implements formal event reporting and follows escalation procedures if an information security incident occurs. Documented security incident response plans for the cloud solutions from SAP ensure that the best possible level of service quality and availability is achieved.
Security incidents are monitored and tracked by security specialists in cooperation with defined communication channels relating to customer until resolved. A Security Breach is a confirmed security incidents in which sensitive, protected, personally identifiable information (PII) or confidential data is: exposed, transmitted, copied, viewed, stolen or used by an individual or a group unauthorised to do so.

Secure development

Secure development
Approach to secure software development best practice Independent review of processes (for example CESG CPA Build Standard, ISO/IEC 27034, ISO/IEC 27001 or CSA CCM v3.0)

Public sector networks

Public sector networks
Connection to public sector networks No


Price £13 to £154 per user per month
Discount for educational organisations Yes
Free trial available Yes
Description of free trial Complete the registration on the right to access a free 30-day demo. Get a first-hand look at:

The simple and intuitive interface

Capabilities including finance, sales and project management

Role-based views to experience the solution as a CEO or CFO

Easy workflows designed to connect every function of your business
Link to free trial

Service documents

pdf document: Pricing document pdf document: Service definition document pdf document: Terms and conditions pdf document: Modern Slavery statement
Service documents
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