Pontus Vision

Pontus Vision Open Source GDPR

Support for our Open Source GDPR platform, helping customers automatically extract and track their data to comply with the legislation. Includes Privacy Impact Assessment, and Subject Access Requests, all fully audited.

Platform provides a sustainable data management model that automatically maintains compliance after the 25th May

Features

  • Fully Open Source
  • Automatically Tag Office Docs, E-mails, Databases, Big Data
  • GCHQ/NCSC Level of Security
  • Single Portal for access by Data Protection Officers
  • Find Data affected by Data Leaks
  • Scalable to hundreds of billions of records
  • Data Fully Searchable with Graph Database
  • DSAR requests in seconds, or automated self service portal
  • Ingestion pipeline maintains compliance beyond May 2018
  • ICO's 12 steps to GDPR presented as menu items

Benefits

  • Easy integration with UK Government POLE models
  • Comply with GDPR regulation
  • Provide secure self-service subject access requests
  • Manage and trace privacy impact assessments
  • Manage privacy notices, and trace them to their lawful basis
  • Reduces human resource of repetitive tasks, e.g. data tagging
  • Fastest retrieval of complex data sets
  • Customisable for other uses, e.g. Risk, project management, etc
  • Real time dashboards show %age compliance level

Pricing

£9000 to £15000 per virtual machine per year

Service documents

G-Cloud 10

833329391286657

Pontus Vision

Leonardo Martins

+44 20 7730 8085

lmartins@pontusnetworks.com

Service scope

Service scope
Software add-on or extension No
Cloud deployment model Hybrid cloud
Service constraints GDPR - We recommend using the service on VMs with > 4 cores and at least 16GB of RAM. The server components are java-based, but we only support running RedHat/Centos 7.x.
System requirements
  • Dev Sandbox - 4 cores, 16GB RAM
  • Server OS - Linux - Centos / Redhat 7.x
  • Recent Google Chrome, or Edge Browser for GUI
  • Java 1.8 or above

User support

User support
Email or online ticketing support Email or online ticketing
Support response times SLA - 2 hours for Critical, 24 hours for Medium, 5 days for Minor.
User can manage status and priority of support tickets Yes
Online ticketing support accessibility None or don’t know
Phone support Yes
Phone support availability 9 to 5 (UK time), 7 days a week
Web chat support Yes, at an extra cost
Web chat support availability 9 to 5 (UK time), 7 days a week
Web chat support accessibility standard None or don’t know
How the web chat support is accessible We support chat over the web with Reuters Messenger, Skype, Google Hangouts, or Webex. Users can share desktop (Webex, Skype, and Google Hangouts), add attachments, and request that tickets are created, or modified on their behalf.
Web chat accessibility testing N/a
Onsite support Yes, at extra cost
Support levels A dedicated account manager is provided for all the support levels below: Bronze - 9,000/server or VM (regardless of cores) 3 support contacts, unlimited support incidents, web-only access, UK business hours-only support. Gold - 15,000/server or VM (regardless of cores) unlimited support contacts, web/phone access, 24x7 support.
Support available to third parties Yes

Onboarding and offboarding

Onboarding and offboarding
Getting started Both online and on-site training is available, with class sizes of up to 7 people. User documentation is provided online in the following URL:
https://www.pontusvision.com/pontusvision-gdpr-open-source-it-solution/architecture/
Service documentation Yes
Documentation formats
  • HTML
  • PDF
End-of-contract data extraction The data is stored using a Graph Database that is Gremlin / Tinkerpop 3.3.2 compatible. Data can be exported using any of the Tinkerpop mechanisms (e.g. Graphson 3.0.0)
End-of-contract process At the end of the 12 month support contract, the customer will be contacted and asked to confirm they wish software support to be renewed.

