Brookcourt Solutions

Ascema Data Loss Prevention, Data Discovery and Automated Classification

Ascema Data Loss Prevention, Data Discovery and Automated Classification protects and classifies sensitive information across enterprise applications e.g. GSuite, O365, Alfresco, Sharepoint and more – on premise, in the cloud and hybrid. Discovers, classifies and protects at TrueContent level in real time at scale, simple to deploy, easy to use.


  • Real time content level data loss prevention (DLP)
  • Automated classification for easier setup
  • End User education and real time feedback mechanisms
  • Real time visualisation of events in enterprise dashboard
  • Interventions include alert, block sharing, quarantine and log
  • Easy to setup, deploy and administrate
  • Cloud or on premise solution and computationally inexpensive
  • Data discovery on endpoints, servers and cloud
  • Supports GDPR, PCI and PII audit and compliance
  • Protects information in real time


  • Protect high value content in real time to sentence level
  • Control access to sensitive information with real time interventions
  • Facilitation of safe content sharing with real time reporting
  • Dashboard real time reporting to administrators and department head
  • Easy to deploy and does not interrupt end user workflow
  • Provides protection of content, keywords, phrases and documents
  • Educates and engages end users
  • Easy setup of automated classification
  • Elegant and simple to deploy and use
  • Protects structured and unstructured data


£10 to £30 per unit per year

Service documents

G-Cloud 11


Brookcourt Solutions

Phil higgins


Service scope

Service scope
Software add-on or extension Yes
What software services is the service an extension to Windows and Mac Endpoints, Microsoft Word Sharepoint O365 ­- Sharepoint, Exchange, OneDrive Exchange (online and on premise), Windows File Server, GMail, GDrive, Alfresco, Box, Boldon James, Titus, Clearswift IBM Q Radar, as well as HP ArcSight. Bespoke Integrations available. Libraries available for licensing. Deploys on Windows or Linux.
Cloud deployment model Hybrid cloud
Service constraints None
System requirements
  • Ascema server with requires 6GB of memory 150GB of storage
  • Storage 250GB protected docs + 16GB Mem 50GB storage

User support

User support
Email or online ticketing support Email or online ticketing
Support response times Response times are within 1 hour.
User can manage status and priority of support tickets No
Phone support Yes
Phone support availability 9 to 5 (UK time), Monday to Friday
Web chat support No
Onsite support Yes, at extra cost
Support levels On Site Support Engineer £1200 per day plus travel/accommodation; On Site Training £1,200 per day; Maintenance and all upgrades +20% of contract value includes 9-5 support.
Support available to third parties Yes

Onboarding and offboarding

Onboarding and offboarding
Getting started User documentation available online via Ascema Public Wiki; Onsite training is also available, as well as training videos; Adhoc scheduled Webinars; Consultancy and training is available from £850-£1,500 per day.
Service documentation Yes
Documentation formats
  • HTML
  • PDF
  • Other
Other documentation formats Video
End-of-contract data extraction Ascema does not hold any documents or content. Ascema customers' irreversible fingerprints can be easily deleted at end of contract.
End-of-contract process Uninstall Ascema. No additional costs.

Using the service

Using the service
Web browser interface Yes
Supported browsers
  • Internet Explorer 10
  • Internet Explorer 11
  • Microsoft Edge
  • Firefox
  • Chrome
  • Safari 9+
Application to install Yes
Compatible operating systems
  • Linux or Unix
  • MacOS
  • Windows
  • Other
Designed for use on mobile devices Yes
Differences between the mobile and desktop service Ascema works on 3rd party applications installed on mobile devices such as eMail, O365, Box, Alfresco.
Service interface Yes
Description of service interface The service has multiple interfaces depending on its type and the audience (administrator, end user). All interfaces use the latest web technologies like HTML 5, Javascript, Angular 7 etc and follow a clean, user friendly, minimalist design. User experience is optimized with simple and quick task based workflows.
Accessibility standards WCAG 2.1 AA or EN 301 549
Accessibility testing Internal testing only.
What users can and can't do using the API Ascema currently has internal APIs only. These are accessible on request.
API documentation No
API sandbox or test environment Yes
Customisation available Yes
Description of customisation Custom REGEX patterns can be created and custom/bespoke searches. Custom classification can be setup. Libraries are available for licencing and integration into bespoke applications. Customisation is available when contracted. In DLP custom classifications can be setup.


