Local authorities are required by planning legislation to provide an online planning register. Civica’s IQ Planning Register provides a web based platform, which allows the public to review/comment on planning applications when convenient, reducing the contact made and visits to the council asking for information regarding applications.
- Allows public to view application details and documents
- Allows public to comment on applications online
- Allows statutory consultees to view applications and comment online
- Comments submitted online imported directly into planning system
- Allows display of public and consultee comments online
- Allows users to register to save searches and track applications
- Ability to view application locations on embedded map
- Search facility; search by application reference and other criteria
- Display of weekly list
- Allows export of search results
- Provides digital transactions within an existing or stand-alone website
- Drives down transaction costs with low cost of ownership
- Access to planning information without contact to the council
- Accessible on all devices (laptop/tablet/smartphone)
- Secure comment submission to the council
- View comments made on the application by statutory bodies
- Provides transparency of the planning process
- Map function to view location of applications
- Search functionality refining information required, exporting results for offline use
£1111 per unit per month
Civica UK Limited
020 7760 6016
|Software add-on or extension||Yes|
|What software services is the service an extension to||Can also be used as a standalone service|
|Cloud deployment model||Private cloud|
There are no specific constraints, however there will always be a requirement for maintenance windows to allow upgrades and security patches to be applied, to either the product or the underlying platform. In certain circumstances this can be circumvented.
Hardware constraints will be discussed at the time of purchase if hardware is asked for by the customer.
|Email or online ticketing support||Email or online ticketing|
|Support response times||
Each call is allocated a priority as follows:
1. Business Critical impact
2. Major Operational impact
3. Minor Operational impact
4. Minor Operational inconvenience
5. System Operation not impeded
|User can manage status and priority of support tickets||No|
|Phone support availability||9 to 5 (UK time), 7 days a week|
|Web chat support||No|
|Onsite support||Yes, at extra cost|
|Support levels||Civica will respond to application related incidents as below and will take all reasonable steps to achieve a resolution within target timescales. Civica will respond to incidents relating to availability of cloud services in an accelerated timeframe: Level 1 - 2 working hours - 1 working day. Level 2 - 2 working hours - 5 working days. Level 3 - 2 working hours - 30 working days. Level 4 - 2 working hours - 60 working days. Level 5 - TBA|
|Support available to third parties||No|
Onboarding and offboarding
The types of training which can be provided, based on the training needs of the target audience, are typically as follows;
- Project Team training
- System Administration training
- User training
- Go Live ‘floor walking’
- Speciality Courses
- Train the Trainer
Civica training courses are designed to deliver a good understanding of the functionality or skillset required work effectively with the solution. The specific methods to be used will be agreed at the outset of the project, these may include:
- Classroom training
- Use of customised training environment, configuration and data set
- Some eLearning materials distributed using external media or via the internet
- Shorter, remote training courses
There are prerequisites to our training courses to be aware of and these will be discussed on the outset of a project. Also, note the following exclusions apply unless otherwise agree;
- Fault resolution with existing Civica solutions
- Configuration or forms development activities
- Testing support
|End-of-contract data extraction||There is no specific data extraction process at the end of contract, however Civica would look to provide the data within a format that can be accessible to the data owner. If any further services are required e.g., data cleansing or data manipulation these would be chartable at the day rate of the sold contract.|
Three months from the end date of the contract Civica will enter into discussions with the client to determine whether the contract will be extended. If the client decides to enter into a further contract term then a new contract will be issued.
If the client decides not to extend beyond the contract end date then within seven days following the contract end date the Licensee shall (at the option of the Licensor) return or destroy all copies, forms and parts of the program and documentation which are covered by this License and shall certify to the Licensor in writing that this has been done.
Once notice has been received that the customer will not extend beyond the contract end date then, Civica will email the customer confirming the notice has been received and a member of our technical department will contact you to arrange removal of the system from your servers.
Any assistance the client may require to migrate existing data off the system on termination of this contract will be chargeable.
Using the service
|Web browser interface||Yes|
|Application to install||No|
|Designed for use on mobile devices||No|
|Accessibility standards||WCAG 2.0 A|
|Accessibility testing||System Specific|
|What users can and can't do using the API||Dependant on application/module|
|API documentation formats||
|API sandbox or test environment||No|
|Description of customisation||Civica's solutions can be customised in a variety of ways (e.g. editing of the user interface) and the method of customisation can will be discussed with the customer at the time of purchase upon request. Customisation can either be achieved by Civica and/or by a super user. All services associated with customisation are chargeable.|
|Independence of resources||
Underlying hardware is dynamically allocated and balanced using VMware Dynamic Resource Scheduler (DRS). DRS ensures virtual servers are allocated the appropriate physical hardware resources at all times. DRS also enables virtual servers to be migrated to different physical hardware so system availability is maintained during planned or unplanned maintenance.
