Brookcourt Solutions

Ascema Sensitive Data Discovery and Extraction, Data Loss Prevention and Automated Classification

The Ascema platfom supports two solutions: Ascema Sensitive Data Discovery and Extraction; Ascema Data Loss Prevention and Automated Classification. Ascema locates, protects, extracts, classifies and remediates sensitive information across enterprise applications, including O365, GSuite, Atlassian (Confluence) and Alfresco, PCs/laptops (windows/Mac/Linux), cloud applications, servers and S3 buckets in real time.


  • Data discovery and extraction on endpoints, servers and cloud
  • Real time content level data loss prevention (DLP)
  • Automated classification for easier setup
  • End User education and real time feedback mechanisms
  • Real time visualisation of events in enterprise dashboard
  • Interventions include alert, block sharing, quarantine and log
  • Easy to set up, deploy and administrate
  • Cloud or on premise solution and computationally inexpensive
  • Supports GDPR, PCI, PII and HIPAA audit and compliance
  • Locate, secure, extract, and report on information in real time


  • Discovers and protects high-value content in real-time to sentence level
  • Control access to sensitive information with real-time interventions
  • Facilitation of safe content sharing with real-time reporting
  • Dashboard real-time reporting and the dynamically generated Executive Summary
  • Easy to deploy and does not interrupt end user workflow
  • Provides protection of content, keywords, phrases and documents
  • Educates and engages end users
  • Easy setup of automated classification
  • Elegant and simple to deploy and use
  • Protects unstructured data


£10 to £30 a unit a year

Service documents

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G-Cloud 12

Service ID

6 7 4 7 8 3 9 8 7 1 8 9 5 1 4


Brookcourt Solutions Phil higgins
Telephone: 01737886111

Service scope

Software add-on or extension
What software services is the service an extension to
Windows, Mac and Linux Endpoints; Servers, S3 buckets, Microsoft Word, Sharepoint, O365 ­- Sharepoint, OneDrive, Exchange (online and on premise), Windows File Server, Gmail, GDrive, Alfresco, Atlassian (Confluence), Box, Boldon James, Titus, Clearswift, IONOS, Azure, IBM Q Radar, as well as HP ArcSight. Bespoke Integrations available. Libraries available for licensing.
Cloud deployment model
Hybrid cloud
Service constraints
System requirements
  • Ascema DLP requires 16GB of memory, 50GB of storage minimum
  • Data Discovery: 8 GB memory and 2 CPU

User support

Email or online ticketing support
Email or online ticketing
Support response times
Response times are within 1 hour.
User can manage status and priority of support tickets
Phone support
Phone support availability
9 to 5 (UK time), Monday to Friday
Web chat support
Onsite support
Yes, at extra cost
Support levels
Support levels On Site Support Engineer £1200 per day plus travel/accommodation; On Site Training £1,200 per day; Maintenance and all upgrades +20% of contract value includes 9-5 support.
Support available to third parties

Onboarding and offboarding

Getting started
User documentation available online via Ascema Public Wiki; Onsite training is also available, as well as training videos; Adhoc scheduled Webinars; Consultancy and training is available from £850-£1,500 per day.
Service documentation
Documentation formats
  • HTML
  • PDF
  • Other
Other documentation formats
End-of-contract data extraction
Ascema does not hold any documents or content. Ascema customers' irreversible fingerprints can be easily deleted at end of contract.
End-of-contract process
Uninstall Ascema. No additional costs.

Using the service

Web browser interface
Supported browsers
  • Internet Explorer 10
  • Internet Explorer 11
  • Microsoft Edge
  • Firefox
  • Chrome
  • Safari 9+
Application to install
Compatible operating systems
  • Linux or Unix
  • MacOS
  • Windows
  • Other
Designed for use on mobile devices
Differences between the mobile and desktop service
Ascema works on third party applications installed on mobile devices such as email, O365, Box, Alfresco.
Service interface
Description of service interface
The service has multiple interfaces depending on its type and the audience (administrator, end user). All interfaces use the latest web technologies like HTML 5, Javascript, Angular 7 etc and follow a clean, user friendly, minimalist design. User experience is optimized with simple and quick task based workflows.
Accessibility standards
WCAG 2.1 AA or EN 301 549
Accessibility testing
Internal testing only.
What users can and can't do using the API
Ascema currently has internal APIs only. These are accessible on request.
API documentation
API sandbox or test environment
Customisation available
Description of customisation
Custom REGEX patterns can be created and custom/bespoke searches. Custom classification can be setup. Libraries are available for licencing and integration into bespoke applications. Customisation is available when contracted. In DLP custom classifications can be setup.


