NotLost

Lost and found property management platform

We help your LPO save time in the management of items found on your premises. Utilising image recognition and NLP technology we create found item reports with a simple 3-click process. Our venue administration platform streamlines management of inventory, including the efficient handling of customer queries and lost item reports.

Features

  • Rapid found items reports created intelligently from images
  • User roles and access management for staff
  • Automatic matching engine compares lost and found reports (multi location)
  • Service accessible from computer, mobile and tablet on any browser
  • Active development team releasing new features every two weeks
  • Simple, intuitive design with training videos and guides
  • Ownership validation and returns service integrated into platform
  • Recycling and disposal of unclaimed items sent directly to NotLost
  • Digital receipt and audit trail for all items and users
  • GDPR compliant processes around handling data-sensitive found items

Benefits

  • Save time/energy registering items and handling enquiries
  • Respond from anywhere and see images to aid validation
  • Reduce call handling time through quickly searching with filtering
  • Push customer enquiries direct to web with multi-location lost reports
  • Automated email updates for customers registering lost reports
  • Delight your customers with return options all over the UK
  • Reduce waste and give to charity through our recycling services
  • Safely and lawfully dispose of data-sensitive items (GDPR compliant processes)
  • Improve found item inventory management including full audit trail
  • Strengthen your brand goodwill through good news and charitable CSR

Pricing

£68 per licence per month

  • Education pricing available
  • Free trial available

Service documents

Framework

G-Cloud 11

Service ID

8 6 2 4 0 8 1 3 9 3 2 8 2 2 1

Contact

NotLost

Sam Nash

07842414880

sam@notlost.co

Service scope

Software add-on or extension
No
Cloud deployment model
Public cloud
Service constraints
Updates are commonly applied without any downtime to end users. NotLost will notify users of any planned outages.
System requirements
  • Internet connection
  • Internet Browser - Safari, Firefox, Internet Explorer, Chrome, Opera

User support

Email or online ticketing support
Email or online ticketing
Support response times
One working day Mon-Friday
User can manage status and priority of support tickets
No
Phone support
Yes
Phone support availability
9 to 5 (UK time), Monday to Friday
Web chat support
No
Onsite support
Yes, at extra cost
Support levels
NotLost provides an account manager who is accessible via phone, email or video call 9 am - 5 pm weekdays. The account managers work closely with our product team so can also provide technical support.
Support available to third parties
Yes

Onboarding and offboarding

Getting started
Training videos, user guides and online 'screen sharing' training are provided.
For larger teams, training days and bespoke materials can be organised.
Service documentation
Yes
Documentation formats
PDF
End-of-contract data extraction
CSV export.
End-of-contract process
All found item reports can be provided as a CSV file. Images will not be included. Service provided at no extra cost.

Using the service

Web browser interface
Yes
Supported browsers
  • Internet Explorer 11
  • Microsoft Edge
  • Firefox
  • Chrome
  • Safari 9+
  • Opera
Application to install
No
Designed for use on mobile devices
Yes
Differences between the mobile and desktop service
The same functionality is provided in the venue platform regardless of device. The platform has been designed with mobile in mind.

When taking photos or uploading images the experience is slightly different on a mobile, as PC's /laptops do not all have cameras.
Service interface
No
API
Yes
What users can and can't do using the API
Clients can use our APIs to integrate our functionality with third party software.
API documentation
Yes
API documentation formats
  • HTML
  • PDF
API sandbox or test environment
Yes
Customisation available
Yes
Description of customisation
Venue profile, user roles/access and storage locations can be customised by venue administrators.

NotLost's development team can support 'customisations' and integrations.

Scaling

Independence of resources
Verticle scaling of AWS servers. Additional resources are deployed automatically. We also continuously monitor our servers, API gateways and endpoints.

