Data Images Software Solutions Ltd

Flexiroute

Scheduling and management of demand responsive passenger transport services.

Used by Local Authorities, DRT Operators, Community Transport Schemes and Volunteer Car Schemes of all sizes.

Deliveroute stand-alone module available for scheduling of home deliveries for Care Packages, food, medical supplies etc. during COVID-19 outbreak.

Features

  • Comprehensive database profiles for Customers, Landmarks, Vehicles, Drivers & Staff
  • Automated scheduling of Individuals, Groups and Many-to-One Trips
  • Graphical and list views of scheduled trips with management functionality
  • Drag and Drop trips between Vehicles or Drivers
  • Integrated mapping system for calculation and display of scheduled routes
  • Comprehensive Fare Templates separately configurable for each transport service
  • Invoices generated by system or exportable to finance system
  • Comprehensive reports library for output to PDF, Word or Excel
  • Central Alerts system to show all forthcoming expiry dates
  • MS Word template-based communications by email or printed letter

Benefits

  • Efficient scheduling of trips to vehicles
  • Maximise utilisation of vehicle fleet
  • Efficient communication with Customers, Groups and Drivers

Pricing

£8500 per instance

Service documents

Framework

G-Cloud 11

Service ID

7 9 5 2 2 1 3 4 8 5 9 1 6 8 7

Contact

Data Images Software Solutions Ltd

Lawrence Cocker

01642 687000

lawrence.cocker@dataimages.co.uk

Service scope

Software add-on or extension
No
Cloud deployment model
Private cloud
Service constraints
None
System requirements
  • Microsoft Word
  • Microsoft Excel
  • PDF Reader (Adobe or equivalent)

User support

Email or online ticketing support
Email or online ticketing
Support response times
During core hours of 09:00 - 17:00 Mon - Fri , max 2 hour response.
Online tickets are automatically emailed to Support, Development and Management staff.
User can manage status and priority of support tickets
No
Phone support
Yes
Phone support availability
9 to 5 (UK time), Monday to Friday
Web chat support
No
Onsite support
Yes, at extra cost
Support levels
First line support is provided using an online ticketing system built-in to the application.

New tickets raised in the system are alerted to all support and development staff and the technical account manager via email. Tickets can be raised at any time 24/7/365 and will be responded to as soon as possible on the next working day if raised outside of core hours.

Telephone support is provided on request through the support ticket.

User support is provided to all trained staff. Support for non-trained users is to be channelled through trained users.
Support available to third parties
No

Onboarding and offboarding

Getting started
Onsite training is provisioned within the offering.

Online, searchable user documentation is also available in the system.
Service documentation
Yes
Documentation formats
HTML
End-of-contract data extraction
User data will be provided in Excel format at the end of the contract on request.
End-of-contract process
Contract price includes the provision of exported data in Excel file format on request.

Using the service

Web browser interface
Yes
Supported browsers
  • Microsoft Edge
  • Firefox
  • Chrome
  • Safari 9+
Application to install
No
Designed for use on mobile devices
Yes
Differences between the mobile and desktop service
The front end login process has been designed to work on mobile devices. The scheduler's main system interface can be used on mobile devices but hasn't specifically been designed for this. However various other interfaces such as those for Customers and Drivers have been developed as Mobile Apps and the transport providers interface is mobile friendly.
Service interface
No
API
No
Customisation available
Yes
Description of customisation
Bespoke development for system customisations can be requested by the buyer. The level of customisation and the development required is assessed and on the basis of benefits to the overall system, development costs may be discounted.

Scaling

Independence of resources
Multiple dedicated servers are used with segregation between booking and scheduling and the generation of reports across multiple database servers. This prevents user demand for reports from affecting the booking and scheduling functionality.

All demand levels are closely monitored using a sophisticated APM system to alert support and development staff of any heavy system load.

Analytics

Service usage metrics
Yes
Metrics types
Library of over 300 pre-configured Crystal Reports
Reporting types
  • Regular reports
  • Reports on request

Resellers

Supplier type
Not a reseller

Staff security

Staff security clearance
Other security clearance
Government security clearance
None

Asset protection

Knowledge of data storage and processing locations
Yes
Data storage and processing locations
United Kingdom
User control over data storage and processing locations
No
Datacentre security standards
Complies with a recognised standard (for example CSA CCM version 3.0)
Penetration testing frequency
At least once a year
Penetration testing approach
‘IT Health Check’ performed by a Tigerscheme qualified provider or a CREST-approved service provider
Protecting data at rest
  • Physical access control, complying with CSA CCM v3.0
  • Encryption of all physical media
Data sanitisation process
Yes
Data sanitisation type
Deleted data can’t be directly accessed
Equipment disposal approach
Complying with a recognised standard, for example CSA CCM v.30, CAS (Sanitisation) or ISO/IEC 27001