Storage is allocated via a flash storage array capable of maintaining high IOPS throughput.
|Service usage metrics||No|
|Supplier type||Not a reseller|
|Staff security clearance||Other security clearance|
|Government security clearance||Up to Developed Vetting (DV)|
|Knowledge of data storage and processing locations||Yes|
|Data storage and processing locations||United Kingdom|
|User control over data storage and processing locations||No|
|Datacentre security standards||Supplier-defined controls|
|Penetration testing frequency||At least once a year|
|Penetration testing approach||Another external penetration testing organisation|
|Protecting data at rest||Physical access control, complying with another standard|
|Data sanitisation process||Yes|
|Data sanitisation type||Deleted data can’t be directly accessed|
|Equipment disposal approach||Complying with a recognised standard, for example CSA CCM v.30, CAS (Sanitisation) or ISO/IEC 27001|
Data importing and exporting
|Data export approach||The Civica IQ Planning Register queries the APP or FastSUITE database in the back-office to obtain information. There is no data to export.|
|Data export formats||CSV|
|Data import formats||CSV|
|Data protection between buyer and supplier networks||
|Data protection within supplier network||TLS (version 1.2 or above)|
Availability and resilience
|Guaranteed availability||Civica’s standard core hours are 7am-7pm, Monday to Friday (excluding UK Bank holidays). Access to the service (remote access to data centre, domain names, network connections, IP addresses, hosted software and equipment) during core hours will have an uptime availability of 99.99%|
|Approach to resilience||Available on request.|
Infrastructure related scheduled maintenance will not occur between 07:00 and 19:00 Monday to Friday excluding English Bank Holidays. Maintenance will be arranged with a minimum of 3 working days’ notice, and will include a detailed description of the planned works, planned outcomes, and a detailed back-out plan, unless otherwise stated.
Unplanned outages will be notified via the Civica Service Desk.
Identity and authentication
|User authentication needed||Yes|
|User authentication||Public key authentication (including by TLS client certificate)|
|Access restrictions in management interfaces and support channels||Two factor authentication.|
|Access restriction testing frequency||At least once a year|
|Management access authentication||
Audit information for users
|Access to user activity audit information||Users contact the support team to get audit information|
|How long user audit data is stored for||At least 12 months|
|Access to supplier activity audit information||Users contact the support team to get audit information|
|How long supplier audit data is stored for||At least 12 months|
|How long system logs are stored for||At least 12 months|
Standards and certifications
|ISO/IEC 27001 certification||Yes|
|Who accredited the ISO/IEC 27001||ISOQAR|
|ISO/IEC 27001 accreditation date||07/07/2015|
|What the ISO/IEC 27001 doesn’t cover||NA|
|ISO 28000:2007 certification||No|
|CSA STAR certification||No|
|Other security accreditations||Yes|
|Any other security accreditations||Cyber Essentials Plus|
|Named board-level person responsible for service security||Yes|
|Security governance accreditation||Yes|
|Security governance standards||
|Other security governance standards||Cyber Essentials Plus|
|Information security policies and processes||In order to provide a wide range of services to public and private sector organisations, Civica maintains an active information security programme. This programme requires regular internal and external audit inspection of both physical and logical data protection structures. The policies and procedures are aligned to ISO 27001 and Cyber Essentials Plus certifications.|
|Configuration and change management standard||Conforms to a recognised standard, for example CSA CCM v3.0 or SSAE-16 / ISAE 3402|
|Configuration and change management approach||
All hosted assets metadata is stored in a Configuration Management Data Base. This data base is access controlled to authorised staff only. The CMDB provides information essential to the secure hosting of client critical services.
Civica's Change Management process ensures that all changes are considered and planned, and appropriate, and that there is a clear audit trail of all changes.
|Vulnerability management type||Conforms to a recognised standard, for example CSA CCM v3.0 or SSAE-16 / ISAE 3402|
|Vulnerability management approach||
Civica has vulnerability management processes in place for ISO27001 and PCI-DSS. These processes are externally audited on an annual basis to ensure continued compliance.
For external vulnerability scanning, Civica employs the services of an external ‘CHECK’ approved provider to perform an annual penetration test against the external management IP interface. Supporting this, Civica is also certified to the CESG approved Cyber Essentials scheme. For high value financial hosted system, Civica also maintains a PCI-DSS v3.1 certification. In scope systems are subject to month internal and external vulnerability scans as well as a full penetration test twice a year.
|Protective monitoring type||Conforms to a recognised standard, for example CSA CCM v3.0 or SSAE-16 / ISAE 3402|
|Protective monitoring approach||
Civica take a proactive approach to information security through a process of continual monitoring and review. As part of a documented risk assessment methodology to identify and manage information security risks a dedicated security team update the risk register monthly.
Civica has a network monitoring solution in place ‘OpsView’ as well as a full antivirus and anti-malware solution. These technologies check the hosted services for errors, infections and unexpected network traffic and are support by Cisco IPS/IDS at the perimeter layer. This monitoring service provides defence in depth, against compromise, by detecting infections and suspicious networking activity within the environment.
|Incident management type||Conforms to a recognised standard, for example, CSA CCM v3.0 or ISO/IEC 27035:2011 or SSAE-16 / ISAE 3402|
|Incident management approach||
Civica have developed an Incident Management process (PRM07) under ISO 20000 standards which details both the Incident and Service Request Management processes.
The Civica Service Desk manages end user Service Requests, Incidents and Requests for Change (RFCs) which can be logged by e-mail, telephone and web portal.
Monthly customer reports will detail incident information.
|Approach to secure software development best practice||Conforms to a recognised standard, but self-assessed|
Public sector networks
|Connection to public sector networks||No|
|Price||£1111 per unit per month|
|Discount for educational organisations||No|
|Free trial available||No|
|Pricing document||View uploaded document|
|Skills Framework for the Information Age rate card||View uploaded document|
|Terms and conditions document||View uploaded document|