Soutron Limited


Soutron is a fully web-based library, archive management system (LMS) designed to manage information in a structured manner using advanced database techniques. Designed to improve productivity/effectiveness within information-dependent departments. Soutron includes cataloguing, authority control, search and discovery (OPAC), acquisitions, serials, circulation, interlibrary loans, enquiry management, staff-skills register and reporting.


  • Library Management System (LMS/ILS)
  • Archive Management
  • Discovery Service
  • e-book distribution and Digital Rights Management
  • Secure Document Distribution
  • Inter Library Loans
  • Digital Media Archiving
  • Cloud Hosting
  • Data Migration


  • Cataloguing, thesaurus, search, discovery, acquisitions, serials, circulation, interlibrary loans
  • Searching of library and online databases, e-journals
  • Control access to e-books and distribute to reader devices securely
  • ISAD(G) structures and hierarchy to manage archive collections
  • Mobile friendly Search Portals easy to customise using HTML5/CSS
  • Highly flexible database applied to manage know how
  • Built -in Expertise Register with added Search capabilities
  • Unlimited user licence
  • Controlled vocabularies simplify search (acronyms as preferred terms)
  • Integration via RESTful API makes data more accessible


£1795 to £30000 per instance per year

  • Free trial available

Service documents

G-Cloud 11


Soutron Limited

Graham Beastall

01332 844 030

Service scope

Service scope
Software add-on or extension No
Cloud deployment model Hybrid cloud
Service constraints No
System requirements
  • Web Browser - IE 11 and later
  • Web Browser - Edge (latest only)
  • Web Browser - Firefox (latest only)
  • Web Browser - Google Chrome (latest only)
  • Web Browser - Safari (latest only)

User support

User support
Email or online ticketing support Email or online ticketing
Support response times 1 hour
User can manage status and priority of support tickets No
Phone support Yes
Phone support availability 9 to 5 (UK time), Monday to Friday
Web chat support Web chat
Web chat support availability 9 to 5 (UK time), Monday to Friday
Web chat support accessibility standard None or don’t know
How the web chat support is accessible Web chat may be accessed via our Support Portal.

All functionality of the content is operable through a keyboard interface without requiring specific timings for individual keystrokes, except where the underlying function requires input that depends on the path of the user's movement and not just the endpoints.
Web chat accessibility testing None
Onsite support Yes, at extra cost
Support levels Cloud support engineer provides standard support. Support is escalated to R&D for 3rd level.
There are no additional costs for different support levels. Support costs are included in annual licence fee.
Our engineers provide technical and cloud support.
Support available to third parties Yes

Onboarding and offboarding

Onboarding and offboarding
Getting started Yes, we provide onsite training, online training and user documentation.
Service documentation Yes
Documentation formats
  • HTML
  • PDF
End-of-contract data extraction We provide users with a free export of their data upon termination of the contract.
End-of-contract process An output of data is provided on the day of termination and the application removed from servers and backup devices. This is performed free of charge.

Using the service

Using the service
Web browser interface Yes
Supported browsers
  • Internet Explorer 11
  • Microsoft Edge
  • Firefox
  • Chrome
  • Safari 9+
Application to install No
Designed for use on mobile devices Yes
Differences between the mobile and desktop service Resizing of interface to fit respective screen size
Accessibility standards None or don’t know
Description of accessibility Users can access all features depending on system settings. Users have ability to login to gain additional access where required.
Accessibility testing None
What users can and can't do using the API We provide a Read-only RESTfull API, this allows users to search and retrieve results to be displayed in their own interface.
API documentation Yes
API documentation formats PDF
API sandbox or test environment No
Customisation available Yes
Description of customisation System administrators have access to over 300 configuration settings.
The end user interface can be customised as required, this includes settings, branding and layout.


Independence of resources We monitor servers on a daily basis and move applications or introduce new servers where required.


Service usage metrics Yes
Metrics types Real-time management information available
Reporting types
  • Regular reports
  • Reports on request


Supplier type Not a reseller

Staff security

Staff security
Staff security clearance Other security clearance
Government security clearance Up to Baseline Personnel Security Standard (BPSS)

Asset protection

Asset protection
Knowledge of data storage and processing locations Yes
Data storage and processing locations United Kingdom
User control over data storage and processing locations No
Datacentre security standards Supplier-defined controls
Penetration testing frequency At least once a year
Penetration testing approach ‘IT Health Check’ performed by a Tigerscheme qualified provider or a CREST-approved service provider
Protecting data at rest
  • Physical access control, complying with SSAE-16 / ISAE 3402
  • Encryption of all physical media
Data sanitisation process Yes
Data sanitisation type Deleted data can’t be directly accessed
Equipment disposal approach Complying with a recognised standard, for example CSA CCM v.30, CAS (Sanitisation) or ISO/IEC 27001