Analytics

Service usage metrics
Yes
Metrics types
All reported item data
Reporting types
Reports on request

Resellers

Supplier type
Not a reseller

Staff security

Staff security clearance
Other security clearance
Government security clearance
Up to Baseline Personnel Security Standard (BPSS)

Asset protection

Knowledge of data storage and processing locations
Yes
Data storage and processing locations
European Economic Area (EEA)
User control over data storage and processing locations
No
Datacentre security standards
Managed by a third party
Penetration testing frequency
At least once a year
Penetration testing approach
In-house
Protecting data at rest
  • Physical access control, complying with another standard
  • Encryption of all physical media
Data sanitisation process
Yes
Data sanitisation type
  • Explicit overwriting of storage before reallocation
  • Deleted data can’t be directly accessed
Equipment disposal approach
A third-party destruction service

Data importing and exporting

Data export approach
Schedule an export via their account manager
Data export formats
CSV
Data import formats
CSV

Data-in-transit protection

Data protection between buyer and supplier networks
TLS (version 1.2 or above)
Data protection within supplier network
TLS (version 1.2 or above)

Availability and resilience

Guaranteed availability
Platform uptime guarantee: 90% availability during the hours of 9am to 5pm Mon-Fri (excluding planned outages).
Approach to resilience
NotLost servers are hosted in the EU, currently with Amazon Web Services.
Amazon’s data centers operate in alignment with the Tier III+ guidelines.
AWS will use commercially reasonable efforts to make Amazon EC2 and Amazon EBS each available with a Monthly Uptime Percentage of at least 99.99%
Outage reporting
Outages are reported to NotLost via email alerts.

Identity and authentication

User authentication needed
Yes
User authentication
  • Identity federation with existing provider (for example Google Apps)
  • Username or password
Access restrictions in management interfaces and support channels
Each user is individually identified, authenticated and all actions audited. Role Based Access control is managed by administrators and users' access can be disabled, roles changed, or access revoked.
Access to the database is not permitted, even to management or account managers.
Access restriction testing frequency
At least every 6 months
Management access authentication
Username or password

Audit information for users

Access to user activity audit information
Users have access to real-time audit information
How long user audit data is stored for
At least 12 months
Access to supplier activity audit information
Users contact the support team to get audit information
How long supplier audit data is stored for
At least 12 months
How long system logs are stored for
Less than 1 month

Standards and certifications

ISO/IEC 27001 certification
No
ISO 28000:2007 certification
No
CSA STAR certification
No
PCI certification
Yes
Who accredited the PCI DSS certification
Self-assessment
PCI DSS accreditation date
26/11/2018
What the PCI DSS doesn’t cover
We are a Card-not-present Merchants, All Cardholder Data Functions Fully are Outsourced
Other security certifications
No

Security governance

Named board-level person responsible for service security
Yes
Security governance certified
No
Security governance approach
NotLost are compliant with EU data schemes and laws such as GDPR. Our primary tech subcontractor is ISO27001 compliant and our developers follow ISO 27001.
Information security policies and processes
Written Information Security Policy.
Security Incident/Breach Response Plan.
Data Retention Plan.
Disaster Recovery Plan.
Security Plan for on-site/physical security.

Operational security

Configuration and change management standard
Supplier-defined controls
Configuration and change management approach
NotLost follow an AGILE scrum methodology, managed by the Head of Product who reports directly to the board. Security reviews are part of the development process.
Vulnerability management type
Supplier-defined controls
Vulnerability management approach
AWS provides secure hosting infrastructure.
NotLost receives open source threat feed information.
Patches, bug fixes and updates are usually deployed every two weeks. High risk patches will be prioritised and deployed as soon as possible.
Protective monitoring type
Supplier-defined controls
Protective monitoring approach
NotLost responds to incidents immediately, as soon as they're detected. A variety of monitoring services are used to ensure NotLost are notified as soon as possible of any incident or downtime.
Incident management type
Supplier-defined controls
Incident management approach
We have a pre-defined process for managing incidents.
Users report incidents directly to their account manager.
Issues are recorded and prioritised by the Head of Product.
All relevant parties are notified as required by internal policies such as our Data Breach Response Policy and external standards such as GDPR.

Secure development

Approach to secure software development best practice
Conforms to a recognised standard, but self-assessed

Public sector networks

Connection to public sector networks
No

Pricing

Price
£68 per licence per month
Discount for educational organisations
Yes
Free trial available
Yes
Description of free trial
Full access to the system for up to one month.

Service documents

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