MRI Software Limited

Parcel and Key Management System

This hosted system tracks deliveries to buildings and tracking management key sets. Expected parcels may be added in advance and all parcels are checked in as they arrive with optional barcode scanning capability. Automatic notifications alert and remind recipients of deliveries. Parcel and key management is aided with online views.

Features

  • Online parcel and key management system reflecting your brand
  • Software as a Service
  • Designed for mobile, tablet and desktops
  • Integrates with Engage customer portals
  • Automatic email to recipient when parcel arrives
  • Option for barcode scanner to read parcel and key barcodes
  • Automatic reminders for uncollected parcels and outstanding keys
  • Reception views of parcel and key lists and statuses
  • Facility to notify reception of expected deliveries
  • Expiry reminders with option to mark as returned if uncollected

Benefits

  • Enables parcels and keys to be efficiently managed at reception.
  • Works on different devices so cost effective to implement.
  • Records parcels and keys checked in and out for traceability.
  • Works with a barcode scanner for speed and accuracy.
  • Automatically notifies receipient of parcels received for efficiency and consistency
  • Helps reception plan their day based on deliveries expected.
  • Reflects your brand to convey a professional image.
  • Alerts when parcels and keys are overdue assists control.
  • Reminders prompt recipients when parcels are overdue for collection.
  • Clear location and recipient records assist with security and control.

Pricing

£10 to £100 per licence per month

Service documents

Framework

G-Cloud 11

Service ID

6 5 3 9 8 4 7 2 7 4 5 3 1 8 3

Contact

MRI Software Limited

Steven Fox

020 3861 7171

tenders@mrisoftware.com

Service scope

Service scope
Software add-on or extension No
Cloud deployment model Public cloud
Service constraints We test and develop for current and recent versions of modern browsers but the portal may not work correctly on older browsers, for example Internet Explorer 8. These older browsers will typically be out of support from their vendors anyway and a free upgrade is usually available. We integrate with housing and other line of business systems via API and this may limit the integration that we can offer for your specific systems and configuration.
System requirements A recent, supported web browser

User support

User support
Email or online ticketing support Yes, at extra cost
Support response times Tickets are responded to within 24 hours (weekdays only, excluding Bank Holidays). Provision for email or online support responses for weekends and Bank Holidays may be quoted and will depend on requirements such as required speed of response etc. Our systems are monitored and managed 24x7x365.
User can manage status and priority of support tickets No
Phone support Yes
Phone support availability 9 to 5 (UK time), Monday to Friday
Web chat support No
Onsite support Yes, at extra cost
Support levels As a software as a service product, we manage and support the software and platform itself 24x7x365 to ensure that the software is available. As such, the support that users require is usually of a more general user support level and it is unusual for any customer to require support more than once or twice a month. Our default support level recognises this and is offered on a Monday to Friday, 9.00am - 5:00pm basis. Should a customer require further extended support, this can be delivered and this is scoped and priced based on their specific requirements.
Support available to third parties Yes

Onboarding and offboarding

Onboarding and offboarding
Getting started As an end user web portal, the site is very intuitive and designed to follow web site conventions so significant end user training is not usually required other than providing general 'getting started' information. This is usually incorporated into our client's general training for new reception and front desk staff. The visitor check-in/check-out system is designed to require no training and is very intuitive as, if training was required, then the product would not meet requirements as a self-service tool. Engage will provide guidance on the content of ongoing training as part of your onboarding. We can deliver training if required and this can be scoped and quoted to meet your requirements. We will provide up to four training sessions which are typically delivered online as they do not take long as the system is not complex to use. On site training can also be offered at a standard daily rate for the trainer plus expenses. We provide a user guide in a PDF format to those who undertake the content management training. This guide also covers some administration tasks.
Service documentation Yes
Documentation formats PDF
End-of-contract data extraction At the end of the service, wecan extract any data required and issue it to the client using an agreed secure method.
End-of-contract process At the end of the contract, the service is ceased and, if requested, customer data is returned. The portal is then decommissioned.

Using the service

Using the service
Web browser interface Yes
Supported browsers
  • Internet Explorer 11
  • Microsoft Edge
  • Firefox
  • Chrome
  • Safari 9+
Application to install No
Designed for use on mobile devices Yes
Differences between the mobile and desktop service We design our portals as 'mobile first' so the services offered are the same on mobile or desktop. Our portals are tested on mobiles so that visually and functionally the portals are attractive and easy to use on both smaller mobile screens and larger monitors.
Service interface No
API Yes
What users can and can't do using the API Our API is designed to enable our portals to interface with your back office systems such as your housing management system. This enables specific data and documents, such as contracts and statements, to be securely shared with your customers. The API is also used for tasks such as progressing applicants through the application process in your back office system or for logging and sharing status updates for maintenance requests. It is also used to enable charges to be presented for online payments and relates receipting. Our implementation includes a scoping phase where we scope the API requirements and will work with your IT and application teams to review these and manage and deliver any agreed changes.
API documentation No
API sandbox or test environment No
Customisation available Yes
Description of customisation Our portals are customisable to meet our customers requirements. The customisation options that we offer include: - Engage incorporating logos and brand imagery at setup - Engage incorporate brand colour schemes and fonts - sections may be activated or deactivated across the whole site or for specific groups through the CMS by client admins or Engage at any time - content is customisable and may include content such as images, formatted text, links and videos through the CMS by client admins or Engage at any time - End users can add an image to their profile

Scaling

Scaling
Independence of resources Our portals are designed to minimise the load on the system for any process or interaction. We host on an easily scalable Microsoft Azure platform which is monitored 24x7x365 enabling us to manage capacity seamlessly in the background.