Data importing and exporting

Data importing and exporting
Data export approach The system provides functions to export in a variety of formats, additional services can be provided to export data to specific formats if required.
Data export formats
  • CSV
  • Other
Other data export formats
  • XML
  • MarcXML
  • PDF
  • Word
  • Excel
Data import formats
  • CSV
  • Other
Other data import formats XML

Data-in-transit protection

Data-in-transit protection
Data protection between buyer and supplier networks TLS (version 1.2 or above)
Data protection within supplier network TLS (version 1.2 or above)

Availability and resilience

Availability and resilience
Guaranteed availability Our Hosted service provides 99.5% uptime which is based on 365 x 7 x 24 availability. Exclusive of scheduled maintenance.
Compensation for failed SLA is agreed on a case by case basis.
Approach to resilience Available on request.
Outage reporting Email alerts. Clients are advised individually via email and given regular progress reports until the problem is resolved.

Identity and authentication

Identity and authentication
User authentication needed No
Access restrictions in management interfaces and support channels All access to application management functions are protected by username and password. End user interfaces can be protected in the same way if required.
We also provide a number of other authentication options such as ADFS, SAML and active directory.
Our support portal requires a login to access tickets and knowledgebase articles.
Access restriction testing frequency At least every 6 months
Management access authentication
  • Identity federation with existing provider (for example Google Apps)
  • Username or password
  • Other
Description of management access authentication Via Manual Log-in Or Single Sign On (SSO)

Audit information for users

Audit information for users
Access to user activity audit information Users have access to real-time audit information
How long user audit data is stored for At least 12 months
Access to supplier activity audit information Users have access to real-time audit information
How long supplier audit data is stored for At least 12 months
How long system logs are stored for Between 1 month and 6 months

Standards and certifications

Standards and certifications
ISO/IEC 27001 certification No
ISO 28000:2007 certification No
CSA STAR certification No
PCI certification No
Other security certifications Yes
Any other security certifications Cyber Essentials Plus

Security governance

Security governance
Named board-level person responsible for service security Yes
Security governance certified Yes
Security governance standards Other
Other security governance standards Cyber Essentials Plus
Information security policies and processes We have policies for the following areas
Firewall Configuration
Hardware & Systems Configuration
Standard Configuration
Access Control Policy
Access Control Rules & Rights
User Access Management
Username Administration
Individual User Agreement
Special Access Privileges
Policy Against Malicious Code
Controls Against Malicious Code
Antivirus Work Instructions
Software Updates and Patching Policy
Data Protection Policy
Information Security Plan
Business Continuity & Information Security

Policies are managed by Head of technical services and agreed at board level.

Operational security

Operational security
Configuration and change management standard Supplier-defined controls
Configuration and change management approach All change requests are logged and approved by head of technical services. Once a change is approved for testing it will be tested in a sandbox environment and documented. This is then reviewed again by head of technical who then seeks approval to implement from the board.
Vulnerability management type Supplier-defined controls
Vulnerability management approach All application updates are tested against OWASP top 10. Additional checks are done by test engineers.
Infrastructure is checked and updated on a regular basis to prevent against threats and patches applied on a weekly maintenance cycle, or sooner if the threat is severe. Information provided from anti-virus reporting /notifications and proactive monitoring.
Protective monitoring type Supplier-defined controls
Protective monitoring approach We have monitoring in place to trigger alerts for potential problems, log files are checked weekly for compromises. Any potential threat identified is acted upon immediately and remedied. Services are taken offline if there is a threat to data security.
Incident management type Supplier-defined controls
Incident management approach Users report incidents via phone, email or the support portal.
Incident reports are provided via the support portal.
We have a number of processes for certain events which may occur. In all instances where a incident occurs an email will be sent to the named contacts, with regular updates thereafter.

Secure development

Secure development
Approach to secure software development best practice Conforms to a recognised standard, but self-assessed

Public sector networks

Public sector networks
Connection to public sector networks No


Price £1795 to £30000 per instance per year
Discount for educational organisations No
Free trial available Yes
Description of free trial Access is given to a basic unbranded version of the system. Full administrative control is not given nor is full helpdesk support, although assistance will be given, if required, via telephone or email. Trial periods usually last for 1 calendar month

Service documents

pdf document: Pricing document pdf document: Skills Framework for the Information Age rate card pdf document: Service definition document pdf document: Terms and conditions
Service documents
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