Independence of resources
Each Ascema instance is private and it scales according to usage.


Service usage metrics
Metrics types
Service usage analytics available via Ascema dashboard.
Reporting types
  • Real-time dashboards
  • Regular reports


Supplier type
Not a reseller

Staff security

Staff security clearance
Conforms to BS7858:2012
Government security clearance
Up to Developed Vetting (DV)

Asset protection

Knowledge of data storage and processing locations
Data storage and processing locations
United Kingdom
User control over data storage and processing locations
Datacentre security standards
Supplier-defined controls
Penetration testing frequency
At least every 6 months
Penetration testing approach
Another external penetration testing organisation
Protecting data at rest
Scale, obfuscating techniques, or data storage sharding
Data sanitisation process
Equipment disposal approach
Complying with a recognised standard, for example CSA CCM v.30, CAS (Sanitisation) or ISO/IEC 27001

Data importing and exporting

Data export approach
Export of fingerprints are available on request. There maybe a charge for this service.
Data export formats
  • CSV
  • Other
Other data export formats
  • JSON
  • CEF
Data import formats
  • CSV
  • Other
Other data import formats

Data-in-transit protection

Data protection between buyer and supplier networks
Private network or public sector network
Data protection within supplier network
TLS (version 1.2 or above)

Availability and resilience

Guaranteed availability
99.9% up time with mirror servers.
Approach to resilience
Available on request.
Outage reporting
Through a monitoring and alerting system.

Identity and authentication

User authentication needed
User authentication
Username or password
Access restrictions in management interfaces and support channels
Administrator and Departmental Head have a separate interface.
Access restriction testing frequency
At least every 6 months
Management access authentication
Username or password

Audit information for users

Access to user activity audit information
Users have access to real-time audit information
How long user audit data is stored for
Access to supplier activity audit information
Users receive audit information on a regular basis
How long supplier audit data is stored for
How long system logs are stored for

Standards and certifications

ISO/IEC 27001 certification
Who accredited the ISO/IEC 27001
ISO/IEC 27001 accreditation date
What the ISO/IEC 27001 doesn’t cover
The full scope of our certification: The Information Security Management System relating to the provision of design, development and commissioning of branded software technology for locating, securing and controlling the movement of sensitive data and intellectual property within cloud collaboration environments and other applications in accordance with our Statement of Applicability.
ISO 28000:2007 certification
CSA STAR certification
PCI certification
Other security certifications

Security governance

Named board-level person responsible for service security
Security governance certified
Security governance standards
ISO/IEC 27001
Information security policies and processes
In accordance with our ISO:27001 standard, we have a range of information management and security policies that are principally upheld and assessed by annual, external auditors, as well as completing quarterly internal audits within each department -­ Technical, Commercial and Administration -­ involving policy assessment, risk analysis (and treatment) and self-assessments to ensure employee awareness and implementation.

Operational security

Configuration and change management standard
Supplier-defined controls
Configuration and change management approach
All components are fully tested prior to deployment. Continual monitoring and testing throughout component life-cycle.
Vulnerability management type
Vulnerability management approach
Adhere to ISO:27001 standard.
Protective monitoring type
Supplier-defined controls
Protective monitoring approach
Defined within ISO:27001 controls.
Incident management type
Incident management approach
Defined within ISO:27001 controls.

Secure development

Approach to secure software development best practice
Independent review of processes (for example CESG CPA Build Standard, ISO/IEC 27034, ISO/IEC 27001 or CSA CCM v3.0)

Public sector networks

Connection to public sector networks


£10 to £30 a unit a year
Discount for educational organisations
Free trial available
Description of free trial
30-day free trial for up to five endpoints and one file server.
Link to free trial

Service documents

Request an accessible format
If you use assistive technology (such as a screen reader) and need versions of these documents in a more accessible format, email the supplier at Tell them what format you need. It will help if you say what assistive technology you use.