Using the service

Using the service
Web browser interface Yes
Supported browsers
  • Microsoft Edge
  • Chrome
Application to install Yes
Compatible operating systems Linux or Unix
Designed for use on mobile devices No
Accessibility standards None or don’t know
Description of accessibility The service is available through a web-based management GUI. The GUI enables users to manage the entire GDPR environment, including, DSAR and erasure requests, right to process, privacy notices, impact assessments, consent and data breaches.

Real time dashboards are provided to show how close each section of the GDPR is to compliance.
Accessibility testing N/a
API Yes
What users can and can't do using the API Users can send REST calls JSON messages to do the following: CRUD operations to a Graph Database, including Gremlin / Groovy.
API documentation Yes
API documentation formats PDF
API sandbox or test environment Yes
Customisation available Yes
Description of customisation Full RBAC for any action in the system. ACLs can be manipulated via a Web-based interface, or via REST calls. Only users authenticated and authorized as administrators can perform the customization steps.

Scaling

Scaling
Independence of resources The system can be installed by the customer as well as a service; the ultimate control is when the customer installs it. When running as a service, customers will be charged for support on the number of servers needed to provide a reliable GDPR service.

Analytics

Analytics
Service usage metrics Yes
Metrics types Total number of transactions, number of attempts and failures and results times
Total number of red/amber/green security threats per system / time period.
Number of individual types of security threats per system / time period
0 - 100 compliance scores for each of the 12 ICO GDPR steps
Reporting types
  • API access
  • Real-time dashboards

Resellers

Resellers
Supplier type Not a reseller

Staff security

Staff security
Staff security clearance Other security clearance
Government security clearance Up to Security Clearance (SC)

Asset protection

Asset protection
Knowledge of data storage and processing locations Yes
Data storage and processing locations United Kingdom
User control over data storage and processing locations Yes
Datacentre security standards Managed by a third party
Penetration testing frequency At least once a year
Penetration testing approach In-house
Protecting data at rest
  • Encryption of all physical media
  • Scale, obfuscating techniques, or data storage sharding
Data sanitisation process No
Equipment disposal approach A third-party destruction service

Data importing and exporting

Data importing and exporting
Data export approach The data is stored using a Graph Database that is Gremlin / Tinkerpop 3.3.2 compatible. Data can be exported using any of the Tinkerpop mechanisms (e.g. Graphson 3.0.0)
Data export formats Other
Other data export formats JSON
Data import formats
  • CSV
  • Other
Other data import formats
  • JSON over REST calls.
  • Gmail, Outlook, Exchange, SMTP, IMAP
  • Salesforce
  • SAP CRM via JDBC
  • IBM mainframe via JDBC
  • Office documents, Word, Excel, Powerpoint
  • PDF
  • Any Apache NiFi plugin
  • SQL, including Change Data Capture (CDC)
  • Big Data (e.g Kafka, HDFS, HBASE)

Data-in-transit protection

Data-in-transit protection
Data protection between buyer and supplier networks
  • Private network or public sector network
  • TLS (version 1.2 or above)
Data protection within supplier network TLS (version 1.2 or above)

Availability and resilience

Availability and resilience
Guaranteed availability The software may be installed either by the customer on their own cloud or private datacentre, or used as a service hosted by any Cloud provider. The SLA is for the system to remain up for as long as the hardware is operational. Any outages will be refunded on a pro-rate rate of the service fees paid (e.g. if the customers pay GBP 10.00/hour and there is a one-hour outage, then GBP 10.00 will be refunded.
Approach to resilience The GDPR information is stored in replicated / distributed shards using Elastic Search/HBase, and the rest of the software architecture is largely stateless, and can fail over seamlessly. Full HA, (high availability) protection is available at additional cost. It is up to the customer instruct us the level of resilience required so we can set up the GDPR platform instances to run in heterogeneous datacentres.
Outage reporting If Cloud hosted, email alerts will be sent. If self-hosted, log entries are generated so the customers'own enterprise monitoring system can be notified.

