The Business Software Centre Ltd

License Control for Office 365

License Control for Office 365, the only cloud-based Software Asset Management solution that optimizes Microsoft Office 365 subscriptions, automatically recommends how to reduce IT costs while finding the best Office 365 subscriptions for every user. Likewise, the installation process is quick and the dashboard is easy to use and understand.


  • Complete license overview of all Office 365 subscriptions
  • Subscription optimization and analysis
  • Automatic downgrade calculation
  • Subscription re-harvesting recommendations
  • Fast and always available
  • Available now on a pay as go basis
  • Hosting on Cloud platform


  • Measure usage efficiency.
  • Identify each user
  • Identify what elements of Office 365 are used
  • Make specific decisions with dashboard recommendations
  • Fully automated analysis
  • Save on licensing costs


£1.15 per user

  • Education pricing available
  • Free trial available

Service documents

G-Cloud 11


The Business Software Centre Ltd

Phil Hames

01256 799941

Service scope

Service scope
Software add-on or extension No
Cloud deployment model Public cloud
Service constraints N/A
System requirements N/A

User support

User support
Email or online ticketing support Email or online ticketing
Support response times No later than one working day
User can manage status and priority of support tickets No
Phone support Yes
Phone support availability 9 to 5 (UK time), Monday to Friday
Web chat support No
Onsite support Yes, at extra cost
Support levels To each client, we provide a technical account manager or cloud support engineer to support the project.
Support available to third parties Yes

Onboarding and offboarding

Onboarding and offboarding
Getting started - User manual documentation
- Online/ onsite deployment & training
Service documentation Yes
Documentation formats PDF
End-of-contract data extraction Export data to .CSV file
End-of-contract process Service will end. We simply shut off the service as the data is extracted through 4 web links.

Using the service

Using the service
Web browser interface Yes
Supported browsers
  • Internet Explorer 7
  • Internet Explorer 8
  • Internet Explorer 9
  • Internet Explorer 10
  • Internet Explorer 11
  • Firefox
  • Chrome
Application to install Yes
Compatible operating systems Windows
Designed for use on mobile devices No
Customisation available Yes
Description of customisation The dashboard can be customized in various ways to cater to the analysis and data you would like to view. You can edit the amount of days monitoring the licenses and view everything in a downloadable .CSV file.


Independence of resources Each organization database is hosted on separate servers, users will not be affected.


Service usage metrics Yes
Metrics types License Control for Office 365 is an agentless, web-based solution that is quick and easy to deploy, business user focused (Non-code approach), scalable for the largest of organisations, with powerful reporting and analysis capabilities on Microsoft Licenses Office 365. It measures live usage providing usage reports, data, and recommendations on how to save through downgrades, reharvesting, and optimizing with surplus.
Reporting types Real-time dashboards


Supplier type Not a reseller

Staff security

Staff security
Staff security clearance Staff screening not performed
Government security clearance None

Asset protection

Asset protection
Knowledge of data storage and processing locations Yes
Data storage and processing locations United Kingdom
User control over data storage and processing locations Yes
Datacentre security standards Managed by a third party
Penetration testing frequency At least once a year
Penetration testing approach Another external penetration testing organisation
Protecting data at rest
  • Physical access control, complying with another standard
  • Encryption of all physical media
Data sanitisation process No
Equipment disposal approach In-house destruction process

Data importing and exporting

Data importing and exporting
Data export approach Export data to .CSV file
Data export formats CSV
Data import formats CSV

Data-in-transit protection

Data-in-transit protection
Data protection between buyer and supplier networks Legacy SSL and TLS (under version 1.2)
Data protection within supplier network Legacy SSL and TLS (under version 1.2)

Availability and resilience

Availability and resilience
Guaranteed availability N/A
Approach to resilience Available on request
Outage reporting Email Alerts

Identity and authentication

Identity and authentication
User authentication needed Yes
User authentication
  • Dedicated link (for example VPN)
  • Username or password
Access restrictions in management interfaces and support channels Available on request
Access restriction testing frequency At least once a year
Management access authentication
  • Dedicated link (for example VPN)
  • Username or password

Audit information for users

Audit information for users
Access to user activity audit information No audit information available
Access to supplier activity audit information No audit information available
How long system logs are stored for Between 1 month and 6 months

Standards and certifications

Standards and certifications
ISO/IEC 27001 certification No
ISO 28000:2007 certification No
CSA STAR certification No
PCI certification No
Other security certifications No

Security governance

Security governance
Named board-level person responsible for service security Yes
Security governance certified No
Security governance approach N/A
Information security policies and processes N/A

Operational security

Operational security
Configuration and change management standard Supplier-defined controls
Configuration and change management approach The TBSC cloud is hosted in a approved datacentre in the UK.
Vulnerability management type Supplier-defined controls
Vulnerability management approach Available on request
Protective monitoring type Undisclosed
Protective monitoring approach Available on request
Incident management type Undisclosed
Incident management approach Available on request

Secure development

Secure development
Approach to secure software development best practice Supplier-defined process

Public sector networks

Public sector networks
Connection to public sector networks No


Price £1.15 per user
Discount for educational organisations Yes
Free trial available Yes
Description of free trial There is a limited time period for the free trial of 30 days* - time period may vary. Please ask for more details. You will have an introduction to the data and analysis but will not have access to downloading the .CSV file.

Service documents

pdf document: Pricing document pdf document: Service definition document pdf document: Terms and conditions
Service documents
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