Analytics

Analytics
Service usage metrics Yes
Metrics types We set up a Google Analytics code on the site and can provide basic usage statistics such as new enrolments. Further service metrics may be scoped and provided on request at additional cost.
Reporting types
  • Regular reports
  • Reports on request

Resellers

Resellers
Supplier type Not a reseller

Staff security

Staff security
Staff security clearance Other security clearance
Government security clearance Up to Developed Vetting (DV)

Asset protection

Asset protection
Knowledge of data storage and processing locations Yes
Data storage and processing locations
  • United Kingdom
  • European Economic Area (EEA)
User control over data storage and processing locations Yes
Datacentre security standards Supplier-defined controls
Penetration testing frequency At least once a year
Penetration testing approach Another external penetration testing organisation
Protecting data at rest
  • Physical access control, complying with another standard
  • Scale, obfuscating techniques, or data storage sharding
Data sanitisation process Yes
Data sanitisation type
  • Explicit overwriting of storage before reallocation
  • Deleted data can’t be directly accessed
Equipment disposal approach A third-party destruction service

Data importing and exporting

Data importing and exporting
Data export approach Minimal end user data is stored in the system and all may be removed using copy and paste from within the portal with minimal effort.
Data export formats Other
Other data export formats
  • TXT
  • JPEG;PNG;BMP
Data import formats Other
Other data import formats
  • TXT
  • JPEG;PNG;BMP

Data-in-transit protection

Data-in-transit protection
Data protection between buyer and supplier networks
  • TLS (version 1.2 or above)
  • Legacy SSL and TLS (under version 1.2)
Data protection within supplier network
  • TLS (version 1.2 or above)
  • IPsec or TLS VPN gateway

Availability and resilience

Availability and resilience
Guaranteed availability Our basic guaranteed availability is 99.95%
Approach to resilience We utilise Microsoft Azure enabling us to provide regional resilience between their European datacentres. Further details are available on request
Outage reporting Service outages are reported via email. We notify you when your service is affected and then continue to update by email until the issue is resolved. For high impact outages these emails may be supplemented with telephone calls.

Identity and authentication

Identity and authentication
User authentication needed Yes
User authentication Username or password
Access restrictions in management interfaces and support channels Access to our systems and data is controlled through a formal process beginning with a formal notification from management. Each user is provided with a unique user ID for systems so that users can be linked to and made responsible for their actions. Access to is given through the provision of a unique account and complex password. The job function of the user decides the level of access the employee has to data. Vendor default accounts and passwords for our the systems are changed at the time of provisioning and unnecessary services and user/system accounts are disabled.
Access restriction testing frequency At least every 6 months
Management access authentication
  • Public key authentication (including by TLS client certificate)
  • Dedicated link (for example VPN)
  • Username or password

Audit information for users

Audit information for users
Access to user activity audit information Users contact the support team to get audit information
How long user audit data is stored for Between 6 months and 12 months
Access to supplier activity audit information Users contact the support team to get audit information
How long supplier audit data is stored for Between 6 months and 12 months
How long system logs are stored for At least 12 months

Standards and certifications

Standards and certifications
ISO/IEC 27001 certification No
ISO 28000:2007 certification No
CSA STAR certification No
PCI certification No
Other security certifications No

Security governance

Security governance
Named board-level person responsible for service security Yes
Security governance certified No
Security governance approach Whilst our security governance is not certified to a standard, it is closely aligned to the ISO27001 and PCI standards.
Information security policies and processes All staff are issued with our security policy when they join and confirm that they understand and will adhere to this. Our security policy is supported by processes and procedures such as our data breach reporting, new starters and leavers procedures. Our software development process incorporate privacy by design with security at the heart of everything that we do. All staff are trained on our security processes when they join and have regular refresher training. Our policies and processes are regularly reviewed by our operations managers and the outputs of these reviews are, in turn, reviewed with senior management. The focus of these reviews are the performance and ongoing applicability of our security quality management system.

Operational security

Operational security
Configuration and change management standard Supplier-defined controls
Configuration and change management approach Our planning processes ensure that all configuration changes are properly scoped and planned before implementation. Our design and development processes incorporate Privacy by Design and all changes are reviewed and approved prior to implementation. Our implementations are tracked and managed through our core line of business systems, including development tickets, code changes and deployments enabling us to control and manage work day to day and to support root cause analysis should issues arise.
Vulnerability management type Supplier-defined controls
Vulnerability management approach Our systems are monitored and managed 24x7x365 enabling us to quickly respond to threats. Part of this management includes a review of potential threats, as advised by trusted security partners and resources. The built in patch management function of our monitoring platform deploys patches and updates in a controlled manner than standard tools such as Windows Update or WSUS. Typically, we review and release all critical and security updates on a monthly basis as they are released but in some instances release an update or patch outside of this cycle if there is a need to mitigate an immediate risk.
Protective monitoring type Supplier-defined controls
Protective monitoring approach Potential compromises are identified through the monitoring of alerts automatically triggered with our NOC via systems monitoring tools or from tickets raised by individuals. All such threats are handled as potentially high impact so receive a prompt response. Our first response is to contain the threat, followed by more detailed root cause analyse and implementation of a permanent fix.
Incident management type Supplier-defined controls
Incident management approach Our incident management processes are designed to align with ITIL recommended best practices. Due to the design of our product, no particular events are common but we do have pre-defined processes for incidents such as a site outage or compatibility issues with specific browsers. Users may report incidents via email, telephone or an online form may be delivered, if requested, within the portal. Incident reports are available on request for any incident and are provided by email.

Secure development

Secure development
Approach to secure software development best practice Conforms to a recognised standard, but self-assessed

Public sector networks

Public sector networks
Connection to public sector networks No

Pricing

Pricing
Price £10 to £100 per licence per month
Discount for educational organisations No
Free trial available No

Service documents

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