Whitespace Work software

Whitespace Mobile Enterprise

Whitespace Mobile Enterprise is a mobile work management solution
designed specifically for Public Sector, Local Authority, Large Service and Software providers offering best in class mobile technology, for work management across your entire organisation/ client base. It allows you to build engaging digital forms that transfer data between your teams.


  • Task management for mobile workers
  • Field based data capture
  • Management reporting, data analysis, reporting
  • Mobile tracking of your workforce
  • Open API for integration with back office systems
  • Company branding
  • Member of Public app
  • Deploy your own app within App Stores (Apple, Android)


  • Cost savings based on larger volumes
  • Brand the app with your council/company logos and colour scheme
  • Create and deploy public facing apps to assist data capture
  • Scale up and down user numbers easily
  • Increased administration control
  • Single tenancy unique hosted environment


£25,000 to £96,000 an instance a year

Service documents

Request an accessible format
If you use assistive technology (such as a screen reader) and need versions of these documents in a more accessible format, email the supplier at Rhiain.Dixon@whitespacews.com. Tell them what format you need. It will help if you say what assistive technology you use.


G-Cloud 12

Service ID

8 4 8 2 6 6 2 4 8 6 2 5 9 4 1


Whitespace Work software Rhiain Dixon
Telephone: 07929890892
Email: Rhiain.Dixon@whitespacews.com

Service scope

Software add-on or extension
Cloud deployment model
Hybrid cloud
Service constraints
Please contact Whitespace for more details.
System requirements
Web browser, I.E and Chrome

User support

Email or online ticketing support
Email or online ticketing
Support response times
Service desk operates Monday to Friday 09:00 to 17:30
Service level agreement:
Monday to Friday, 09:00 to 17:30, 99.995%
Monday to Friday, 17:31 to 08:59, 99.95%
Weekends, 99.95%
User can manage status and priority of support tickets
Online ticketing support accessibility
WCAG 2.1 AA or EN 301 549
Phone support
Phone support availability
9 to 5 (UK time), Monday to Friday
Web chat support
Onsite support
Yes, at extra cost
Support levels
Monday to Friday - 09:00 to 17:30
Weekends and out of hours support - by arrangement.
Support available to third parties

Onboarding and offboarding

Getting started
The product is a SaaS product and is deployed immediately upon request and contract signature. When the customer has access, they have all documentation, user interface and technical documentation available to them to start using the product straight away.
Service documentation
Documentation formats
End-of-contract data extraction
Customer who wish to retain their data post contract must define what data they wish to retain and the format they require to receive the data in. Extraction is a chargeable service and is best defined at the start of the contract.
End-of-contract process
The price paid will include all necessary rights to access and use the system during the contract term. When the term ends, and assuming there is no continuation, the system will be turned off and access will be lost.
Towards the end of the contract, Whitespace will make contact with the customer to discuss options.

Using the service

Web browser interface
Supported browsers
  • Internet Explorer 11
  • Chrome
Application to install
Compatible operating systems
  • Android
  • IOS
Designed for use on mobile devices
Differences between the mobile and desktop service
In cab/mobile workers use a App installed on Mobile Devices to communicate work completed or undertaken to the back-office system. The back-office system is accessed via a web browser only.
Service interface
What users can and can't do using the API
The API is a full service/functionality API. There are no limitations around core functionality.
API documentation
API documentation formats
  • HTML
  • PDF
API sandbox or test environment
Customisation available
Description of customisation
The user will be able to customise:
Logo and branding.
Mobile templates (create any template using multiple field types via drag & drop interface).
Template intelligence (perform complex functions by using SQLite to automate or calculate).
All workflow associated with templates (i.e. who to email, what type of output, create job from template based on conditions etc).
PDF and other data outputs (Email, CSV, TXT).
Deploy customised versions of the app.


Independence of resources
Whitespace Mobile Enterprise is a single tenancy solution. Each customer has their own environment.