Identity and authentication

Identity and authentication
User authentication needed Yes
User authentication
  • 2-factor authentication
  • Public key authentication (including by TLS client certificate)
  • Identity federation with existing provider (for example Google Apps)
  • Username or password
  • Other
Other user authentication Multi-level authentication is provided by KeyCloak and Knox.

LDAP authentication is also supported, and our professional services team can also provide Kerberos access as an option.
Access restrictions in management interfaces and support channels Access is restricted through a customisable RBAC that is configured from a web interface.
Access restriction testing frequency At least once a year
Management access authentication
  • 2-factor authentication
  • Public key authentication (including by TLS client certificate)
  • Identity federation with existing provider (for example Google Apps)
  • Username or password
  • Other

Audit information for users

Audit information for users
Access to user activity audit information Users have access to real-time audit information
How long user audit data is stored for User-defined
Access to supplier activity audit information Users have access to real-time audit information
How long supplier audit data is stored for User-defined
How long system logs are stored for User-defined

Standards and certifications

Standards and certifications
ISO/IEC 27001 certification No
ISO 28000:2007 certification No
CSA STAR certification No
PCI certification No
Other security certifications No

Security governance

Security governance
Named board-level person responsible for service security Yes
Security governance certified No
Security governance approach The platform architecture has been verified by the NCSC, (part of GCHQ), and adheres to it's network security procedures and specifications. Our customers are typically top-end financial institutions, enterprise clients and government departmenst and that have very high regulatory standards to fulfill.
Information security policies and processes Whenever PV-GDPR is on-boarded, we go through the customers'own penetration tests. Any negative results are converted into support tickets that are then tracked and added to the product roadmap. The customer may choose whether or not those tickets and their resolution are made public.

Operational security

Operational security
Configuration and change management standard Supplier-defined controls
Configuration and change management approach Issues and enhancements are raised, prioritized, and implemented as branches in Git. Upon merging branches into our continuous integration system's development branch, a series of QA steps are performed, including security assessments to ensure that the code does not have a security impact. Once the changes are merged into development, and all tests pass, we create a new release by merging development into the Master branch, where a release is tagged.
Vulnerability management type Supplier-defined controls
Vulnerability management approach Our standard for vulnerability assessment for hosted services is to use the Amazon Inspector service (https://aws.amazon.com/inspector/). At the software level, we monitor Jetty and ElasticSearch vulnerability reports at the following sites (since these are the only parts of the product that are exposed to attacks on the server-side):
https://www.eclipse.org/jetty/documentation/9.4.x/security-reports.html
https://www.elastic.co/community/security
Patches are typically packaged and released within 1 week of the disclosed threat's solution being announced.
Protective monitoring type Supplier-defined controls
Protective monitoring approach We use parts of our own product to identify abnormal behaviour, such as abnormal CPU utilization, or network I/O. When abnormal behaviour is found, such as a denial of service attack, we go through a checklist that includes looking at OS, networking, and firewall logs, and quickly isolate the suspect environments. We can create new instances of the service within 2 hours from a cold start, and within seconds if the customer decides to have a set of hot-standby instances. Our SLA for a level 1 support issue ranges from 1 hour to 1 day depending on the support policy.
Incident management type Supplier-defined controls
Incident management approach We use our support portal as a first port of entry for users to report incidents. Depending on the support policy, and the level of the incident, we have staff on standby to receive text messages and phone calls until an incident is verified. Incident reports can be derived from our support portal.

Secure development

Secure development
Approach to secure software development best practice Conforms to a recognised standard, but self-assessed

Public sector networks

Public sector networks
Connection to public sector networks No

Pricing

Pricing
Price £9000 to £15000 per virtual machine per year
Discount for educational organisations Yes
Free trial available Yes
Description of free trial A fully working sandbox version of the GDPR platform is provided as docker image. It can be downloaded from the Pontus Vision website
Link to free trial https://hub.docker.com/r/pontusvision/open-source-gdpr/

Documents

Documents
Pricing document View uploaded document
Terms and conditions document View uploaded document
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