Data importing and exporting

Data export approach
Customer and scheduled trips data can be exported from the system views into Excel file format. The scope of the data exported can optionally be based on filters entered into search criteria in the view.
Data export formats
CSV
Data import formats
CSV

Data-in-transit protection

Data protection between buyer and supplier networks
TLS (version 1.2 or above)
Data protection within supplier network
TLS (version 1.2 or above)

Availability and resilience

Guaranteed availability
The Supplier will monitor system uptime as reported by the APM system on a weekly basis to ensure system availability during core hours of at least 99.9%

The standard availability SLA for Flexiroute is 99.9% for daily service hours of 06:00 – 22:00 on Monday to Friday (excluding bank holidays) and 99.5% for non-core service hours. Alternative SLAs can be agreed following dialogue with customers

Typical severity levels for system issues are given below:

Level 1 - Critical - Live System Down. The system issue affects all users.
Level 2 - Major - System issue affecting a significant number of users, or a critical system function.
Level 3 - Minor - System issue affecting a small number of users.
Level 4 - Trivial - Non-essential system function affecting a small number of users

Response Times (Core Hours 09:00 – 17:00 Mon-Fri Excl. Bank Holidays)

Level 1 - Critical - 1 Hour Response - 4 Hours Fix
Level 2 - Major - 2 Hours Response - 8 Hours Fix
Level 3 - Minor - 4 Hours Response - 2 Days Fix
Level 4 - Trivial - 8 Hours Response - 5 Days Fix
Approach to resilience
Historical reporting from the APM system shows that over the last 12 months system uptime has been 99.98% including planned outages.

All planned outages are scheduled outside of normal core hours.
Outage reporting
System outages or deviation from normal response times beyond preset thresholds are constantly monitored by the APM system and email alerts are sent to support and development staff and senior management.

Identity and authentication

User authentication needed
Yes
User authentication
  • Dedicated link (for example VPN)
  • Username or password
  • Other
Other user authentication
Users enter a 4-digit PIN that identifies their system. They then enter a validated email address as their username and a validated secure password. The lifetime of users passwords can be set in the system to prompt for new passwords to be entered and saved.

System access can optionally be set to be restricted to be from within the buyers local network domain. Local and remote users (via VPN) must therefore login to their network domain before they can login to the system. Login attempts from IP address ranges other than those configured in the system will be denied access.
Access restrictions in management interfaces and support channels
Access to management interfaces and support channels is restricted to be from within the suppliers local network domain.
Access restriction testing frequency
At least once a year
Management access authentication
  • Dedicated link (for example VPN)
  • Username or password

Audit information for users

Access to user activity audit information
You control when users can access audit information
How long user audit data is stored for
At least 12 months
Access to supplier activity audit information
Users contact the support team to get audit information
How long supplier audit data is stored for
At least 12 months
How long system logs are stored for
At least 12 months

Standards and certifications

ISO/IEC 27001 certification
No
ISO 28000:2007 certification
No
CSA STAR certification
No
PCI certification
No
Other security certifications
No

Security governance

Named board-level person responsible for service security
Yes
Security governance certified
No
Security governance approach
Supplier defined security policies in place which are scheduled to be audited for ISO 27001 certification within the next six months.
Information security policies and processes
Supplier defined security policies in place which are scheduled to be audited for ISO 27001 certification within the next six months.

Operational security

Configuration and change management standard
Supplier-defined controls
Configuration and change management approach
Supplier defined configuration and change management policies in place which are scheduled to be audited for ISO 27001 certification within the next six months.
Vulnerability management type
Supplier-defined controls
Vulnerability management approach
Supplier defined vulnerability management policies in place which are scheduled to be audited for ISO 27001 certification within the next six months.
Protective monitoring type
Supplier-defined controls
Protective monitoring approach
Supplier defined protective monitoring policies in place which are scheduled to be audited for ISO 27001 certification within the next six months.
Incident management type
Supplier-defined controls
Incident management approach
Supplier defined incident management policies in place which are scheduled to be audited for ISO 27001 certification within the next six months.

Secure development

Approach to secure software development best practice
Conforms to a recognised standard, but self-assessed

Public sector networks

Connection to public sector networks
No

Pricing

Price
£8500 per instance
Discount for educational organisations
No
Free trial available
No

Service documents

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