Service usage metrics
Metrics types
Service usage metrics are provided via in-built reports in PowerSuite or via the dashboard.
Reporting types
  • Real-time dashboards
  • Regular reports


Supplier type
Not a reseller

Staff security

Staff security clearance
Other security clearance
Government security clearance
Up to Baseline Personnel Security Standard (BPSS)

Asset protection

Knowledge of data storage and processing locations
Data storage and processing locations
United Kingdom
User control over data storage and processing locations
Datacentre security standards
Managed by a third party
Penetration testing frequency
At least once a year
Penetration testing approach
‘IT Health Check’ performed by a Tigerscheme qualified provider or a CREST-approved service provider
Protecting data at rest
Physical access control, complying with CSA CCM v3.0
Data sanitisation process
Data sanitisation type
  • Explicit overwriting of storage before reallocation
  • Deleted data can’t be directly accessed
Equipment disposal approach
A third-party destruction service

Data importing and exporting

Data export approach
Users can perform searches and export data to Excel, CSV or XML at any time. Job specific data can also be exported via emails which can include a customised PDF output.
In addition, an automated process can generate a CSV or TXT log file every time a transaction is made. This file or multiple files will be available to download from the document store or a scheduled process can be setup to SFTP to other locations.
All data is available to other 3rd party systems via the API.
Data export formats
  • CSV
  • Other
Other data export formats
  • PDF
  • TXT
  • Email
Data import formats

Data-in-transit protection

Data protection between buyer and supplier networks
  • TLS (version 1.2 or above)
  • IPsec or TLS VPN gateway
Data protection within supplier network
  • TLS (version 1.2 or above)
  • Legacy SSL and TLS (under version 1.2)
  • Other
Other protection within supplier network
Private backbone behind Packet and Application level firewalls and MPLS link for cross DC communications.

Availability and resilience

Guaranteed availability
Monday to Friday
09:00 to 17:30 - 99.99% up time
17:31 to 08:59 - 99.95% up time

Weekends 99.95% up time.

Please note up time figures do not include planned outages.
Approach to resilience
Dual data centers, with automated DNS fail over. Additional details available on request.

Increased availability solutions available, please contact Whitespace Work Software for more details.
Outage reporting
Customer's are contacted directly by a member of the company.

Email alerts can be setup upon request from Whitespace monitoring tools.

Identity and authentication

User authentication needed
User authentication
Username or password
Access restrictions in management interfaces and support channels
Whitespace Support only access the solution via VPN using named accounts to logon.
During the setup phase, Whitespace consultants use named accounts which can be restricted after the project has been completed.

Whitespace includes role based user security.
Access restriction testing frequency
At least once a year
Management access authentication
  • Public key authentication (including by TLS client certificate)
  • Username or password

Audit information for users

Access to user activity audit information
Users have access to real-time audit information
How long user audit data is stored for
Access to supplier activity audit information
Users have access to real-time audit information
How long supplier audit data is stored for
How long system logs are stored for
At least 12 months

Standards and certifications

ISO/IEC 27001 certification
Who accredited the ISO/IEC 27001
CQR Consulting Ltd
ISO/IEC 27001 accreditation date
What the ISO/IEC 27001 doesn’t cover
Whitespace ISO27001 ISMS Scope includes all Customer information.
ISO 28000:2007 certification
CSA STAR certification
PCI certification
Other security certifications

Security governance

Named board-level person responsible for service security
Security governance certified
Security governance standards
ISO/IEC 27001
Information security policies and processes

Operational security

Configuration and change management standard
Supplier-defined controls
Configuration and change management approach
Solutions are baselined, with each upgrade/change to the baseline tested and tracked.

All changes are risk assessed and security tested prior to release.

Changes are three stage tested (Unit, Dev and UAT) before release, with test cases drawn from functional/non-functional requirements. In addition changes are regression tested.
Vulnerability management type
Vulnerability management approach
Whitespace follows best practice. More information is available on request.
Protective monitoring type
Protective monitoring approach
The PowerSuite solution is multi-point monitored, with security vulnerabilities reported to the PowerSuite Service Desk and to Whitrespace's hosting partner.

Vulnerabilities are risk assessed and a corrective plan is created in line with Whitespace's ISMS.
Incident management type
Conforms to a recognised standard, for example, CSA CCM v3.0 or ISO/IEC 27035:2011 or SSAE-16 / ISAE 3402
Incident management approach
Whitespace follow a defined incident management process, in line with its ISMS.

Affected customers are notified and remain updated during the incident. Notifications are sent via the Service Desk and via email.

Once resolved, incidents reports are available on request.

Secure development

Approach to secure software development best practice
Independent review of processes (for example CESG CPA Build Standard, ISO/IEC 27034, ISO/IEC 27001 or CSA CCM v3.0)

Public sector networks

Connection to public sector networks


£25,000 to £96,000 an instance a year
Discount for educational organisations
Free trial available

Service documents

Request an accessible format
If you use assistive technology (such as a screen reader) and need versions of these documents in a more accessible format, email the supplier at Rhiain.Dixon@whitespacews.com. Tell them what format you need. It will help if you say what assistive technology you use.