Independence of resources Each Ascema instance is private and it scales according to usage.


Service usage metrics Yes
Metrics types Service usage analytics available via Ascema dashboard.
Reporting types Real-time dashboards


Supplier type Not a reseller

Staff security

Staff security
Staff security clearance Other security clearance
Government security clearance Up to Developed Vetting (DV)

Asset protection

Asset protection
Knowledge of data storage and processing locations Yes
Data storage and processing locations United Kingdom
User control over data storage and processing locations Yes
Datacentre security standards Supplier-defined controls
Penetration testing frequency At least every 6 months
Penetration testing approach Another external penetration testing organisation
Protecting data at rest Scale, obfuscating techniques, or data storage sharding
Data sanitisation process No
Equipment disposal approach Complying with a recognised standard, for example CSA CCM v.30, CAS (Sanitisation) or ISO/IEC 27001

Data importing and exporting

Data importing and exporting
Data export approach Export of fingerprints are available on request. There may be a charge for this service.
Data export formats
  • CSV
  • Other
Other data export formats
  • JSON
  • CEF
Data import formats
  • CSV
  • Other
Other data import formats JSON

Data-in-transit protection

Data-in-transit protection
Data protection between buyer and supplier networks Private network or public sector network
Data protection within supplier network TLS (version 1.2 or above)

Availability and resilience

Availability and resilience
Guaranteed availability 99.9% up time with mirror servers.
Approach to resilience Available on request.
Outage reporting Through a monitoring and alerting system.

Identity and authentication

Identity and authentication
User authentication needed Yes
User authentication Username or password
Access restrictions in management interfaces and support channels Administrator and Departmental Head have a separate interface.
Access restriction testing frequency At least every 6 months
Management access authentication Username or password

Audit information for users

Audit information for users
Access to user activity audit information Users have access to real-time audit information
How long user audit data is stored for User-defined
Access to supplier activity audit information Users contact the support team to get audit information
How long supplier audit data is stored for User-defined
How long system logs are stored for User-defined

Standards and certifications

Standards and certifications
ISO/IEC 27001 certification Yes
Who accredited the ISO/IEC 27001 BM TRADA
ISO/IEC 27001 accreditation date 19/07/2016
What the ISO/IEC 27001 doesn’t cover The full scope of our certification: The Information Security Management System relating to the provision of design, development and commissioning of branded software technology for locating, securing and controlling the movement of sensitive data and intellectual property within cloud collaboration environments and other applications, including activities and functions carried out by the departmental staff in scope, covered by Sales, Development and Administration.
ISO 28000:2007 certification No
CSA STAR certification No
PCI certification No
Other security certifications No

Security governance

Security governance
Named board-level person responsible for service security Yes
Security governance certified Yes
Security governance standards ISO/IEC 27001
Information security policies and processes In accordance with our ISO:27001 Standard, we have a range of information management and security policies that are principally upheld and assessed by annual, external auditors, as well as completing quarterly internal audits within each department -­ Technical, Commercial and Administration -­ involving policy assessment, risk analysis (and treatment) and self-assessments to ensure employee awareness and implementation.

Operational security

Operational security
Configuration and change management standard Supplier-defined controls
Configuration and change management approach All components are fully tested prior to deployment. Continual monitoring and testing throughout component life-cycle.
Vulnerability management type Undisclosed
Vulnerability management approach Adhere to ISO:27001 standard.
Protective monitoring type Supplier-defined controls
Protective monitoring approach Defined within ISO:27001 controls.
Incident management type Undisclosed
Incident management approach Defined within ISO 27001 controls.

Secure development

Secure development
Approach to secure software development best practice Independent review of processes (for example CESG CPA Build Standard, ISO/IEC 27034, ISO/IEC 27001 or CSA CCM v3.0)

Public sector networks

Public sector networks
Connection to public sector networks No


Price £10 to £30 per unit per year
Discount for educational organisations Yes
Free trial available Yes
Description of free trial 30 days free trial
Link to free trial

Service documents

pdf document: Pricing document pdf document: Skills Framework for the Information Age rate card pdf document: Service definition document pdf document: Terms and conditions
Service documents
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